The Northbrook board of trustees met Tuesday, Aug. 9.
The Northbrook board of trustees includes the village president and six trustees. All are elected for four-year terms on an at-large basis. The board meets at 1225 Cedar Lane for board work committee meetings on an as-needed basis.
Here are the meeting minutes as provided by the Northbrook board of trustees:
Board of Trustees
1225 Cedar Lane Northbrook, IL 60062 Regular Meeting
www.northbrook.il.us
~ Minutes ~
Debbie Ford (847) 664-4013
Tuesday, August 9, 2016 7:30 PM Board Room
1. ROLL CALL
Attendee Name Title Status Arrived James Karagianis Trustee Present A.C. Buehler Trustee Present Michael Scolaro Trustee Present Todd Heller Trustee Present Kathryn Ciesla Trustee Absent Bob Israel Trustee Present Sandra Frum Village President Present
2. PLEDGE OF ALLEGIANCE
3. MINUTES APPROVAL
A. Tuesday, July 12, 2016
RESULT: ACCEPTED [5 TO 0] MOVER: James Karagianis, Trustee SECONDER: Bob Israel, Trustee AYES: Karagianis, Buehler, Scolaro, Israel, Frum ABSTAIN: Todd Heller ABSENT: Kathryn Ciesla
4. HEAR FROM AUDIENCE
Josh Zaks and Michael Leibow , Interns for Go Green Northbrook, presented policies for the Board to consider for reducing the use of plastic bags within the Village. They stated they visited six local grocers, meet with the managers and discussed their plastic bag policies. The grocer’s informed Josh and Michael they provide a rebate or offer recycling for plastic bags, but most don't utilize the options. Josh and Michael explained plastic bags are not biodegradable and are a major contribution to pollution. Josh and Michael then discussed a few options for the Board to consider.
5. MANAGER'S REPORT
A. Swearing In of Deputy Chief Dan Quinn
Chief Torres introduced Deputy Chief Quinn and Village Clerk Ford swore him in.
6. WARRANT LIST
Review and Approval of Payments to be Made
RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Scolaro, Trustee SECONDER: Todd Heller, Trustee AYES: Karagianis, Buehler, Scolaro, Heller, Israel, Frum ABSENT: Kathryn Ciesla
Review and Approval of Payments to be Made
RESULT: ADOPTED [UNANIMOUS] MOVER: Michael Scolaro, Trustee SECONDER: Todd Heller, Trustee AYES: Karagianis, Buehler, Scolaro, Heller, Israel, Frum ABSENT: Kathryn Ciesla
7. PRESIDENT'S REPORT
President Frum Congratulated the Civic Foundation for the great job they did this weekend with Northbrook Days. She then informed the public that tomorrow night the Village will be holding a Pokemon Go event that will teach safety while playing the game. It starts at 6:30pm at the Village Hall.
There are 100 participants signed up.
A. RECOGNITION RESOLUTION NO. 2016-97
A Resolution Recognizing and Congratulating Saf-T-Gard International Inc. On Its Eightieth Anniversary
RESULT: ADOPTED [UNANIMOUS] MOVER: A.C. Buehler, Trustee SECONDER: Todd Heller, Trustee AYES: Karagianis, Buehler, Scolaro, Heller, Israel, Frum ABSENT: Kathryn Ciesla
B. RECOGNITION RESOLUTION NO. 2016-98
A Resolution Recognizing Chris Kosla of the Community Relations Commission for Fifteen Years of Service
RESULT: ADOPTED [UNANIMOUS] MOVER: A.C. Buehler, Trustee SECONDER: Todd Heller, Trustee AYES: Karagianis, Buehler, Scolaro, Heller, Israel, Frum ABSENT: Kathryn Ciesla
C. RECOGNITION RESOLUTION NO. 2016-99
A Resolution Recognizing Safa Hamed of the Community Relations Commission for Three Years of Service Regular Meeting Minutes August 9, 2016
RESULT: ADOPTED [UNANIMOUS] MOVER: A.C. Buehler, Trustee SECONDER: Todd Heller, Trustee AYES: Karagianis, Buehler, Scolaro, Heller, Israel, Frum ABSENT: Kathryn Ciesla
D. Commission Appointment
8. CONSENT AGENDA
Trustee Heller moved, seconded by Trustee Israel to move the following agenda items to Consent,
From the Public Works Committee:
• A Resolution Authorizing an Agreement with V3 Companies of Woodridge, Illinois for Engineering of the Keystone/Chartres Stormwater Project
From the Communications and Legislation Committee:
• An Ordinance Amending Chapter 4 of the Northbrook Municipal Code (1988), as Amended, To Add a New Liquor License Class for Movie Theaters (AMC Theaters)
• An Ordinance Amending the Annual Fee Ordinance to Establish the Number of, and Applicable Fees for, Class L Liquor Licenses (AMC Theaters)
RESULT: ADOPTED [UNANIMOUS] MOVER: A.C. Buehler, Trustee SECONDER: James Karagianis, Trustee AYES: Karagianis, Buehler, Scolaro, Heller, Israel, Frum ABSENT: Kathryn Ciesla
A. RESOLUTION NO. 2016-100
A Resolution Authorizing the Purchase of a Board Room Production System from AVI SYSTEMS, INC., of Arlington Heights, Illinois
B. RESOLUTION NO. 2016-101
A Resolution Authorizing the Renewal of an Agreement with Everbridge for Emergency Notification System
C. RESOLUTION NO. 2016-102
A Resolution Approving a Second Amendment to Lease for the Antenna Tower at 1401 Landwehr Road
D. RESOLUTION NO. 2016-103
A Resolution Authorizing an Agreement with Renewal by Andersen LLC for the Replacement of Windows at Fire Station 11
E. RESOLUTION NO. 2016-104
A Resolution Authorizing a Contract with Menoni & Mecogni Inc. of Highland Park, Illinois for Concrete Materials Purchasing Regular Meeting Minutes August 9, 2016
F. RESOLUTION NO. 2016-105
A Resolution Authorizing the Procurement of Drinking Water Testing Services from Suburban Laboratories of Geneva, Illinois
G. RESOLUTION NO. 2016-106
A Resolution Approving the Purchase of Police Department Motorcycle Laptops and Mobile Video Recording Equipment
H. RESOLUTION NO. 2016-107
A Resolution Approving the Purchase of One Police Department Vehicle from Currie Motors of Frankfort, IL
I. RESOLUTION NO. 2016-108
A Resolution Authorizing an Agreement with V3 Companies of Woodridge, Illinois for Engineering of the Keystone/Chartres Stormwater Project
J. ORDINANCE NO. 2016-52
An Ordinance Rezoning Property and Amending the District Zoning Map (1852-1908 Janke Drive) (Plan Commission Docket No. PCD-16-07)
K. ORDINANCE NO. 2016-53
An Ordinance Granting a Special Permit for a Physical Fitness Facility in the ICS Industrial and Commercial Services District (1852 Janke Drive – Illunine Crossfit) (Plan Commission Docket No. PCD- 16-08)
L. ORDINANCE NO. 2016-54
An Ordinance Amending Chapter 4 of the Northbrook Municipal Code (1988), as Amended, To Add a New Liquor License Class for Movie Theaters (AMC Theaters)
M. ORDINANCE NO. 2016-55
An Ordinance Amending the Annual Fee Ordinance to Establish the Number of, and Applicable Fees for, Class L Liquor Licenses (AMC Theaters)
COMMITTEE REPORTS
9. PLANNING/ZONING
A. Public Hearing Regarding an Ordinance Amending Special Permits Granted by Ordinance No. 2012-36 for an Assisted Living Facility at 1000 Sunset Ridge Road to Allow an Expanded Parking Lot.
Trustee Karagianis opened the Public Hearing. Seeing and hearing no comments from the public, Trustee Karagianis moved, Trustee Buehler seconded, to close the Public Hearing.
B. ORDINANCE NO. 2016-56
An Ordinance Amending Special Permits Granted by Ordinance 2012-36 for an Assisted Living Facility, More than One Principal Structure on a Single Zoning Lot, Building Height in Excess of the RS District Limit, Floor Area Ratio in Excess of RS District Limit and Site Plan Approval
Trustee Heller questioned Attorney Elrod the process if the Applicant comes back to the Board to proceed as originally planned, they would have to go through the process and amend the ordinance.
He explained this process would require a proceeding in front of the Plan Commission who would make a recommendation to the Board.
RESULT: ADOPTED [UNANIMOUS] MOVER: James Karagianis, Trustee SECONDER: A.C. Buehler, Trustee AYES: Karagianis, Buehler, Scolaro, Heller, Israel, Frum ABSENT: Kathryn Ciesla
C. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
1. Preliminary Review of a Request by Prinz Ltd. For Special Permit Approval of an Accessory Retail Sales Area at 512 Lindberg Lane (PRE-16-19)
Trustee Karagianis gave a brief overview.
Assistant to the Director of Planning Services David Schoon stated they are requesting a 1000 square feet retail sale area which is allowed by special permit under the code. Trustee Heller cautioned the Board, noting his concern with starting a slippery slope with this. No other members of the Board expressed concerns with the proposal.
Trustee Karagianis stated it is on to the Plan Commission for their review.
2. Preliminary Review of a Request by David Weekley Homes for Rezoning and Tentative Plat Approval for a Seven-Lot Subdivision at 2420-2450 Landwehr Road (PRE-16-18)
Senior Planner Michaela Kohlstedt informed the Board that this is an application for a request to subdivide a 3 1/2 acre piece of land into a seven lot subdivision.
The property presently consists of two single family lots that are zoned R-1 single family containing one home one each lot. The property was previously in front of the Board in 2014 and at that time the Applicant had requested a twelve lot development situated on a private road. The Board found it to be too dense overall and noted this would not be the best place for a private road. The Applicant never filed an official application. In 2015 there was another preliminary review for an eight lot subdivision which also requested a variation to the subdivision code to allow for a reduced right-of-way for the cul-de-sac. This was thought to be a more appropriate plan at the time as long as there was adequate access for Fire emergency equipment. That Applicant filed and then withdrew their application prior to any public hearings.
Before you tonight the Applicant is proposing a seven lot subdivision. The proposed road and Kohlstedt stated the Applicant provided diagrams of what the homes would look like. She then reviewed the items for the Board to consider, as per staff's memo.
Trustee Buehler noted his caution with storm water and he requested that staff make sure no problems are created for neighbors in the surrounding, existing homes.
He also stated he was not interested in seeing any variations coming in later for this on the building heights.
The other Trustees found the proposed plan to be appropriate and directed the applicant to submit a formal application for consideration by the Plan Commission.
3. Preliminary Review of a Request by Goldfish Swim School for Special Permit Approval to Allow a Swimming School at 3101 Dundee Road (PRE-16-17)
Senior Planner Michaela Kohlstedt stated the business is interested in locating in the White Plaines Shopping Center. She stated the Board considered a preliminary review for another fitness facility previously in July interested in locating in the other portion of the 15,000 square foot former Ace Hardware space. The applicant, Goldfish Swim School, is interested in leasing the remaining 8,500 square feet of the old Ace Hardware for a swim school with an indoor pool (75 x 27 pool with 4' depth) where they would conduct swimming lessons for children ages 3 - 12. The retail component and the swimming school's hours of operation would be Monday - Sunday, 8:30am - 8pm. There would be lessons 9am - noon, four days of the week as well as after school lessons 3:30 - 7pm, Saturday 8:30am - 1pm and Sunday 10:30am - 3pm. In addition, there would be an open swim component offered. The facility would have four students per instructor with up to 10 classes at one time during peak hours.
The application is for Special Permit since the facility is in excess of 2,500 square feet. In terms of parking, as of right now it looks like the space would require approximately 37 parking spaces, but that will be reviewed further during the formal application process. Ms. Kohlstedt then reviewed the primary issues for the Board to consider.
Trustee Karagianis voiced his concerns with parking, specifically as it related to picking up and dropping off the students. He stated he would like the Plan Commission to look at this.
Trustee Buehler commented that it is an interesting use and that he felt it would be a nice addition to the type of services offered in the Village. Trustee Buehler did state he would not have a problem with allowing additional hours of operation for parties, for he felt there was plenty of space.
President Frum stated she felt this is a great use for this facility. She did question if the Applicant does end up with more classes than anticipated, is the parking tied to the number of kids in facility and Ms. Kohlstedt confirmed it was.
10. PUBLIC SAFETY
No Report. 11. ADMINISTRATION/FINANCE
No Report. 12. PUBLIC WORKS
No Report. 13. COMMUNICATIONS AND LEGISLATION
No Report. 14. COMMUNITY AND SUSTAINABILITY
No Report. 15. REMARKS FOR THE GOOD OF THE ORDER
No Report.
16. CLOSED SESSION
Trustee Karagianis moved, seconded by Trustee Buehler to go into Closed Session to discuss potential litigation and the land acquisition. On voice vote, all were in favor.
17. ADJOURN
Trustee Buehler moved, seconded by Trustee Karagianis to adjourn the meeting. On voice vote, all were in favor.
ATTEST:
/s/ Sandra E. Frum Village President /s/ Debra J. Ford Village Clerk
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