The Streamwood Village Board met Thursday, May 12.
The board includes the village president and six trustees. They are charged with making policy decisions regarding annexation, taxes, budgets, contracts, citizens’ and others’ concerns, development improvements, establishing and maintaining codes, and the establishment of license fees and other charges.
Here are the meeting minutes as provided by the village:
MINUTES OF THE VILLAGE BOARD WORKSHOP
HELD ON THURSDAY, MAY 12, 2016
CALL TO ORDER
President Roth called the workshop to order at 6:51 p.m.
ROLL CALL
Trustee William Harper Present Trustee Mary Thon Present
Trustee Guy Patterson Absent Trustee William Carlson Present
Trustee Michael Baumer Present Trustee James Cecille Present
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
Also present was Village Manager Sharon Caddigan, Village Attorney Tom Bastian,
Community Development Director John Peterson, Finance Director Josh Peacock, IT
Coordinator Victor Ambroziak and Senior Accountant Lori Frankenthor, Deputy Fire
Chief Marv Kramer, Human Resources Coordinator Karen Gray, Police Chief Ed
Valente, Public Works Director Matt Mann and Public Works Lead Foreman Brian
Spaid.
The Village Board is meeting for a Workshop with staff for the following:
1. Advanced Disposal – update on collection and toter program
2. Goals/Objectives and Department updates
Advanced Disposal Representatives Bob Pfister and Chris Rooney were present to
provide the Village Board and staff with an update. Advanced Disposal, as part of their
contract with the Village as of July 1, 2016, provided residential customers with two
wheeled toters—one for trash and one for recycling. After delivery of the toters, the
customer was allowed to swap sizes, and also to choose not to use the toters and have
them removed. Mr. Pfister stated that the program has been very well received, with only
54 users not participating with the trash toters, and less than 600 not participating with
the recycling toters.
Mr. Pfister and Mr. Rooney were dismissed.
The Board took a short recess from 7:15 to 7:26 p.m.
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Village Board Workshop
May 12, 2016
Each department provided the Village Board with an update on department activities and
concerns.
Human Resources Coordinator Karen Gray stated the village has 186 authorized
positions, and currently 182 are filled. Two positions are in process, and two are open
subject to review. Four of the five union contracts have been settled; the sworn police
union continues negotiations.
Community Development Director John Peterson reviewed several new businesses and
also some planned remodeling by existing businesses. Pursuant to the PUD agreement
for the northeast corner of Routes 19 and 59, the two large billboards were removed. The
former bank at Route 19 and East Avenue has been purchased by the adjacent center
owners to the north, and they have submitted plans to convert it to a banquet facility.
Building permit activity is increasing as the weather warms, and there are currently 809
contractors licensed. Rental licensing has also been steadily increasing—2,115 licenses
have been issued for 2016. Vacant property remains a concern and consumes a great deal
of staff time. Mr. Peterson discussed options using an outside vendor and will continue
researching this type of program for potential use.
Mr. Peterson stated the Crime Free Housing training for landlords has been a slow start.
No live sessions have been requested/scheduled, and all participants to date have taken
on-line training. A reminder letter will be sent in July regarding the training. No license
will be issued for 2017 without the landlord having completed the training.
Mr. Peterson also stated that with the new trash/recycling toters, some homeowners will
be getting reminders that the toters need to be inside of their garage, or off to the side of
the property and not stored in front of the homes.
A review of the physical structures and mechanical equipment and future needs is being
done for both Village Hall and the Police Dept.
Finance – Senior Accountant Lori Frankenthor stated the annual audit is in process; the
auditors were on site for approximately two weeks and the actual audit document is being
prepared.
Finance Director Josh Peacock stated the Village’s revenues remain strong and the
expenses to date are on target. Insurance costs (MICA and HELP) are rising for the
coming year due to the experience claims over the past four year period. Based on a
“bad” year to drop from that four-year period for next year, we may see a decrease in
next year’s (2017) premiums.
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Village Board Workshop
May 12, 2016
IT Coordinator Victor Ambroziak reviewed the ERP software implementation with
Tyler/Munis. The financial module is anticipated to “go live” in October 2016, followed
by licensing/permitting in August 2017, and police ticketing and Public Works work
orders after that. Network servers have been replaced for a number of departments, with
a few remaining to be replaced. Mr. Ambroziak is also exploring the requirements to
allow the village to do mass emailing without triggering SPAM for the recipient account.
Eventually, this would allow email of water bills, rental and contractor license renewals,
and business license renewals.
The Board and staff took a short break from 8:23 to 8:38 p.m.
Fire – Deputy Fire Chief Marv Kramer stated the department’s apparatus is in great shape
with the recent addition of the ladder truck and two ambulances. The buildings are all in
fairly good condition but they are being audited for future needs. There is a current
sewer issue at Station #33; the problem has been located, but the proper resolution is still
being explored.
Legal – Attorney Tom Bastian briefly discussed the sale of alcohol at gas station
convenience stores. He reviewed other municipalities in the area that allow these sales,
along with their restrictions. CD Director Peterson stated concerns for window signage if
the convenience stores at the gas stations are granted liquor sales.
Police Chief Ed Valente stated the physical police station building is in fine condition,
but that the police personnel is ailing a bit. There are 58 authorized positions, and
currently only 51 are active. There are three officers in the police academies—one will
be done in two weeks, and two others just started. There are a couple of officers off on
long-term disability with injuries. Sergeant interviews are being completed this evening,
and Chief Valente expects that two will be promoted shortly to fill open positions. There
are some internal work reassignments to achieve better work flow within the department.
In the non-sworn/records clerks, two full time employees are currently on medical leave.
One should be back in approximately a month; the other could be a much longer
recovery. Current employees are shifting schedules to accommodate for now.
Public Works Director Matt Mann stated the intent to pave approximately 6.5 miles of
roadway this year, and also to repave the golf course cart path over the course of three
years. Foreman Brian Spaid stated he had located some smaller equipment to rent for the
cart path removal and restoration that would minimize any damage to the surrounding
grounds. Mr. Mann stated that the funding from federal and state sources has been
approved for the Irving Park Road widening, as well as the East Avenue and North
Avenue right turn lanes, but that the state budget impasse has slowed the receipt of the
funds.
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Village Board Workshop
May 12, 2016
Water/sewer repairs are ongoing, and the JAWA pipeline repairs are near completion and
did not affect the quantity or quality of the water received, and the wells did not need to
be exercised to supplement. Interconnection for “emergency backup water supply”
beyond the wells is a valid concern, and the planned expansion by Toyota along Lake
Street that includes the east parcel in Bartlett on the north side of Lake will involve a
connection to the Bartlett water system for that specific parcel. Streamwood would be
well served to offer to share the cost for a larger connection that would allow an
interconnection with the Bartlett water system (Fox River/wells) to be available in case of
catastrophic failure on the JAWA system. Conversely, Bartlett would also have the
ability to receive water from Streamwood if their system failed for whatever reason. Mr.
Mann will keep the Board apprised as this project continues.
Mr. Mann stated that the majority of trees affected by the emerald ash borer have been
removed and reforesting continues. There was discussion regarding dead trees on park
properties, and safety concerns.
Mr. Mann stated the PW building roof is in process and that it has been a messy project,
but is moving along. Public Works has 18 sites/locations within the village to be
reviewed and evaluated for future needs, including water towers, pumping stations, wells,
etc. He stated all existing generators have been checked and that all are in good
condition.
Village Manager Sharon Caddigan noted the Village’s collaborative efforts with various
local agencies and entities, and also the activities for CEDC including the recent
Manufacturer’s Camp for high school students. A new E-News for Streamwood
businesses will soon be launched as well.
Trustee Baumer moved to adjourn. Trustee Cecille seconded the motion. A voice vote
confirmed the adjournment. The Village Board adjourned the Workshop at 9:33 p.m.
Billie D. Roth Kittie L. Kopitke
Village President Village Clerk
Approved this ______ day of June 2016.
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