Village of Streamwood President and Board of Trustees met June 1.
Here is the minutes provided by the Board:
CALL TO ORDER:
President Roth called the meeting to order at 7:03 p.m.
ROLL CALL:
Trustee William Harper Absent; Trustee Mary Thon Present; Trustee Larry Schmidt Present; Trustee William Carlson Present; Trustee Michael Baumer Present; Trustee James Cecille Present; President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
P-17-001 Committee Assignments / Commission Liaisons
President Roth requested concurrence with the Committee Assignments/Liaison appointments as presented (copy attached). Trustee Baumer moved for approval. Trustee Cecille seconded the motion. A voice vote approved the motion.
P-17-002 Commission Appointments / Re-Appointments
President Roth requested concurrence with the appointment of Eric O’Brien to the Community and Economic Development Commission for a two year term expiring June 2019. Trustee Thon moved for approval. Trustee Carlson seconded the motion. A voice vote approved the appointment. Village Clerk Kopitke administered the oath of office to Mr. O’Brien.
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan reviewed the Memorial Weekend events and thanked all who were working or attended.
The Comprehensive Plan Steering Committee met on May 30th and will be hosting a Public Forum on July 12th from 6-8 pm. to discuss the potential changes.
Ms. Caddigan noted that Illinois has again failed to pass a budget; while the Village is in good financial condition, specific taxes that go unpaid are gravely impacting the operations for 9-1-1 call centers, and MFT projects.
APPROVAL OF AGENDA:
Request the Board approve the June 1, 2017 Agenda as presented. Trustee Cecille moved for approval. Trustee Baumer seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of a Special Board Workshop held Thursday, May 11, 2017 as presented. Trustee Cecille moved for approval. Trustee Carlson seconded the motion. A voice vote approved the Minutes as presented.
Request the Board approve the Minutes of the Regular Board Meeting of Thursday, May 18, 2017 as presented. Trustee Carlson moved for approval. Trustee Cecille seconded the motion. A voice vote approved the Minutes as presented.
COMMUNITY DEVELOPMENT – Trustee Cecille/Trustee Baumer
A-17-062 Motion – Approval of Vehicle Purchases
Request the Board approve a motion authorizing the purchase of one 2017 Chevrolet Colorado from Jerry Biggers Chevrolet of Elgin, IL and one 2017 Ford Explorer from Wright Automotive of Hillsboro, respectively, for a total cost not to exceed $49,333.00.
This Motion approves the purchase of one 2017 Chevrolet Colorado in the amount of $22,593.00 from Jerry Biggers Chevrolet of Elgin, IL and one 2017 Ford Explorer in the amount of $26,740.00 from Wright Automotive of Hillsboro, IL for a grand total of $49,333.00. Funds to purchase these vehicles are included in the Equipment Replacement Fund in the 2017 Budget.
Trustee Cecille presented the Motion and moved for approval. Trustee Baumer seconded the motion. Community Development Director John Peterson stated these two vehicles are planned replacements for two existing vehicles, and the old vehicles will be declared surplus and sent to auction. Trustee Cecille asked if the vehicles were 4-wheel drive. Mr. Peterson stated the Chevrolet pickup is 2-wheel drive, and the Ford SUV is 4-wheel drive; this provides that one vehicle in the department has 4- wheel drive capability if needed. Roll Call:
Trustee Thon Aye Trustee Schmidt Aye Trustee Carlson Aye Trustee Baumer Aye Trustee Cecille Aye Trustee Harper Absent
Motion carried.
A-17-063 Ordinance Amendment – Remington Ridge – Expansion of Deck Sizes
Request the Board approve an Ordinance entitled “An Ordinance Authorizing The Execution Of Second Amendment To An Existing Planned Development Agreement To Allow For The Construction Of Larger Rear Yard Decks On Designated Lots In The Remington Ridge Subdivision.” This Ordinance approves expanded decks in areas not impacted by tree conservation areas in the Remington Ridge Subdivision.
Trustee Cecille presented the Ordinance for first reading and posting.
Community Development Director John Peterson reviewed the request for the PUD amendment, stating this is a 60 unit townhome development with a large tree conservancy area with restrictions for deck sizes and some units allowed three-season rooms. The original developer was Remington Homes, and the successor developer was MI Homes. Several property owners want to expand their decks. The HOA reviewed each unit/lot and is proposing to allow modifications if allowable based on the specific lot, for expanded decks. All deck modifications must be approved by the HOA and also permitted/approved by the Village. The deck colors (three allowed) are also restricted by the HOA to keep a more consistent appearance in the subdivision. Adjacent Surrey Woods residents confirmed their existing trees are not in jeopardy.
Carol Scarpelli, Remington Ridge HOA president, was present for questions. She stated there is an information table with each unit number showing the existing construction and what modifications, if any, would be allowed. This table will be part of the PUD Amendment document. She also stated no new three-season rooms will be allowed with the expanded decks. Ms. Scarpelli stated the HOA also did a full tree survey to determine recommended pylon placement for the decks and stairways. Thirty of the 60 homes have the potential to expand/modify their decks. Trustee Schmidt complimented Ms. Scarpelli on the very thorough presentation. Trustee Cecille confirmed all Village Code requirements are to be followed for the deck construction.
Community Affairs - Trustee Carlson/Trustee Schmidt
A-17-064 Resolution – Cell Tower Lease Amendment
Request the Board approve a Resolution entitled “A Resolution Authorizing The Village President To Execute On Behalf Of The Village Of Streamwood And Authorizing The Village Clerk To Attest To Amendment No. 2 To Communications Site Lease Agreement With Sprintcom Inc. (100 Hazelnut Drive).” This Resolution amends an existing cell tower lease at the Hazelnut water tower to facilitate scheduled repairs.
Trustee Carlson presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Village Manager Sharon Caddigan stated the Hazelnut water tower is scheduled for maintenance. Sprint holds a cell tower lease with the Village and their equipment must be removed for the maintenance and repainting of the tower. Sprint asked that the Village share the cost for the removal of the equipment (estimated cost of $60,000-$75,000), and the lease document is silent on the responsibility for equipment removal. After negotiation, the monthly rent will be decreased by $300/month over the remaining 8 years of the lease ($28,800) and Sprint will pay the cost to remove their equipment; the lease retains the annual 5% rent increase. Staff is recommending the Board to approve this Resolution. ROLL CALL:
Trustee Schmidt Aye Trustee Carlson Aye Trustee Baumer Aye Trustee Cecille Aye Trustee Harper Absent Trustee Thon Aye
Motion carried. Resolution 2017-33
Public Safety - Trustee Baumer/Trustee Cecille
A-17-065 Resolution – Fire Station 33 Roof Repairs and Replacement Contract
Request the Board approve a Resolution entitled “A Resolution Accepting The Proposal And Authorizing The Village President To Execute On Behalf Of The Village And Authorizing The Village Clerk To Attest To A Certain Contract With Weatherguard Roofing Co., Inc. To Provide Roof Repairs And Replacement.” This Resolution approves a new contractor for roof repairs at Station 33 following the inability of original contractor to perform the repairs.
Trustee Baumer presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Fire Chief Chris Clark stated the original contractor (approved May 4, 2017) declined to sign the contract. Weatherguard Roofing is the next lowest bid and is willing to do the work at their bid price of $49,800. Roll Call:
Trustee Carlson Aye Trustee Baumer Aye Trustee Cecille Aye Trustee Harper Absent Trustee Thon Aye Trustee Schmidt Aye
Motion carried. Resolution 2017-34
A-17-066 Resolution – Approval of an Intergovernmental Agreement / School District U-46
School Liaison Services
Request the Board approve a Resolution entitled “A Resolution Authorizing The Village President To Execute On Behalf Of The Village Of Streamwood And Authorizing The Village Clerk To Attest To A Certain Agreement With School District U-46 For School Liaison Services.” This Resolution approves an Intergovernmental Agreement with School District U-46 for school liaison services wherein the Village provides police officer liaisons at Streamwood High School, Canton Middle School and Tefft Middle School.
Trustee Baumer presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Police Chief Ed Valente stated there are no significant changes in this ongoing agreement for liaison officers in the two middle schools and Streamwood High School. The costs are shared, and the benefits are mutual. Roll Call:
Trustee Baumer Aye Trustee Cecille Aye Trustee Harper Absent Trustee Thon Aye Trustee Schmidt Aye Trustee Carlson Aye
Motion carried. Resolution 2017-35
I-17-001 Information Item - Law Enforcement Torch Run for the Special Olympics
Members of the Streamwood Police Department took part in the annual Special Olympics “Cop on Top” fundraiser on May 20. The Streamwood Police Department raised over $4,900 to benefit Special Olympic athletes. This fundraiser leads into the Law Enforcement Torch Run, which will be held on Sunday, June 5, at 7:30 am. All are welcome to come out and run with members of the Streamwood, Bartlett and Hanover Park Police Departments. Our officers will run along Golf Road, from Route 59 to Barrington Road, where they will hand the torch off to the Hoffman Estates and Schaumburg Police Departments.
FINANCE - Trustee Harper/Trustee Thon
A-17-067 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $547,552.20 which represents the total of the schedule of bills dated June 1, 2017.
General Fund $ 171,667.13 Wetland Special Service Area 1,771.22 Debt Service Fund 90,600.00 Street Improvement Fund 134,635.27 Equipment Replacement Fund 65,145.82 Facilities Replacement Fund 5,060.00 Water and Sewer Fund 45,577.09 Golf Fund 15,771.86 Police Pension Fund 8,000.00 Firefighters Pension Fund 9,323.81
Total $ 547,552.20
Trustee Thon moved for approval of the semi-monthly expenditures as presented. Trustee Carlson seconded the motion. Roll Call:
Trustee Cecille Aye Trustee Harper Absent Trustee Thon Aye Trustee Schmidt Aye Trustee Carlson Aye Trustee Baumer Aye
Motion carried.
A-17-068 Ordinance – Northwest Health Insurance Pool Sub-Pool Membership Acceptance
Request the Board approve an Ordinance entitled “An Ordinance Authorizing Membership In The Northwest Health Insurance Pool, A Sub-Pool Of The Intergovernmental Personnel Benefit Cooperative.” This Ordinance approves membership in the Northwest Health Insurance Pool (NWHIP) Sub-Pool.
Trustee Thon presented the Ordinance for first reading and posting.
Finance Director Josh Peacock reviewed the Village’s membership in IPBC since its inception in 1979 to offer health, life and dental coverage to full time employees. IPBC has grown from the initial 15 members to include 123 government entities, and sub-pools have been created to allow smaller entities to collectively participate as a member. A new sub-pool, NWHIP, is forming as of July 1, 2017 and Streamwood has the opportunity to be a charter member. The benefit is the sharing of liabilities for claims; the disadvantage is the sub-pool as a “whole” gets one vote in IPBC. There will be 20 agencies participating, and staff is recommending this membership to reduce financial exposure and share the liabilities. Trustee Cecille inquired about the ability to withdraw if desired. Village Manager Sharon Caddigan stated there is a withdrawal clause in the agreement, and the Village could then seek reinstatement as an individual member with IPBC if so desired.
LEGISLATIVE - Trustee Schmidt/Trustee Harper
A-17-069 Ordinance – Prevailing Wage
Request the Board approve an Ordinance entitled “An Ordinance Providing For The Declaration Of The General Prevailing Rate Of Hourly Wages For The Year 2017 To Be Paid To Laborers, Mechanics And Other Workers Performing Construction Of Public Works Within The Village Of Streamwood, Cook County, Illinois.” This Ordinance adopts prevailing wage rates as established by the Illinois Department of Labor. These wage rates are those paid by contractors performing a variety of public works construction projects in the Village.
Trustee Schmidt presented the Ordinance for first reading and posting.
Village Attorney Tom Bastian stated the Village is required annually to establish prevailing wages for certain laborers, etc. for contractors performing public works projects. This Ordinance is to be adopted in June and filed with the Illinois Department of Labor.
PUBLIC WORKS - Trustee Thon/Trustee Carlson
A-17-058 Ordinance – Eliminate Required Water Service Deposit – Water Fees
Request the Board approve an Ordinance entitled “An Ordinance Amending Section 8-3-3 Of Chapter 3, Entitled “Deposit Required,” Of Title 8, Entitled “Public Ways And Property,” Of The Village Code Of The Village Of Streamwood, Cook County, Illinois.” This Ordinance amends the Village Code to remove the required $50 deposit for residential water service on rental property.
Trustee Thon presented the Ordinance for second reading and moved for approval. Trustee Cecille seconded the motion. Roll Call:
Trustee Thon Aye Trustee Schmidt Aye Trustee Carlson Aye Trustee Baumer Aye Trustee Cecille Aye Trustee Harper Absent
Motion carried. Ordinance 2017-13
PUBLIC COMMENTS:
ADJOURNMENT:
Trustee Baumer moved to adjourn. Trustee Carlson seconded the motion. A voice vote approved the adjournment. The Village Board adjourned their meeting at 7:45 p.m.
http://www.streamwood.org/getattachment/50348be8-ffe7-47ff-9c63-bd3b821b255d/060117.aspx
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