The Palatine Village Council met Oct. 3 to approve an intergovernmental agreement.
Here are the meeting's minutes, as provided by the council:
VILLAGE OF PALATINE VILLAGE HALL - COUNCIL CHAMBERS 200 E. WOOD STREET PALATINE, IL 60067-5339 – (847) 359-9050 http://www.palatine.il.us VILLAGE COUNCIL & COMMITTEE OF THE WHOLE MINUTES OCTOBER 3, 2016 Regular Meeting 7:00 PM VILLAGE OF PALATINE Page 1 I. ROLL CALL – Time: 7:00 PM Attendee Name Title Status Arrived Jim Schwantz Mayor Present Tim Millar District 1 Councilman Present Scott Lamerand District 2 Councilman Present Doug Myslinski District 3 Councilman Absent Greg Solberg District 4 Councilman Present Kollin Kozlowski District 5 Councilman Present Brad Helms District 6 Councilman Present Also Present: Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Mike Jacobs, Village Attorney Patrick Brankin, Village Engineer Mike Danecki, Director of Planning & Zoning Ben Vyverberg, Director of Public Works Matt Barry, Fire Chief Scott Andersen, IT Director Larry Schroth, Director of Finance Paul Mehring and Police Chief Alan Stoeckel II. PLEDGE TO THE FLAG – Time: 7:00 PM Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag. III. APPROVAL OF MINUTES 1. Village Council & Committee of the Whole - Regular Meeting - September 12, 2016 - Accepted RESULT: ACCEPTED [UNANIMOUS] MOVER: Tim Millar, District 1 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski Minutes October 3, 2016 VILLAGE OF PALATINE Page 2 IV. MAYOR'S REPORT 1. As Submitted - Mayor Schwantz announced upcoming events: Wednesday, October 5: Board of Health Blood Drive Village Hall (Community Room B), Noon - 6 PM Thursday, October 6: Palatine High School presents ‘Noises Off’ Palatine High School Auditorium, 7 - 10 PM Thursday, October 6: Spike Out Cancer with Palatine HS Girls Volleyball Palatine High School, 4 - 8 PM Saturday, October 8: Summer Farmers' Market Palatine Train Station, 7 AM - 1 PM V. RECESS TO THE COMMITTEE OF THE WHOLE – Time: 7:01 PM Recess to Committee of the Whole - Motion Carried by Voice Vote RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS] MOVER: Brad Helms, District 6 Councilman SECONDER: Tim Millar, District 1 Councilman AYES: Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski VI. COMMITTEE OF THE WHOLE A. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:02 PM BRAD HELMS, CHAIRMAN 1. Consider an Ordinance Granting a Variation for the Total Square Footage of all Accessory Structures at 224 E. Palatine Road - Motion Carried by Voice Vote (Council District: Six) Councilman Helms recused himself from the discussion and vote for this issue due to membership in Historical Society and employment at the Park District. Thomas Landeck, Timber Lane, petitioner, was present to answer questions. Minutes October 3, 2016 VILLAGE OF PALATINE Page 3 Planning & Zoning Director Ben Vyverberg explained the new shed proposed for the Historical Clayson House property, zoned R-2 Single-Family Residential, exceeds the limit for accessory structures, and added that the ZBA voted unanimously to approve the variation and staff concurs. RESULT: MOTION CARRIED BY VOICE VOTE [5 TO 0] MOVER: Jim Schwantz, Mayor SECONDER: Tim Millar, District 1 Councilman AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski ABSENT: Myslinski RECUSED: Helms 2. Consider an Ordinance Granting a Special Use Transfer for an Auto Repair Use at 2200 N. Rand Road - Motion Carried by Voice Vote (Council District: One) Planning & Zoning Director Ben Vyverberg outlined the proposed transfer of the Special Use to permit the continued operation of the auto repair use at this location. RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS] MOVER: Tim Millar, District 1 Councilman SECONDER: Scott Lamerand, District 2 Councilman AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski 3. Consider an Ordinance Granting a Special Use for a Setback Reduction for 309 W. Aldridge Avenue - Motion Carried by Voice Vote (Council District: Two) Planning & Zoning Director Ben Vyverberg presented the proposal for a second story addition and a front porch, both requiring a Special Use for setback reduction of 12 feet. ZBA recommended unanimously to approve the Special Use and staff concurs. RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS] MOVER: Scott Lamerand, District 2 Councilman SECONDER: Greg Solberg, District 4 Councilman AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski 4. As Submitted - Nothing was submitted. Minutes October 3, 2016 VILLAGE OF PALATINE Page 4 B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:06 PM KOLLIN KOZLOWSKI, CHAIRMAN 1. Consider an Ordinance Granting a Minor Amendment for the Spruce Village Planned Development to Substitute Housing Opportunity Development Corporation for the Kenneth Young Center as the Service Coordinator for the Spruce Village Planned Development - Motion Carried by Voice Vote (Council District: Three) Planning & Zoning Director Ben Vyverberg explained and recommended the minor Planned Development Amendment replacing the Kenneth Young Center as the Service Coordinator for the Spruce Village with the Housing Opportunity Development Corporation for the previously approved 44-unit apartment building at 1980 N. Rand Road. After proper vetting of HODC, staff recommends approval of the change. Jessica Berzac, of UP Development, Chicago, was present. Jessica Hotaling, of Housing Opportunity Development Corporation, Chicago, stated that HODC is expanding west from Evanston and other North Shore suburbs. RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS] MOVER: Greg Solberg, District 4 Councilman SECONDER: Tim Millar, District 1 Councilman AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski 2. As Submitted - Nothing was submitted. C. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:10 PM SCOTT LAMERAND, CHAIRMAN 1. Consider a Resolution to Approve an Intergovernmental Agreement Between the Village of Palatine and the Palatine Township Road District for Snow and Ice Control Services - Adopted by Voice Vote Public Works Director Matt Barry outlined the history of Palatine Township providing snow and ice control services for over 18 miles of streets in three general areas (Kenilworth/Middleton, Dunhaven/Barrington Woods, and Old Hicks/Gardenia). The cost for the service is based upon the type of equipment used and the number of hours spent on Village streets. The cost for the 2015- 2016 winter season was $26,451. Barry recommended approving the Intergovernmental Agreement between the Village and the Township for snow and ice control services for the 2016-2017 season. Minutes October 3, 2016 VILLAGE OF PALATINE Page 5 RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS] MOVER: Brad Helms, District 6 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski 2. Consider a Motion to Extend the Contract for Snow & Ice Control Services in Downtown Palatine, the Train Station, & Gateway Center - Approved by Voice Vote (Council District: Multiple) Public Works Director Matt Barry reported that Brian Edward Landscaping has offered to extend his winter snow and ice control contract for the 2016-2017 winter season for the downtown, train station, ground level of the Gateway Center Parking Deck, and arterial sidewalks with no increase in hourly rate. The 2015-2016 cost was $58,930.35. Staff recommends extending the contract with Brian Edward Landscaping. RESULT: APPROVED BY VOICE VOTE [UNANIMOUS] MOVER: Brad Helms, District 6 Councilman SECONDER: Jim Schwantz, Mayor AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski 3. Consider a Motion to Authorizing the Village Manager to Execute a Contract Extension for Snow and Ice Control Services at the Gateway Center Parking Deck - Approved by Voice Vote (Council District: Six) Public Works Director Matt Barry reported that since 2011, M & B Landscaping has cleared snow and ice from the parking deck and now has proposed a two year contract extension for the 2016-2017 and 2017-2018 winter seasons with no increase in prices. Contract cost for the 2015-2016 winter season was $27,890. Staff recommends authorizing the Village Manager to execute the contract extension with M & B Landscaping for snow and ice control services at the Gateway Center Parking Deck. RESULT: APPROVED BY VOICE VOTE [UNANIMOUS] MOVER: Brad Helms, District 6 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski 4. As Submitted - Councilman Lamerand commended Public Works Director Matt Barry and his department for good work and timely completion of Quentin Road. Minutes October 3, 2016 VILLAGE OF PALATINE Page 6 D. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:13 PM GREG SOLBERG, CHAIRMAN 1. Consider an Ordinance Amending Sections 11-81 and 11-82 (Division 2: Food Service Establishments) of the Village's Code of Ordinances - Motion Carried by Voice Vote Village Manager Reid Ottesen reported that the Illinois Department of Public Health (IDPH) recently repealed a majority of their Food Service Sanitation Code and enacted a new Code that will take effect in 2018. Board of Health unanimously recommended approval of proposed text amendments to Sections 11-81 and 11-82 of the Village’s Code of Ordinances and staff concurs. Councilman Millar suggested a link to the code that is currently being used. RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS] MOVER: Scott Lamerand, District 2 Councilman SECONDER: Jim Schwantz, Mayor AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski 2. As Submitted - Nothing was submitted. E. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:15 PM TIM MILLAR, CHAIRMAN 1. Discussion of the Proposed Village of Palatine CY 2017 Budget Review and Adoption Schedule - Approved by Voice Vote Village Manager Reid Ottesen, after meeting with Business, Finance & Budget Committee Chairman Councilman Millar and the Finance Director Paul Mehring, proposed the following schedule for the CY 2017 Budget Review and Adoption: Saturday, October 29: Special Business, Finance, and Budget Committee Meeting to review the Proposed CY 2017 Budget at 8:30 AM Monday, November 7 & 14: Review of follow-up items, if necessary, and place on agenda Monday, November 21: Public Hearing on the CY 2017 Budget Monday, December 5: Budget Adoption (Budget Ordinance and related ordinances) Minutes October 3, 2016 VILLAGE OF PALATINE Page 7 RESULT: APPROVED BY VOICE VOTE [UNANIMOUS] MOVER: Scott Lamerand, District 2 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Schwantz, Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski 2. As Submitted - Nothing was submitted. F. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:16 PM DOUG MYSLINSKI, CHAIRMAN 1. As Submitted - Nothing was submitted. VII. RECONVENE THE VILLAGE COUNCIL MEETING – Time: 7:16 PM Reconvene the Village Council Meeting - Motion Carried by Voice Vote RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS] MOVER: Tim Millar, District 1 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski VIII.CONSENT AGENDA All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. RESULT: ADOPTED BY ROLL CALL [UNANIMOUS] MOVER: Scott Lamerand, District 2 Councilman SECONDER: Kollin Kozlowski, District 5 Councilman AYES: Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski 1. Consider a Motion to approve Warrant #19 - Approved 2. Consider an Ordinance Granting a Special Use Transfer for an Auto Repair Use at 2200 N. Rand Road - Approved Minutes October 3, 2016 VILLAGE OF PALATINE Page 8 (Council District: One) Ordinance #0-109-16 3. Consider an Ordinance Granting a Special Use for a Setback Reduction for 309 W. Aldridge Avenue - Approved (Council District: Two) Ordinance #0-110-16 4. Consider an Ordinance Granting a Minor Amendment for the Spruce Village Planned Development to Substitute Housing Opportunity Development Corporation for the Kenneth Young Center as the Service Coordinator for the Spruce Village Planned Development - Approved (Council District: Three) Ordinance #0-111-16 5. Consider a Resolution to Approve an Intergovernmental Agreement Between the Village of Palatine and the Palatine Township Road District for Snow and Ice Control Services - Adopted by Roll Call Resolution #R-31-16 6. Consider a Motion to Extend the Contract for Snow & Ice Control Services in Downtown Palatine, the Train Station, & Gateway Center - Approved (Council District: Multiple) 7. Consider a Motion to Authorizing the Village Manager to Execute a Contract Extension for Snow and Ice Control Services at the Gateway Center Parking Deck - Approved (Council District: Six) 8. Consider an Ordinance Amending Sections 11-81 and 11-82 (Division 2: Food Service Establishments) of the Village's Code of Ordinances - Approved Ordinance #0-112-16 9. Discussion of the Proposed Village of Palatine CY 2017 Budget Review and Adoption Schedule - Approved 10.Consider a Motion to Accept and Place on File the Previously Approved Warrant #18 - Approved Minutes October 3, 2016 VILLAGE OF PALATINE Page 9 IX. REPORTS OF STANDING COMMITTEE A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time: 7:17 PM GREG SOLBERG, CHAIRMAN 1. As Submitted - No Report B. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:17 PM TIM MILLAR, CHAIRMAN 1. As Submitted - No Report C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 7:17 PM KOLLIN KOZLOWSKI, CHAIRMAN 1. As Submitted - No report D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:17 PM DOUG MYSLINSKI, CHAIRMAN 1. As Submitted - No Report E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 7:17 PM SCOTT LAMERAND, CHAIRMAN 1. As Submitted - No Report F. POLICE POLICY & CODE SERVICES COMMITTEE – Time: 7:17 PM BRAD HELMS, CHAIRMAN 1. Consider an Ordinance Granting a Variation for the Total Square Footage of all Accessory Structures at 224 E. Palatine Road - Motion Carried by Roll Call (Council District: Six) Minutes October 3, 2016 VILLAGE OF PALATINE Page 10 Helms recused himself from discussing and voting on this issue. Ordinance #0-113-16 RESULT: MOTION CARRIED BY ROLL CALL [UNANIMOUS] MOVER: Tim Millar, District 1 Councilman SECONDER: Scott Lamerand, District 2 Councilman AYES: Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski 2. As Submitted - No Report X. REPORTS OF THE VILLAGE OFFICERS A. VILLAGE MANAGER 1. As Submitted - No Report B. VILLAGE CLERK 1. As Submitted - No Report C. VILLAGE ATTORNEY – Time: 7:18 PM 1. As Submitted - No Report XI. CLOSED SESSION AS REQUIRED – Time: 7:18 PM No request for Closed Session XII. RECOGNITION OF AUDIENCE – Time: 7:18 PM Barbra Letos, 2024 Rand Road, Palatine, addressed the Council on legalizing video gaming in Palatine. She referenced the referendum in 2014 and noted the vote rejecting video gaming. She encouraged revisiting the issue, favoring the legalization of video gaming to benefit businesses in Palatine and the Village coffers. She provided reports of her research on the topic. Mayor Schwantz explained the position of the Council. Councilman Helms suggested the possibility of a residents' petition for a referendum. Minutes October 3, 2016 VILLAGE OF PALATINE Page 11 Len Greene, resident, addressed the Council regarding the District 15 Referendum on the November 8th ballot. He asked the Village to assist in educating residents on the referendum. He recommended residents visit the District 15 website for information supporting the referendum and www.4rKids.com presenting concerns opposing the referendum. Greene encouraged voters to be informed, to educate themselves on the issues. He mentioned the LWV forum tomorrow, Tuesday, October 4th at 4:00 PM at the Palatine Public Library. He recommended public meetings being televised. 1. As Submitted by Resident, Barbra Letos during Oct. 3rd VC Meeting Regarding Video Gaming - XIII. ADJOURNMENT – Time: 7:33 PM Adjourn the Village Council Meeting - Motion Carried by Voice Vote RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS] MOVER: Brad Helms, District 6 Councilman SECONDER: Greg Solberg, District 4 Councilman AYES: Millar, Lamerand, Solberg, Kozlowski, Helms ABSENT: Myslinski Submitted by: Margaret R. Duer Village Clerk
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