North Cook News

City of Evanston Administration & Public Works Committee met June 23

Here is the agenda provided by the committee:

(I) CALL TO ORDER - COUNCILMEMBER SUFFREDIN

(II) APPROVAL OF VIRTUAL COUNCILMEMBER PARTICIPATION

(III) APPROVAL OF MINUTES OF REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING

M1. Approval of the minutes of the Administration & Public Works Committee meeting of June 9, 2025.

Staff recommends approval of the minutes of the Administration & Public Works Committee of June 9, 2025.

For Action

Administration & Public Works Committee - June 09, 2025 - Minutes

(IV) PUBLIC COMMENT

Those wishing to make public comments at the Administration & Public Works Committee meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at https://www.cityofevanston.org/government/city-clerk/publiccomment-sign-up or by calling/texting 847-448-4311.

Community members may watch the Administration & Public Works Committee meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16.

Members of the public are welcome to speak at Administration and Public Works meetings. As part of the Administration and Public Works agenda, a period for public comments shall be offered at the commencement of each regular Administration and Public Works meeting. Public comments will be noted in the Administration and Public Works Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are more than five speakers, a period of twenty minutes shall be provided for all comments, and no individual shall speak longer than two minutes. The Chair will allocate time among the speakers to ensure that Public Comment does not exceed twenty minutes. The business of the Administration and Public Works shall commence twenty minutes after the beginning of Public Comment. Councilmembers do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. Public comments are requested to be made with these guidelines in mind.

(V) CONSENT CALENDAR

A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity

Staff recommends that the City Council approve the City of Evanston's payroll from May 19 to June 1, 2025, for $3,917,725.22, the Bills List for June 24, 2025, in the amount of $5,651,765.42, and the credit card activity for the period ending April 26, 2025, in the amount of $217,585.92.

For Action

Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity

A2. Approval of BMO Harris Amazon Credit Card Activity

Staff recommends that the City Council approve the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending April 26, 2025, for $16,657.70.

For Action

Approval of BMO Harris Amazon Credit Card Activity

A3. Approval of Contract Award with Alliance Contractors, Inc. for the 2025 Alley and Sidewalk Improvements (Bid No. 25-26)

Staff recommends that City Council authorize the City Manager to execute an agreement with Alliance Contractors, Inc. (1166 Lake Avenue, Woodstock, IL 60089) for the 2025 Alley and Sidewalk Improvements (Bid No. 25-26) in the amount of $3,203,481.10.

Funding is provided from the Capital Improvement Fund 2025 Projects Bonds in the amount of $1,875,361.90; the Special Assessment Fund in the amount of $1,045,132.20; and the Sewer Fund in the amount of $282,987.00. A detailed funding analysis is included in the attached memo.

For Action

Approval of Contract Award with Alliance Contractors, Inc. for the 2025 Alley and Sidewalk Improvements (Bid No. 25-26)

A4. Approval of a Contract Award with CDM Smith Incorporated for 2025 Chlorine Conversion Feasibility Study Service (RFP# 25-13)

Staff recommends that the City Council authorize the City Manager to execute an agreement with CDM Smith Incorporated (125 S. Wacker Drive, Suite 2510, Chicago, IL 60606) to provide Chlorine Conversion Feasibility Study services in the not-to-exceed amount of $61,980.00.

Funding is provided by the Water Fund (Account # 510.40.4200.62185), which has an approved FY 2025 budget amount of $300,000, all of which remains unallocated.

For Action

Approval of a Contract Award with CDM Smith Incorporated for 2025 Chlorine Conversion Feasibility Study Service (RFP# 25-13)

A5. Approval of a Contract with Water Resources Inc. for FY 2025, 2026, & 2027 Water Meter Purchases (Bid 25-21)

Staff recommends the City Council authorize the City Manager to execute an agreement with Water Resources Inc. (390 Sadler Ave, Elgin, IL. 60120) for the period of FY 2025, 2026, & 2027 to provide water meters (Bid 25-21) in the not-to-exceed amount of $866,588.50.

Funding will be provided by the Water Billing Business Unit (Account 510.40.4208.65070), which has an approved FY 2025 budget of $100,000 and a YTD balance of $92,457.66. In addition, funding will be provided by the Water Other Operations Business Unit (Account 510.40.4225.65080), which has an approved FY 2025 budget of $30,000 and a YTD balance of $4,843.00.

For Action

Approval of a Contract with Water Resources Inc. for FY 2025, 2026, & 2027 Water Meter Purchases (Bid 25-21)

A6. Approval of a Special Event – Midnight Circus at Tallmadge Park

Staff recommends approval of the Midnight Circus event at Tallmadge Park on the weekend of September 19–21, 2025.

Costs for city services provided for events require a 100% reimbursement from the sponsoring organization or event coordinator.

These fees are waived for City events and City-co-sponsored events.

For Action

Approval of a Special Event – Midnight Circus at Tallmadge Park

A7. Approval of an Eleven-Month Contract Extension with Dynegy Energy Services, LLC for Municipal Electricity Supply

Staff recommends that the City Council authorize the City Manager to execute an eleven-month contract extension with Dynegy Energy Services, LLC, for Actionable Pricing for Municipal Electric Energy Supply.

Most electricity payments use 100.19.1950.64005 (Electricity) with a FY25 annual budget of $605,000.

For Action

A8. Contract Award with National Sports Nets LLC for the Robert Crown Athletic Field Fencing Repairs Project (Bid 25-25)

Staff recommends that the City Council authorize the City Manager to execute an agreement with National Sports Nets LLC., (1244 State St., STE 312, Lemont, IL, 60439) for the Robert Crown Athletic Field Fencing Repairs Project (Bid 25-25) in the amount of $131,438.

Funding is provided from the Sports Field Account and the Capital Improvement Fund, 2025 GO Bonds. A detailed summary is included in the memo below.

For Action

Contract Award with National Sports Nets LLC for the Robert Crown Athletic Field Fencing Repairs Project (Bid 25-25)

(VI) ADJOURNMENT

https://cityofevanston.civicweb.net/document/424160/?printPdf=true