The Village of Richmond board met Thursday, July 21.
The board includes the village president and clerk, along with six trustees.
Here are the meeting minutes as provided by the Village of Richmond board:
Village of Richmond INCORPORATED 1872
Village President Peter Koenig called the July 21, 2016 Regular Board Meeting to order at 7:03 PM, 5600 Hunter Drive, Richmond, Illinois.
Everyone in attendance rose for the Pledge of Allegiance.
ROLL CALL:
PRESENT: Village President Peter Koenig; Trustees: Scott Drabant, Craig Kunz and Lauri Olson. ABSENT: Trustees: Dennis Bardy, David Nelson and Ramsin Wardanian. OTHERS PRESENT: Village Clerk Karla Thomas, Police Chief Ciro Cetrangolo, Public Works Supervisor Bill Price and Village Attorney David
McArdle.
MINUTES FOR CONSIDERATION & APPROVAL: Minutes from the July 7, 2016 regular Board Meeting were reviewed.
Trustee Olson moved, seconded by Trustee Kunz to approve the July 7, 2016 regular Board Meeting minutes as presented. The motion was approved by voice vote.
ANNOUNCEMENTS/REQUESTS: None.
UNFINISHED BUSINESS: President Koenig reported that he had received modified proposals from two concrete proposals for the Memorial Hall front stairs and bunker project. Trustee Drabant, Architect Beasley and he will meet individually with each contractor before the next Board meeting to discuss their proposals and have a contract to present for approval at the next Board meeting.
Trustee Drabant moved, seconded by Trustee Kunz to table the matter. The motion was approved by voice vote.
PUBLIC COMMENTS: Dot Krawczyk and Sam Kelly provided information regarding the Broadway Bike (Motorcycle) Show Event that will take place on August 20, 2016 from 9 AM to 10 PM. The event will be located on east and west Broadway with music bands performing noon to 9:30 PM at Stevens Park, there will be raffles, a bike wash, vendors/crafters, dealers, food and beer.
NEW BUSINESS: The Board discussed an Ordinance Proposing the Establishment of Special Service Area (SSA) #2 within the Village of Richmond and providing for a Public Hearing and Other Procedures in Connection therewith for the Property Commonly Known as 5615 Liberty Street. President Koenig explained that the SSA allows the Village to levy the property if the owners fail to maintain the Stormwater Management and does not impact any other residents.
Trustee Olson moved, seconded by Trustee Kunz to pass Ordinance#2016-25; An Ordinance Proposing the Establishment of Special Service Area Number 2 Within the Village of Richmond and Providing for a Public Hearing and Other Procedures in Connection Therewith for the Property Commonly Known as 5615 Liberty Street. ROLL CALL VOTE: AYES: DRABANT, KOENIG, KUNZ and OLSON. NAYES: NONE. ABSENT: BARDY, NELSON and WARDANIAN. ABSTAIN: NONE. The motion carried.
COMMITTEE/DEPARTMENT REPORTS:
FINANCE: Trustee Kunz reported that due to Trustee Bardy’s absence the discussion of investments was tabled; however, the committee reviewed bills.
Trustee Kunz moved, seconded by Trustee Olson to authorize the expenditures on Warrant#2016/17.03.02 in the amount of $47,157.62 as presented. ROLL CALL VOTE: AYES: DRABANT, KOENIG, KUNZ, and OLSON.NAYS: NONE. ABSENT: BARDY, NELSON and WARDANIAN. ABSTAIN: NONE. The motion carried.
Trustee Drabant requested that the Finance Committee reviewed the recently distributed Statement of Revenue and Expenditures due to some line items over budget.
COMMUNITY DEVELOPMENT (CDC): Trustee Drabant reported that the committee did not meet.
ENGINEERING: Engr. Murphy reported that while walking the Liberty Street site a small section of the silt fencing needed to be up righted and he will contact the general contractor. Trustee Kunz asked if Liberty Street would be torn up for the installation of water/sewer lines. Engr. Murphy stated that the plated spot on Liberty Street will be the only street disturbance. Engr. Murphy mentioned that McHenry County had made amendments to their Stormwater Management Ordinance; therefore, the Village code will need to be updated. Engr. Murphy reported that he was searching for the close out document of the cost for Route 12 improvements made by Access (Shell) regarding the Sales Tax Abatement, which per the business development agreement expires 10 years after the certificate of occupancy was issued by the Village or until the tax rebate totals two-thirds of the actual cost to reconstruct Rte. 12 or $206,000.00 without interest has been rebated, whichever is less. Engr. Murphy briefly discussed the altitude valve and bubblers for the water towers. He reported that he would meet with PW Supervisor Price to begin preparing bid documents for paving.
PUBLIC WORKS: PW Supervisor Price reported that Well#3 is being redeveloped next Tuesday and should be completed in one day, then the new chlorine equipment will be installed on Wednesday. Once up and running hydrant flushing will take place in the Hillview Subdivision. He reported that he will be working on specifications for the altitude valve for the water towers. He reported that the lower windows at Memorial Hall will be replaced within a week or so, the boarded up windows on the rear of the building will be re-glazed. Supervisor Price stated that a temporary patch of the loose concrete stairs at the southwest corner of Broadway will be addressed as soon as possible, he will contact the business owner of the status.
POLICE: The Chief reported that he is recommending that the Village purchase notification software Nixle 360 which will cost $5,000 the first year and $4,000/per year thereafter. It will be fully functional in 60-days; however, residence will need to sign up for notifications. Currently 300 people have signed up. The Board directed the Chief to order the software. He will provide a contract for the next Board meeting. He also reported that he is still gathering quotes from codification firms, the prices range from $12,000-$25,000 with most firms willing to split the cost over a two year period. He suggested budgeting $15,000 over two years to cover the expense.
VILLAGE CLERK: The Clerk reported that she has begun working on preparing election paperwork. She reported that she will be on vacation beginning noon July 29th and will be back in the office on August 8th. Upon returning she will begin water/sewer billing, begin preparing the Stormwater ordinance, work with Trustee Wardanian on the Personnel Handbook and continue to work on pulling fees out of the Municipal Code and notating changes needed.
PRESIDENT’S COMMENTS: President Koenig reported that the Business Sidewalk Sales will be located in the north and south parking spaces on west Broadway with west Broadway open for through traffic and will take place July 28-30 from 9-4. President Koenig asked to continue the discussion of the Liquor code. A Special Board meeting was scheduled for Thursday, July 28, 2016 at 5:30 PM at the Village Hall.
TRUSTEE COMMENTS: Trustee Kunz questioned whether there was any potential development of the old Hunter Country Club property. President Koenig stated that the property may be closing later this year.
Trustee Drabant reported that CMAP had sent him and President Koenig draft documents to review regarding the Priorities plan. He stated that they will present the final report at a September Board meeting. He asked if cleaning vendors for Memorial Hall had been contacted. The Village Clerk will make some calls. Trustee Drabant asked if the Village had issued a permit to Dr. Domenella for the installation of his geo-thermal well system. President Koenig reported that the Village and McHenry County had issued permits. Engr. Murphy reported that McHenry County is responsible for overseeing the geo- thermal wells, not the Village. The Village will be responsible for inspection of electrical/plumbing work. Trustee Drabant asked for an update on the Parking Survey. President Koenig reported that some questionnaires have been received at the Village Hall and he will contact Mr. Hansel.
CLOSED SESSION: President Koenig announced that the Board needed to go into closed session for approval/review of closed session minutes (5 ILCS 120/2(c)(21).
Trustee Drabant moved, seconded by Trustee Olson to go into closed session for the purposes of approval/review of closed minutes (5 ILCS 120/2(c)(21)). ROLL CALL VOTE: AYES: DRABANT, KOENIG, KUNZ and OLSON. NAYS: NONE. ABSENT: BARDY, NELSON and WARDANIAN. ABSTAIN: NONE. Motion carried.
The Board went into Closed Session at 8:37 PM.
Trustee Kunz moved, seconded by Trustee Drabant to return to Open Session. ROLL CALL VOTE: AYES: DRABANT, KOENIG, KUNZ and OLSON. NAYS: NONE. ABSENT: BARDY, NELSON and OLSON. ABSTAIN: NONE. Motion carried.
The Board came out of closed session at 8:45 PM.
Roll call was then taken, present were: President Koenig, Trustees Drabant, Kunz, Olson, Clerk Thomas, and Attorney McArdle.
ACTION RESULTING FROM CLOSED SESSION: The Board recommended releasing the amended February 24, 2015, amended March 5, 2015 and June 16, 2016 closed session minutes for public viewing. The Clerk will prepare a Resolution for approval at the next Board meeting.
The Board discussed preliminary audit findings.
With no further business, Trustee Drabant moved to adjourn the July 21, 2016 regular Board meeting, seconded by Trustee Kunz. The motion was approved by voice vote.
Meeting adjourned at 9:11 PM.
Respectfully submitted,
Karla L. Thomas, Village Clerk
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