North Cook News

City of Evanston Administration & Public Works Committee met May 27

Here is the agenda provided by the committee:

(I) CALL TO ORDER - COUNCILMEMBER SUFFREDIN

(II) APPROVAL OF VIRTUAL COUNCILMEMBER PARTICIPATION

(III) APPROVAL OF MINUTES OF REGULAR ADMINISTRATION & PUBLIC WORKS COMMITTEE MEETING

M1. Approval of the minutes of the Administration & Public Works Committee meeting of May 12, 2025.

Staff recommends approval of the minutes of the Administration & Public Works Committee of May 12, 2025.

For Action

Administration & Public Works Committee - May 12, 2025 - Minutes

8 - 17

(IV) PUBLIC COMMENT

Those wishing to make public comments at the Administration & Public Works Committee meetings may submit written comments in advance or sign up to provide public comment by phone or video during the meeting by completing the City Clerk's Office's online form at https://www.cityofevanston.org/government/city-clerk/publiccomment-sign-up or by calling/texting 847-448-4311.

Community members may watch the Administration & Public Works Committee meeting online at www.cityofevanston.org/channel16 or on Cable Channel 16.

Members of the public are welcome to speak at Administration and Public Works meetings. As part of the Administration and Public Works agenda, a period for public comments shall be offered at the commencement of each regular Administration and Public Works meeting. Public comments will be noted in the Administration and Public Works Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are more than five speakers, a period of twenty minutes shall be provided for all comments, and no individual shall speak longer than two minutes. The Chair will allocate time among the speakers to ensure that Public Comment does not exceed twenty minutes. The business of the Administration and Public Works shall commence twenty minutes after the beginning of Public Comment. Councilmembers do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Any person who makes such remarks, or who utters loud, threatening, personal or abusive language, or engages in any other disorderly conduct which disrupts, disturbs or otherwise impedes the orderly conduct of a meeting shall, at the discretion of the mayor or presiding officer, be barred from further participation during that meeting. Public comments are requested to be made with these guidelines in mind.

(V) CONSENT CALENDAR

A1. Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity

Staff recommends that the City Council approve the City of Evanston's payroll from April 21 to May 4, 2025, for $3,817,103.14, and the Bills List for May 28, 2025, for $4,455,702.71, and credit card activity for the period ending February 26, 2024, for $258,522.33.

For Action

Approval of the City of Evanston Payroll, Bills List, and Credit Card Activity

A2. Approval of BMO Harris Amazon Credit Card Activity

Staff recommends that the City Council approve the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending March 26, 2025, for $36,769.56.

For Action

Approval of BMO Harris Amazon Credit Card Activity

A3. Approval of a Contract with BrightView (230 N. Western Ave., Chicago, IL 60612) for the 2025 Great Merchant Grants Program and Business District Landscaping (RFP 25-19)

Staff recommends that the City Council authorize the City Manager to execute a $77,140 contract with BrightView (230 N. Western Ave., Chicago, IL 60612) to deliver landscaping services to the business districts.

The $26,975 funding will come from the Great Merchant Grant account, 100.15.5300.62656, which has a budget allocation of $77,500. Of this, $75,000 is remaining, and $50,165 will come from four different TIF funds. The memo provides a detailed funding table.

For Action

Approval of a Contract with BrightView (230 N. Western Ave., Chicago, IL 60612) for the 2025 Great Merchant Grants Program and Business District Landscaping (RFP 25-19)

A4. Approval of a Contract with John Keno & Company, Inc., for the Beck Park Expansion Phase 1 Project (Bid 25-11) Staff recommends that the City Council authorize the City Manager to execute an agreement with John Keno & Company, Inc. (8623 West Bryn Mawr Avenue, Suite 501, Chicago, Illinois 60631) for the Beck Park Expansion Phase 1 Project (Bid 25-11) in the amount of $3,624,840.00.

Funding is provided from the Capital Improvement Fund, 2025 Project Bonds in the amount of $2,624,840, and a Department of Commerce and Economic Opportunity (DCEO) Grant in the amount of $1,000,000. The memo below includes a detailed summary.

For Action

Approval of a Contract with John Keno & Company, Inc., for the Beck Park Expansion Phase 1 Project (Bid 25-11)

A5. Approval of Contract with 120Water, Inc. for Water Testing Services (RFP 25-06)

Staff recommends the City Council authorize the City Manager to execute an agreement with 120Water, Inc. (250 S. Elm Street, Zionsville, IN 46077) for Water Testing Services (RFP 25-06) in the amount of $140,557.50.

Funding for this project is from the Water Fund (Account No. 510.40.7330.62145), which has an approved FY 2025 budget of $5,105,000 and a YTD balance of $3,418,696, of which $625,000 was committed to professional services related to lead service line replacement.

For Action

Approval of Contract with 120Water, Inc. for Water Testing Services (RFP 25-06)

A6. Approval of Contract Award to SB Friedman Development Advisors for Community Engagement and Visioning for CityOwned Property (RFP 24-67)

Staff recommends that the City Council authorize an agreement with SB Friedman Development Advisors (70 West Madison St., Suite 3700, Chicago, IL 60602) in an amount not to exceed $248,000 for the Community Engagement and Visioning for City-Owned Property (Emerson/Jackson) (Bid No. 24-67)

Five Fifths TIF G/L# 365.99.5900.62185. The cash balance on March 31, 2025 (the most recent financial report) was $1,326,060.

For Action

Approval of Contract Award to SB Friedman Development Advisors for Community Engagement and Visioning for City-

A7. Approval of Contract for 2025 Motor Fuel Tax (MFT) Street Resurfacing Project (Bid 25-20)

Staff recommends that the City Council authorize the City Manager to execute a contract for the 2025 MFT Street Resurfacing Project (Bid 25-20) with Builder’s Paving LLC (4413 Roosevelt Road, Hillside, IL 60162) in the amount of $1,642,808.

Funding will be provided from the Motor Fuel Tax Fund in the amount of $1,457,000 and from the Sewer Fund in the amount of $185,000.

For Action

Approval of Contract for 2025 Motor Fuel Tax (MFT) Street Resurfacing Project (Bid 25-20)

A8. Approval of Annual Membership Dues to the Northwest Municipal Conference

Staff recommends that the City Council approve the City's annual membership dues for the 2025-2026 fiscal year to Northwest Municipal Conference (1600 East Golf Road, Ste. 0700, Des Plaines, IL 60016) in the amount of $25,528.00.

Funding will come from the City Council business unit, Membership Dues - General Fund Line Item (Account 100.13.1300.62360), with a budget of $58,000.00 and a YTD balance of $58,000.00.

For Action

Approval of Annual Membership Dues to the Northwest Municipal Conference

A9. Approval of the Sole Source Agreement with Health Endeavors, SC for Fire Department Annual Testing

Staff recommends that the City Council authorize the City Manager to execute the sole source agreement with Health Endeavors, SC, for annual health and fitness testing in an amount not to exceed $50,000.00. The yearly testing is for union employees in the Fire Department and is part of the Collective Bargaining Agreement. A solesource purchase requires a two-thirds vote of the City Council.

The funding will come from 100.23.2305.62270 (Fire Administration - Medical/Hospital Services), with a FY25 budget of $50,000.00.

For Action

Approval of the Sole Source Agreement with Health Endeavors, SC for Fire Department Annual Testing

A10. Resolution 51-R-25, Authorizing a Grant Application to the Illinois Department of Transportation’s Local Project Funding Program to Support Sheridan Road Corridor Improvements

Staff recommends that the City Council adopt Resolution 51-R-25 authorizing the City Manager to file a grant application with the Illinois Department of Transportation’s Local Project Funding Program to fully fund Phase I and Phase II engineering for Sheridan Road Corridor improvements. The application requests the full amount of $3,500,000 to cover both phases, with no local match required.

The total estimated cost for Phase I and Phase II engineering for the Sheridan Road Corridor is $3,500,000. The City is applying for the full amount through the Illinois Department of Transportation’s Local Project Funding Program, with no local match required. If the grant is successfully awarded, the project will be funded entirely through this grant, and the engineering phases will be included in the City’s Capital Improvements Program accordingly.

For Action

Resolution 51-R-25, Authorizing a Grant Application to the Illinois Department of Transportation’s Local Project Funding Program to Support Sheridan Road Corridor Improvements

A11. Resolution 53-R-25 Seeking City Council Support of the Proposed Changes to the Ownership of the 60-Unit Affordable Housing Development to be Constructed at 504 South Boulevard

Approval of Resolution 53-R-25 Authorizing the Change of the Ownership Structure to the Ownership of the 60-unit Affordable Housing Development to be Constructed at 504 South Boulevard.

For Action

Resolution 53-R-25 Seeking City Council Support of the Proposed Changes to the Ownership of the 60-Unit Affordable Housing Development to be Constructed at 504 South Boulevard

A12. Resolution 54-R-25 Authorizing City Manager to Negotiate and Execute the Purchase of 801-809 Main Street

Approval of Resolution 54-R-25 Authorizing the City Manager to Negotiate and Execute a Contract for the Purchase of Real Property Located at 801-09 Main Street.

Chicago Main TIF Fund 345.99.3400.65515. The cash balance as of March 2025 was $1.3 million.

For Action

Resolution 54-R-25 Authorizing City Manager to Negotiate and Execute the Purchase of 801-809 Main Street

(VI) ADJOURNMENT

https://cityofevanston.civicweb.net/document/422592/?printPdf=true