North Cook News

City of Elgin City Council met Dec. 4

Here are the minutes provided by the council:

The regular meeting of the Council of the City of Elgin, Illinois, was held on December 4, 2024,  in the Council Chambers. The meeting was called to order by Mayor Kaptain at 7:26 p.m. The  Pledge of Allegiance was led by Mayor David Kaptain.  

ROLL CALL 

Roll call was answered by Councilmembers Dixon, Good, Martinez, Ortiz, Powell,  Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Absent: None. 

MINUTES OF THE, 2024, COUNCIL MEETING APPROVED AS DISTRIBUTED 

Councilmember Dixon made a motion, seconded by Councilmember Steffen, to approve the November 20, 2024, regular council meeting minutes as distributed. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. Councilmember Ortiz abstained. 

COMMUNICATIONS 

Fire Chief Robb Cagann provided an update on the fire at tent city. 

PUBLIC COMMENTS 

None. 

BID 24-061 CONTRACT AWARDED TO PROFESSIONAL CEMETERY SERVICES  FOR BLUFF CITY CEMETERY BURIALS AND MAINTENANCE 

Councilmember Good made a motion, seconded by Councilmember Ortiz, to award a three-year contract to Professional Cemetery Services in the amount of $368,088 annually to secure a contractor to perform grave preparation, burial services, mowing and snow plowing at Bluff City Cemetery. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez,  Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. 

PUBLIC HEARING FOR THE 2025 PROPOSED CITY OF ELGIN BUDGET

Mayor Kaptain declared the public hearing open.  

No comments were made. 

Mayor Kaptain declared the public hearing closed. 

PETITION 27-24 APPROVED FOR 1005 N. LIBERTY STREET FOR A CONDITIONAL USE FOR PLANNED DEVELOPMENT TO CONSTRUCT A NEW MOTOR VEHICLE SERVICE STATION WITH A CONVENIENCE STORE 

Marc Mylott, Community Development Director, outlined Petition 27-24 for a conditional use  for a planned development to construct a new vehicle service station with convenience store. Staff and the Planning and Zoning Commission recommend approval subject to the conditions outlined. 

Councilmember Powell made a motion, seconded by Councilmember Good, to approve Petition  27-24 subject to conditions. Upon a roll call vote: Yeas: Councilmembers Dixon, Good,  Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. 

PUBLIC HEARING FOR THE FIRST AMENDMENT TO ANNEXATION AGREEMENT (WESSMAN PARCEL CONTIGUOUS TO SHODEEN ASSEMBLAGE) WITH HPI-ELGIN, LLC; FIRST AMENDMENT TO ANNEXATION AGREEMENT (HPI-ELGIN, L.L.C., EAST ASSEMBLAGE) WITH HPI-ELGIN, LLC; AND FIRST AMENDMENT TO ANNEXATION AGREEMENT (HPI-ELGIN, L.L.C., WEST ASSEMBLAGE) WITH HPI-ELGIN, LLC 

Mayor Kaptain declared the public hearing open. 

The attorney for the project thanked staff and the council for their assistance. Mayor Kaptain declared the public hearing closed. 

RESOLUTION 24-268 ADOPTED AUTHORIZING EXECUTION OF A FIRST  AMENDMENT TO ANNEXATION AGREEMENT WITH HPI-ELGIN, LLC (HPI ELGIN, L.L.C., EAST ASSEMBLAGE) 

Councilmember Steffen made a motion, seconded by Councilmember Thoren, to adopt the  following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez,  Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 24-268 

RESOLUTION 

AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO ANNEXATION AGREEMENT WITH HPI-ELGIN, LLC (HPI-Elgin, L.L.C., East Assemblage) 

WHEREAS, the owners of certain property commonly known as the HPI-Elgin, L.L.C.,  East Assemblage, Elgin, Illinois have proposed that the annexation agreement between the owners  and the City of Elgin concerning said property be further amended; and 

WHEREAS, after due notice as required by law, a public hearing on said proposal was held  by the corporate authorities of the City of Elgin; and 

WHEREAS, the proposed First Amendment to Annexation Agreement with HPI-Elgin,  LLC is in the best interests of the City of Elgin. 

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF  ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are  hereby authorized and directed to execute, on behalf of the City of Elgin, the First Amendment to  Annexation Agreement with HPI-Elgin, LLC, a copy of which is attached hereto. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-269 ADOPTED AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO ANNEXATION AGREEMENT WITH HPI-ELGIN, LLC (HPI ELGIN, L.L.C., WEST ASSEMBLAGE) 

Councilmember Ortiz made a motion, seconded by Councilmember Good, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell,  Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 24-269 

RESOLUTION 

AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO ANNEXATION AGREEMENT WITH HPI-ELGIN, LLC (HPI-Elgin, L.L.C., West Assemblage) 

WHEREAS, the owners of certain property commonly known as the HPI-Elgin, L.L.C.,  West Assemblage, Elgin, Illinois have proposed that the annexation agreement between the owners  and the City of Elgin concerning said property be further amended; and 

WHEREAS, after due notice as required by law, a public hearing on said proposal was held  by the corporate authorities of the City of Elgin; and 

WHEREAS, the proposed First Amendment to Annexation Agreement with HPI-Elgin,  LLC is in the best interests of the City of Elgin. 

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF  ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are  hereby authorized and directed to execute, on behalf of the City of Elgin, the First Amendment to  Annexation Agreement with HPI-Elgin, LLC, a copy of which is attached hereto. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-270 ADOPTED AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO ANNEXATION AGREEMENT WITH HPI-ELGIN, LLC (WESSMAN PARCEL CONTIGUOUS TO SHODEEN ASSEMBLAGE) 

Councilmember Thoren made a motion, seconded by Councilmember Martinez, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez,  Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 24-270 

RESOLUTION 

AUTHORIZING EXECUTION OF A FIRST AMENDMENT TO ANNEXATION AGREEMENT WITH HPI-ELGIN, LLC (Wessman Parcel Contiguous to Shodeen Assemblage) 

WHEREAS, the owners of certain property commonly known as the Wessman Parcel Contiguous to Shodeen Assemblage, Elgin, Illinois have proposed that the annexation agreement between the owners and the City of Elgin concerning said property be further amended; and 

WHEREAS, after due notice as required by law, a public hearing on said proposal was held by the corporate authorities of the City of Elgin; and 

WHEREAS, the proposed First Amendment to Annexation Agreement with HPI-Elgin, LLC is in the best interests of the City of Elgin. 

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that David J. Kaptain, Mayor, and Kimberly A. Dewis, City Clerk, be and are  hereby authorized and directed to execute, on behalf of the City of Elgin, the First Amendment to Annexation Agreement with HPI-Elgin, LLC, a copy of which is attached hereto. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-271 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH LAKESHORE RECYCLING SYSTEMS, LLC FOR PROVISION OF REFUSE, RECYCLABLES, YARD WASTE AND ORGANIC MATERIAL COLLECTION  SERVICES 

Councilmember Martinez made a motion, seconded by Councilmember Rauschenberger, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. Councilmember Powell abstained.

Resolution No. 24-271 

RESOLUTION 

AUTHORIZING EXECUTION OF AN AGREEMENT WITH LAKESHORE RECYCLING SYSTEMS, LLC FOR PROVISION OF REFUSE, RECYCLABLES, YARD WASTE AND ORGANIC MATERIAL COLLECTION SERVICES 

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of  the city; and 

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Lakeshore Recycling Systems, LLC, for provision of refuse, recyclables, yard waste and organic material collection services, a copy of which is attached hereto and made a part hereof by reference. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Vote: Yeas: 8 Nays: 0 Abstain: 1 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-272 ADOPTED RATIFYING THE ACCEPTANCE OF A GRANT FROM THE STATE OF ILLINOIS, DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY AND RATIFYING THE EXECUTION OF A GRANT AGREEMENT RELATING THERETO IN CONNECTION WITH THE IMPLEMENTATION OF LEAD SERVICE LINE REPLACEMENTS WITHIN THE MUNICIPAL BOUNDARIES OF THE CITY OF ELGIN 

Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to adopt the  following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez,  Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 24-272 

RESOLUTION 

RATIFYING THE ACCEPTANCE OF A GRANT FROM THE STATE OF ILLINOIS, DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY AND RATIFYING THE EXECUTION OF A GRANT AGREEMENT RELATING THERETO IN CONNECTION WITH THE IMPLEMENTATION OF LEAD SERVICE LINE REPLACEMENTS WITHIN  THE MUNICIPAL BOUNDARIES OF THE CITY OF ELGIN 

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it accepts a grant from the State of Illinois, Department of Commerce and Economic Opportunity in the amount of $1,500,000 and hereby ratifies and approves David J. Kaptain, Mayor, accepting such grant on behalf of the City of Elgin.  

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that it hereby ratifies and approves the execution of a Grant Agreement on behalf of  the City of Elgin by David J. Kaptain, Mayor, with the State of Illinois, Department of Commerce and Economic Opportunity in connection with the implementation of lead service line  replacements within the municipal boundaries of the City of Elgin, a copy of which is attached hereto and made a part hereof by reference. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

CONSENT AGENDA 

By unanimous consent, Councilmember Good made a motion, seconded by Councilmember  Steffen, to adopt Resolution Nos. 24-259 through 24-267, and 24-273 by omnibus vote. Upon a  roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

RESOLUTION 24-259 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH DAVEY RESOURCE GROUP, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH RFP 24-059 URBAN FOREST MANAGEMENT PLAN 

Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to adopt the  following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. 

Resolution No. 24-259 

RESOLUTION 

AUTHORIZING EXECUTION OF AN AGREEMENT WITH DAVEY RESOURCE GROUP, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH RFP 24-059 URBAN  FOREST MANAGEMENT PLAN 

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,  that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby  authorized and directed to execute an Agreement on behalf of the City of Elgin with Davey  Resource Group, Inc., for professional services in connection with RFP 24-059 Urban Forest Management Plan, a copy of which is attached hereto and made a part hereof by reference. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Omnibus Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-260 ADOPTED AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. 1 WITH KLM ENGINEERING, INC. FOR  SUPPLEMENTAL PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE BAFFLE WALL REPLACEMENT PROJECT AT LEO NELSON  RIVERSIDE WATER TREATMENT PLANT 

Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez,  Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 24-260 

RESOLUTION 

AUTHORIZING EXECUTION OF AN AMENDMENT AGREEMENT NO. 1 WITH KLM  ENGINEERING, INC. FOR SUPPLEMENTAL PROFESSIONAL ENGINEERING SERVICES IN CONNECTION WITH THE BAFFLE WALL REPLACEMENT PROJECT AT LEO NELSON RIVERSIDE WATER TREATMENT PLANT 

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an  exception to the requirements of the procurement ordinance is necessary and in the best interest of  the city; and 

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN,  ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are  hereby authorized and directed to execute an Amendment Agreement No. 1 on behalf of the City of Elgin with KLM Engineering, Inc., for supplemental professional engineering services in connection with the baffle wall replacement project at Leo Nelson Riverside Water Treatment Plant, a copy of which is attached hereto and made a part hereof by reference. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Omnibus Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-261 ADOPTED AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH CUMMINS, INC. FOR THE RIVERSIDE WATER TREATMENT PLANT GENERATOR COUPLING REPAIR 

Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to adopt the  following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 24-261 

RESOLUTION 

AUTHORIZING EXECUTION OF A PURCHASE AGREEMENT WITH CUMMINS, INC. FOR THE RIVERSIDE WATER TREATMENT PLANT GENERATOR COUPLING REPAIR 

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an  exception to the requirements of the procurement ordinance is necessary and in the best interest of  the city; and 

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute a Purchase Agreement on behalf of the City of Elgin with Cummins, Inc., for the Riverside Water Treatment Plant generator coupling repair, a copy of  which is attached hereto and made a part hereof by reference. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Omnibus Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-262 ADOPTED AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION SUSTAINED TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT (AGREEMENT NO. HS-25-033) 

Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to adopt the  following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez,  Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 24-262 

RESOLUTION 

AUTHORIZING ACCEPTANCE OF ILLINOIS DEPARTMENT OF TRANSPORTATION SUSTAINED TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT AND AUTHORIZING THE EXECUTION OF A GRANT AGREEMENT (Agreement No. HS-25-0033) 

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,  that the City of Elgin, Illinois hereby accepts the Illinois Department of Transportation Sustained Traffic Enforcement Program (STEP) grant in the amount of $166,944 for occupant protection and  impaired driving enforcement. 

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Debra Nawrocki, Chief Financial Officer,  be and are hereby authorized and directed to execute a grant agreement with the State of Illinois  and the Illinois Department of Transportation regarding the Sustained Traffic Enforcement  Program (STEP), a copy of which is attached hereto and made a part hereof by reference. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Omnibus Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-263 ADOPTED AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 4 WITH CLAUSS BROTHERS, INC. FOR THE JACK COOK PARK  FINAL CONSTRUCTION PHASE (BID NO. 23-037A) 

Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez,  Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 24-263 

RESOLUTION 

AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 4 WITH CLAUSS BROTHERS INC. FOR THE JACK COOK PARK FINAL CONSTRUCTION PHASE (Bid No. 23-037A) 

WHEREAS, the City of Elgin has heretofore entered into a contract Clauss Brothers, Inc. for the Jack Cook Park final construction phase (Bid No. 23-037A); and 

WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 4 attached hereto. 

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF  ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed  to execute Change Order No. 4, a copy of which is attached hereto and made a part hereof by  reference. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Omnibus Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-264 ADOPTED AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 2 WITH D & J LANDSCAPE, INC. FOR THE MULBERRY GROVE  PARK RENOVATION (BID NO. 23-065) 

Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez,  Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 24-264 

RESOLUTION 

AUTHORIZING EXECUTION OF A CHANGE ORDER NO. 2 WITH D & J LANDSCAPE, INC. FOR THE MULBERRY GROVE PARK RENOVATION (Bid No. 23-065) 

WHEREAS, the City of Elgin has heretofore entered into a contract D & J Landscape, Inc. for the Mulberry Grove Park renovation (Bid No. 23-065); and 

WHEREAS, it is necessary and desirable to modify the terms of the contract as is described in Change Order No. 1 attached hereto. 

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF  ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, be and is hereby authorized and directed  to execute Change Order No. 1, a copy of which is attached hereto and made a part hereof by reference. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Omnibus Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-265 ADOPTED AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE RISK AND RESILIENCE ASSESSMENT (RRA)/EMERGENCY RESPONSE PLAN (ERP) 5-YEAR REVIEW AND REVISIONS 

Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to adopt the  following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez,  Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 24-265 

RESOLUTION 

AUTHORIZING EXECUTION OF AN AGREEMENT WITH ENGINEERING ENTERPRISES, INC. FOR PROFESSIONAL SERVICES IN CONNECTION WITH THE RISK AND RESILIENCE ASSESSMENT (RRA)/EMERGENCY RESPONSE PLAN (ERP)  5-YEAR REVIEW AND REVISIONS 

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that pursuant to Elgin Municipal Code Section 5.02.020B(9) the City Council hereby finds that an exception to the requirements of the procurement ordinance is necessary and in the best interest of  the city; and 

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are  hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Engineering Enterprises, Inc., for professional services in connection with the risk and resilience assessment (RRA)/emergency response plan (ERP) 5-year review and revisions, a copy of which is attached hereto and made a part hereof by reference. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Omnibus Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-266 ADOPTED AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH LAMP INCORPORATED FOR PROFESSIONAL SERVICES IN CONNECTION WITH CONSTRUCTION OF THE WING PARK GOLF CLUBHOUSE  (RFP 24-057) 

Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to adopt the  following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez,  Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Resolution No. 24-266 

RESOLUTION 

AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH LAMP INCORPORATED  FOR PROFESSIONAL SERVICES IN CONNECTION WITH CONSTRUCTION OF THE  WING PARK GOLF CLUBHOUSE (RFP 24-057) 

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS,  that Richard G. Kozal, City Manager, and Kimberly A. Dewis, City Clerk, be and are hereby authorized and directed to execute an Agreement on behalf of the City of Elgin with Lamp,  Incorporated, for professional services in connection with construction of the Wing Park golf  clubhouse (RFP 24-057), a copy of which is attached hereto and made a part hereof by reference. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Omnibus Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-267 ADOPTED APPOINTING MEMBERS TO THE CIVILIAN REVIEW BOARD 

Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to adopt the following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez,  Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. 

Resolution No. 24-267 

RESOLUTION 

APPOINTING MEMBERS TO THE CIVILIAN REVIEW BOARD 

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Jose Bosque, Charles Horton, and Kai Rush are hereby appointed as members of the Civilian Review Board, for terms that will expire on December 31, 2028.

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Thomas Aagesen, Mark Smith, and Deborah Willis are hereby appointed as members of the Civilian Review Board, for terms that will expire on December 31, 2027. 

BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS, that Bruce Corn, Diane Fraser and Karen Schock are hereby appointed as members of the Civilian Review Board, for terms that will expire on December 31, 2026. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

RESOLUTION 24-273 ADOPTED APPROVING A ONE-TIME BONUS PAYMENT TO THE CITY MANAGER 

Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to adopt the  following resolution. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez,  Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. 

Resolution No. 24-273 

RESOLUTION 

APPROVING A ONE-TIME BONUS PAYMENT TO THE CITY MANAGER 

WHEREAS, pursuant to Section 2.12.010 of Elgin Municipal Code, the City Council is authorized to appoint the City Manager for the City; and 

WHEREAS, the City has employed Richard G. Kozal as its City Manager since June 22, 2016 (the “City Manager”); and  

WHEREAS, the City and the City Manager have entered into an Employment Contract, dated June 22, 2016, as subsequently amended (“Contract”), for the continued employment of  Richard G. Kozal as City Manager; and

WHEREAS, the City Council of the City of Elgin has determined that the City Manager’s performance for the years 2022 and 2023 warrants the payment of a one-time bonus in the amounts  set forth herein. 

WHEREAS, the City Council has further determined that it will serve and be in the best interest of the City and its residents to approve said one-time bonus payment to the City Manager. 

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ELGIN, ILLINOIS: 

Section 1. The foregoing recitals are incorporated into and made a part of this Resolution as though fully set forth herein.  

Section 2. The City Council hereby approves the payment of a one-time bonus to the City Manager in the amounts of $5,000 for performance in the 2022 calendar year and $16,780.80 for performance in the 2023 calendar year, for a total one-time bonus payment to the City Manager  in the amount of $21,780.89. 

Section 3. This Resolution will be in full force and effect upon its passage and approval as provide by law. 

s/ David J. Kaptain  

David J. Kaptain, Mayor 

Presented: December 4, 2024 

Adopted: December 4, 2024 

Omnibus Vote: Yeas: 9 Nays: 0 

Attest: 

s/ Kimberly Dewis 

Kimberly Dewis, City Clerk 

REPORTS/MINUTES RECEIVED AND ORDERED PLACED ON FILE 

Councilmember Steffen made a motion, seconded by Councilmember Good to place the  following reports and minutes on file. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays:  None. 

Parks and Recreation September 24, 2024 

Committee of the Whole November 6, 2024 

City Council November 6, 2024

Alcohol Tax 

Cannabis Sales 

Excise Tax 

Hotel Motel Tax 

Income Tax 

Local Motor Fuel Revenue 

Local Sales Tax 

Natural Gas Tax 

Riverboat Revenue 

Sales Tax 

State Use Tax 

Video Gaming Tax 

ANNOUNCEMENTS 

Mayor Kaptain made announcements regarding forthcoming meetings. 

ADJOURNMENT 

Councilmember Good made a motion, seconded by Councilmember Powell, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. 

The meeting adjourned at 7:45 p.m. 

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