The village of Glenview Board of Trustees met Feb. 21 to purchase a sewer cleaning truck.
Here are the meeting's minutes, as provided by the board:
VILLAGE OF GLENVIEW BOARD OF TRUSTEES MEETING February 21, 2017
M I N U T E S
President Patterson called the Village Board of Trustees meeting to order at 7:32 PM
1. ROLL CALL
Present: Trustees Jenny, Karton, White, Detlefs, Hinkamp Absent: Trustee Britton Also Present: Interim Village Manager Owen, Village Attorney Patt, Director of Planning Brady, Director of Community Development Kenney, Assistant to the Village Manager Troxell, Recorder McDonagh
A quorum was present.
2. FLAG CEREMONY
Boy Scout Troop 55 led those present in the Pledge of Allegiance to the flag. Four scouts were in attendance to earn their Citizenship and Community Merit Badge.
3. APPROVAL OF MINUTES
January 10, 2017 regular Board of Trustees meeting Trustee Karton motioned to approve as presented seconded by Trustee White. The motion carried by a unanimous voice vote. Trustee Jenny abstained because he did not attend the January 10, 2017 meeting.
February 7, 2017 regular Board of Trustees meeting Trustee Hinkamp motioned to approve as presented seconded by Trustee Karton. The motion carried by a unanimous voice vote. Trustee Jenny abstained because he did not attend the February 7, 2017 meeting.
4. REPORT OF THE VILLAGE PRESIDENT
Announcements Older adults can learn safety tips from Glenview Police Department experts at a free GLENergy presentation from 1:00 pm to 2:00 pm on March 3, 2017 at the Glenview Public Library to learn how to reduce the chance of becoming a crime victim. The Village of Glenview Senior Services, Northshore Senior Center and the Glenview Public Library have partnered to present monthly GLENergy programs.
5. REPORT OF THE INTERIM VILLAGE MANAGER: None
6. REPORT OF THE VILLAGE ATTORNEY
Village Attorney Patt requested an executive session at the close of tonight’s regular business to discuss the appointment, employment, compensation, discipline, performance or dismissal of specific employees of the Village.
Trustee Jenny made a motion to approve seconded by Trustee Detlefs
On roll call: AYES: Trustees Detlefs, Hinkamp, Jenny, Karton, White NAYS: None ABSENT: Trustee Britton Motion carried
7. REPORT OF SPECIAL COMMITTEES: None
8. PUBLIC HEARINGS: None
9. CONSENT AGENDA AND APPROVAL OF BILLS
Assistant to the Village Manager Brent Troxell read the consent agenda. a. Old Business
i. Second consideration of an Ordinance amending the Glenview Municipal Code – adding two-hour parking restrictions to 1850 Glenview Road parking lot. Approved – Ord. No. 6064
The Village of Glenview, Regular Board of Trustee Meeting, February 21, 2016 Page 2 of 4 U N A P P R O V E D
ii. Second consideration of an Ordinance to declare certain Village vehicles and equipment as surplus property. Approved – Ord. No. 6065 iii. Second consideration of an Ordinance for Final Site Plan Review for Children’s Land at 1814 Waukegan Road. Approved – Ord. No. 6066 b. New Business
i. Consideration of a Resolution authorizing the purchase of a sewer cleaning truck from EJ Equipment, of Manteno, IL, via the Northwest Municipal Conference competitive bidding contract in the amount of $379,712.00, plus a two percent contingency, for a total of $387,306.24. Approved – Res. No. 17-28 ii. Consideration of a Resolution and recommendation to authorize professional service agreements with CBRE for development advisory services in 2017 in an amount not to exceed $28,000 and for CBRE to represent the Village on the sale of 1850 Glenview Road for an amount totaling 4% of the gross sale of the property. Approved – Res. No. 17-29 iii. Consideration of a Resolution and a recommendation authorizing execution of architectural and engineering services contracts with Cordogan Clark & Associates of Aurora, Illinois; A. Epstein and Sons International Inc., of Chicago, Illinois; and Kluber Architects & Engineers of Batavia, Illinois for various Village-owned facility projects. Approved – Res. No. 17-30 iv. Consideration of the approval of the voucher list for February 21, 2017. Approved
Trustee Karton made a motion to approve the consent agenda as presented, seconded by Trustee Jenny.
On roll call: AYES: Trustees Karton, White, Detlefs, Hinkamp, Jenny NAYS: None ABSENT: Trustee Britton Motion carried
10. OLD BUSINESS
a. Consideration of a Resolution to adopt the 2017 Glenview Comprehensive Plan. Approved – Res. No.
17-31
Director of Planning, Jeff Brady, said tonight was the 4th presentation of the Comprehensive Plan before the Village Board since it was recommended for approval on October 25, 2016. Chapters 1 through 3 were heard and discussed on December 6th, Chapters 4 and 5 on January 10th, Chapters 6 and 7 on February 7th and tonight he will review Chapter 8, which is comprised of the Implementation Plan and definition of terms within the Glossary.
The resolution under consideration incorporates all of the previous comments outlined in this meeting’s Board Report. Those comments and any Board comments made tonight are also incorporated into the resolution for adoption of the final Comprehensive Plan document. The Comprehensive Plan will be on the Village’s website and copies will be available at the Village. The adopted plan will be used to guide the Village into the next 10 to 20 years.
Director Brady reviewed the comments from Chapters 1-7. A clarification was provided on Chapter 5 as the development parameters relate to the various guidelines for the subareas and answers the question of what the Village wants to see in those locations. There are 13 different subareas listed and each subarea includes development parameters as indicated in the glossary, that is, the “on-site and off-site planning conditions that should be considered when developing or improving property.” These development parameters are similar to the design guidelines used when The Glen was developed to guide developers on what needs to happen when they pursue redevelopment of an existing land use or a new land use. All approved projects would be presented to the Plan Commission for evaluation against Village ordinances, site plan review and so forth. Recommendations would then be made to the Village Board for modifications or approvals of any development that might be proposed.
Comments made to the Comprehensive Plan based on discussion at the previous Village Board meetings:
▪ Chapter 2, LU 2.9 – Revision to the wording to indicate “.should formalize a fiscal review policy”
▪ Chapter 5, RD 16 – Wayfinding signage goals for downtown Glenview and the gateway entrances – Language to modify “shall” to “should.”
▪ Chapter 6, TM 6.1 – Language was modified to read “.shall consider incorporating the complete streets principles as the Village is evaluating private or public developments.”
▪ Chapter 7, NR 1.3 – Change the word “shall” to “The Village should develop a policy to replace traditional landscaping with native landscaping.”
Director Brady reviewed Chapter 8, the Implementation Plan and Glossary Section. The first section of the implementation chart itemizes the actions that have already been completed. It also includes the annual review of the Comprehensive Plan, which is a yearly evaluation of how the plan is being implemented and an annual opportunity to evaluate how well the plan is working. The Plan Commission then recommends any needed modifications to the Village Board of Trustees. The remaining sections of the implementation plan are grouped into three categories: short-term; mid-term, and long-term. Each have different priority levels and timing levels, for example, short-term 1 (within the next year); short-term 2 (next two years); short term 3 (next 3 years). Priority levels 1, 2 and 3 are also used for mid-term and long term relates to 9 years plus. Items listed in the implementation plan include the expenditure of funds or an adoption of a formal action, whether it is a policy or a new ordinance. Village staff would then update the Board as part of a typical Village Manager Report or the item would be a Board agenda to consider taking action on a specific implementation item listed in the plan.
Director Brady reviewed Chapter 8. The implementation chart indicates funds that would potentially be necessary at some point in the future, and items that were vigorously discussed throughout the planning process. He highlighted a number of key items in short-term, mid-term and long-term timeframes and their associated goals and cost estimates. Before any action is taken, they would be presented to the Village Board, and staff would move forward based on the Village Board direction. The glossary of A to Z definitions are at the end of Chapter 8.
Trustee Karton recalled comments at the last meeting related to Chapter 6 regarding transportation and the curb cut incentive program and permanent curb cut ordinance. Currently it is listed under short-term timeframe, priority 3, which means it would be implemented at some point in the next three years. She asked if that item could be moved to short-term, priority 1 as it would be best due to the current redevelopment underway. Director Brady said staff will look at moving it to priority 1.
President Patterson noted that since this matter is part of the Comprehensive Plan, the Board could bring it forward for consideration, so a formal change to the Comprehensive Plan is not necessary.
Trustee Jenny motioned to approve the 2017 Glenview Comprehensive Plan as presented, taking into account changes that Director Brady incorporated into the plan and the resolution, seconded by Trustee Karton.
On roll call: AYES: Trustees Hinkamp, Jenny, Karton, White, Detlefs NAYS: None ABSENT: Trustee Britton Motion carried
President Patterson acknowledged all the hard work, time and effort needed to draft the 2017 Comprehensive Plan, which will act as a roadmap when making future development decisions in the Village of Glenview. The Village Board and staff will use the document to guide the planning efforts in Glenview for the next 10 to 20 years. The Board is indebted to the Comprehensive Plan Committee, the consultants, residents, staff, and others who helped to draft the Comprehensive plan that includes a wide range of civic interests. The Comprehensive Plan Committee was led by former Village President Kerry Cummings.
Former President Cummings came forward with a heartfelt recognition of everyone by name that was engaged in the process and provided ideas. This included staff, consultants, residents, Plan Commission, Village Board and representatives from the Environmental Review Committee, Appearance Commission, Zoning Board of Appeals, the Natural Resource Commission, and the Comprehensive Plan Committee members. The adopted Comprehensive Plan can be available on the Village website. The plan includes many resource links for the convenience of the reader. Director Brady explained how to link to various resources, such as the Traffic Committee, the bike and pedestrian maps, and so forth. The Comprehensive Plan Committee started in June 2015 and over the course of 16 months 2 public visioning meetings were held along with 15 Comprehensive Plan Committee meetings, 5 public hearings and review sessions by the Plan Commission, and several Village Board meetings, which allowed ample opportunity to review the evolving details of the plan. Several hundred residents participated in the focus groups. There were also 1:1 interviews, workshops, open houses and committee meetings. A lot of time was needed to draft the Comprehensive Plan.
President Patterson again thanked the Comprehensive Plan Committee for their contribution to the process.
11. NEW BUSINESS
a. First consideration of an Ordinance revising the boundary of Special Service Area #81. Approved Director of Community Development Joe Kenney reported on the first consideration of an ordinance to revise the boundary of Special Service Area 81, which was established in 2014 to build a new SWAMP storm sewer in the Glenayre Park Subdivision. The boundary was comprised of 64 homes and the storm sewer construction has been completed. Last fall the Village received a request from the homeowner of 635 Glenridge Drive to tie into the storm sewer that was built with SSA 81 financing from the 64 homeowners. Last December, the Village Board reviewed three policy options for addressing such matters. It has been confirmed with Village Attorney Eric Patt that the homeowner's request can be addressed by state statute. Tonight’s abbreviated process would move forward with the approval of the ordinance because it is less than 5% of the total EAV of the property.
Trustee Karton made a motion to approve seconded by Trustee White.
The motion carried by a unanimous vote to approve. Due to the unanimous vote, this matter will be placed on the consent agenda at the next meeting.
12. MATTERS TO BE PRESENTED BY THE PUBLIC: None
13. ADJOURNMENT
Trustee Jenny moved to adjourn to executive session at 8:15 pm seconded by Trustee White.
The motion carried by a unanimous voice vote.
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