The city of Evanston Administration and Public Works Committee met Jan. 23 to purchase a recycling vehicle.
Here is the meeting's agenda, as provided by the committee:
ADMINISTRATION & PUBLIC WORKS COMMITTEE
Monday, January 23, 2017
6:00 p.m.
Lorraine H. Morton Civic Center, 2100 Ridge Avenue, Evanston
James C. Lytle Council Chambers
AGENDA
I. DECLARATION OF A QUORUM: ALDERMAN BRAITHWAITE, CHAIR
II. APPROVAL OF MINUTES OF REGULAR MEETING OF JANUARY 9, 2017
III. ITEMS FOR CONSIDERATION
ADMINISTRATION & PUBLIC WORKS COMMITTEE
(A1) Payroll –December 26, 2016 through January 8, 2017 $ 2,699,942.49
(A2) Bills List – January 24, 2017
Fiscal Year 2016 $ 2,897,320.70
Fiscal Year 2017 $ 177,193.38
For Action
(A3.1) Change Order No. 1 for the Treated Water Storage Replacement Project with CDM Smith
Staff recommends that City Council authorize the City Manager to execute Change Order No. 1 for the Treated Water Replacement Project (RFP15-55) with CDM Smith (125 South Wacker Drive, Suite 600, Chicago, IL) in the amount of $95,113.00. This will increase the total contract amount from the original contract price of $1,174,685.00 to $1,269,798.00. Funding will be from the Water Fund, Capital Improvement Account 513.71.7330.62145 -733107, which has a FY2017 budget allocation of $3,920,000 for this project.
For Action
(A3.2) Single Source Purchase of One Recycling Vehicle from R.N.O.W Incorporated
Staff recommends that the City Council approves the purchase of one (1) recycling vehicle from R.N.O.W. Incorporated (8636R W. National Avenue, West Allis, WI 53227) in the amount of $254,836 for 2017. Staff is recommending the purchase of a recycle vehicle as a replacement for a like vehicle involved in a crash in October of 2016 and has been subsequently determined to be a total loss. Funding for the vehicle will be from the Insurance Fund (Account 605.99.7800.62260).
For Action
(A3.3) Approval of Payment to Duncan Solutions Inc. for City’s Parking Meter and Pay By Cell Operations
Staff recommends the City Council authorize expenditure to Duncan Solutions, Inc. (633 W. Wisconsin Ave., Milwaukee, WI) and its third party vendor, Passport Parking, to cover the fees associated with parking meter and pay by cell operations in the amount of $214,000. The new parking meters have a monthly fee for back office support of $7.25 that is estimated to be a monthly charge of $12,586 based on a current inventory of 1736 parking meters. Passport Parking is the third party vendor for Duncan Solutions, Inc. for pay-by-cell activity, and charges a $.35 per transactions fee for processing. The current 5-year agreement with Duncan Solutions, Inc. was approved by City Council on July 15, 2013. Funding will be from Account 505.19.7015.65070 with a budget of $230,000.
For Action
(A3.4) Change Order No. 2 to Parking Access and Revenue Control System Contract with Automated Parking Technologies
Staff recommends that City Council authorize the City Manager to execute Change Order No. 2 to the Parking Access and Revenue Control System (PARCS) contract with Automated Parking Technologies, L.L.C. (APT) (500 W. 18th Street, Suite 301, Chicago, IL) to provide transponders to Sherman Plaza residents for access to the Sherman Plaza Parking Garage. This change order includes installation of garage access readers and equipment plus transponders for residents in the total amount of $140,292.47. Funding for the project will be provided by the FY2017 Parking Fund Capital Improvement (Account 505.19.7005.65515) with a budget $3,020,000.
For Action
(A3.5) Change Order to the Sikich LLC 2015 Audit Contract
Staff recommends approval of a Change Order to the Sikich LLC Audit contract for $41,000, increasing the original contract from $83,250 to $124, 250. This change order stems from two main contract changes, the completion of the actual Comprehensive Annual Financial Report by Sikich ($12,000) and support services above the contract limits in the absence of the City’s Accounting Manager/Controller. Funding is provided as follows: $100,000 from Account #100.15.1570.62110, Auditing, with a budget of $100,000, and $25,000 from Account #100.15.1570.61010, Regular Pay, with a budget of $473,693.00.
For Action
(A3.6) Northeastern Illinois Public Safety Training Academy 2017 Membership Dues
Staff recommends approval of payment of the 2017 Northeastern Illinois Public Safety Training Academy (NIPSTA) membership fees in the amount of $23,545.00 for the Fire Department and Public Works Agency. The City of Evanston became a member in 2006 and has used many of the training opportunities and services they offer. The City’s 2017 membership costs will be $1497 less than 2011 because the City has been a member for over five consecutive years. Funding for both the Fire and Public Works Departments’ memberships will be from Fire Department Account 100.23.2305.62360, with a budget of $44,800.
For Action
(A3.7) Agreement with Smithereen Pest Management Services for City Wide Rodent Control
Staff recommends City Council authorize the City Manager to sign an agreement with Smithereen Pest Management Services (7400 N. Melvina, Niles, IL 60714) for the provision of rodent control services for residential properties and public places in the City of Evanston. The amount indicated for these services is $30,000 for a period of Febru-ary 1, 2017 to February 1, 2018. Staff also recommends a 2 year extension at the expiration of the agreement and an additional one year option to renew. Funding is provided by Account 100.24.2435.62605, Licensed Pest Control Services, with a budget of $22,800 for FY2017.
For Action
(A3.8) Contract with Woodhouse Tinucci Architects, LLC to Provide
Staff recommends that City Council authorize the City Manager to execute a contract to provide architectural/engineering services for the Robert Crown Community Center, Ice Complex and Library with Woodhouse Tinucci Architects, LLC (230 W. Superior St., 6th Floor, Chicago, IL) in the amount of $497,500. This fee is to provide the programming/investigation and schematic concept design services only. Funding for this project will be provided from Capital Improvement Program (CIP) 2016 General Obligation Bonds (Account 415.40.4116.62145 – 616017) in the amount of $600,000. Additional project funding is also available from the 2017 General Obligation Bonds in the amount of $900,000 to be utilized for future project costs.
For Action
(A4) Resolution 7-R-17, Authorizing Payments Relating to the FY 2017 Capital Improvement Plan Projects be Reimbursed by the Subsequent 2017 General Obligation Bond Issuance
Staff recommends City Council adoption of Resolution 7-R-17 authorizing that payments relating to FY 2017 Capital Improvement Plan project expenditures up to $14,195,000 be reimbursed by the subsequent 2017 General Obligation bond issuance.
For Action
(A5) Ordinance 5-O-17, Water Sales Agreement with Morton Grove and Niles
Staff recommends that the City Council adopt Ordinance 5-O-17, authorizing the City Manager to execute a Water Supply Agreement with the Villages of Morton Grove and Niles. The initial term of the agreement is for 40 years with two 10 year extension provisions at the discretion of Morton Grove and Niles.
For Introduction
IV. ITEMS FOR DISCUSSION
V. COMMUNICATIONS
VI. ADJOURNMENT
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