North Cook News

City of Elgin Committee of the Whole met Sept. 25

Here are the minutes provided by the committee:

The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Good, Martinez, Ortiz, Powell (6:02 p.m.), Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Absent: None.

Approval of Minutes

Councilmember Good made a motion, seconded by Councilmember Steffen, to approve the minutes of the September 11, 2024 regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Public Comments

Bruce Whiteside stated his concerns about street repairs in his neighborhood.

Mary Whiteside stated her concerns about the lack of affordable and low-income housing.

Dundee Avenue Reconstruction Project—Joint Funding Agreement and Resolution for Improvement Under the Illinois Highway Code with the Illinois Department of

Transportation

A resolution was presented at the Council meeting for adoption to enter into joint funding agreement with the Illinois Department of Transportation establishing cost sharing levels and responsibilities between the State of Illinois and City of Elgin for the reconstruction of Dundee Avenue between Page Avenue and Enterprise Street.

Fox River Trail Underpass and Trail Improvements—Resolution Authorizing Submittal of a Grant Application for Illinois Transportation Enhancement Program (ITEP) Funds for the Kimball Street Bridge Project

A resolution was presented at the Council meeting for adoption to secure funding for up to 80 percent of eligible project costs for constructing a Kimball Street underpass for the Fox River Trail in conjunction with the Kimball Street bridge replacement project.

Renewal of Liability and Workers’ Compensation Insurance Programs for the Period October 1, 2024 through September 30, 2025

A resolution was presented at the Council meeting for adoption to accept Travelers Insurance Company’s proposal for renewal of liability insurance to protect the city’s financial resources and provide liability and workers’ compensation insurance.

City Manager Evaluation—Dams & Associates, Inc. Professional Services Agreement (Councilmembers Steffen and Rauschenberger)

A resolution was presented at the Council meeting for adoption of a contract with Dams & Associates, Inc. to assist the city council with the 2023 city manager evaluation and for preparing the 2024 evaluation.

Fox River Bridge Replacements Project Overview and Status Update

City consultants Benesch and TranSystems reported on the progress of the Kimball Street and Chicago Street bridge replacement projects, including evaluated alternatives, project schedules, construction concerns, anticipated costs and preferred design alternatives. A copy of the presentation is on file in the City Clerk’s office.

There was discussion regarding the condition of the bridges, the impact of the Fox Valley Trail and the intersection alignments. Also discussed were bridge closure time frames, and proposed detours.

Adjourn to City Council at 7:08 p.m.

Councilmember Dixon made a motion, seconded by Councilmember Martinez, to adjourn to the City Council meeting. Upon a roll call vote: Yeas: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Reconvene the Committee of the Whole Discussion at 8:18 p.m.

Councilmember Good made a motion, seconded by Councilmember Martinez, to reconvene the Committee of the Whole meeting. Upon a roll call vote: Yeas: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

DuPage Court Revitalization—Illinois Department of Commerce and Economic Opportunity (DCEO) Grant Acceptance Agreement

Councilmember Steffen made a motion, seconded by Councilmember Good, to execute a grant agreement with the Illinois Department of Commerce and Economic Opportunity (DCEO) for a net revenue of $1,000,000 for the DuPage Court Revitalization Project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

DuPage Court Revitalization—Bid 23-039, Change Order No. 1

Councilmember Rauschenberger made a motion, seconded by Councilmember Good, to approve Change Order No. 1 to Bear Construction Company to increase the DuPage Court Revitalization contract by $39,668 to compensate the contractor for remobilizing construction crews for the purpose of installing a steel arch and pylons, and for overages associated with unforeseen site circumstances. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Hawthorne Hill Nature Center Ten-Year Vegetation Management Plan – RFP 24-043

Councilmember Good made a motion, seconded by Councilmember Thoren, to award a contract to Davey Resource Group in the amount of $24,063 in year one and over a ten-year period in the total amount of $436,616 to restore and enhance the ecological habitat of Hawthorne Hill Nature Center. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

2021 International Fire Code—Adoption by Reference

Councilmember Good made a motion, seconded by Councilmember Martinez, to authorize the adoption by reference of the 2021 International Fire Code with local amendments to replace the code currently being enforced. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Bowes Creek Country Club Phase 4B Subdivision—Acceptance of Public Improvements

Councilmember Ortiz made a motion, seconded by Councilmember Steffen, to approve the acceptance of the public improvements for ownership and maintenance in the Bowes Creek Country Club Phase 4B Subdivision to fulfill the city’s obligation. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. 

Corrosion Control System Design and Construction—Engineering Services Agreement with Engineering Enterprises, Inc.; Amendment No. 1

Councilmember Powell made a motion, seconded by Councilmember Good, to approve Amendment No. 1 with Engineering Enterprises, Inc. in the amount of $106,692 to provide engineering services related to construction of corrosion control systems for the city’s two water treatment plants. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Deep Well 4A and Deep Well 5 Rehabilitation—Engineering Services Agreement with Engineering Enterprises, Inc.

Councilmember Steffen made a motion, seconded by Councilmember Good, to approve an agreement with Engineering Enterprises, Inc. in the amount of $76,196 to provide the city with engineering services to design and provide construction services related to a well rehabilitation project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Sewer Infrastructure Projects—Engineering Services Agreement with Trotter and Associates, Inc.; Amendment No. 3

Councilmember Good made a motion, seconded by Councilmember Martinez, to approve Amendment No. 3 with Trotter and Associates, Inc. in the amount of $130,300 to provide the city with engineering services to evaluate, design and provide construction services related to sewer system improvements. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Uninterrupted Power Supply (UPS) Replacement for Leo Nelson Riverside Water Treatment Plant—Agreement with Nationwide Power Solutions, Inc.

Councilmember Good made a motion, seconded by Councilmember Steffen, to award a contract to Nationwide Power Solutions, Inc., in the amount of $35,339 to enhance and maintain the network operations of the Leo Nelson Riverside Water Treatment Plant during power failures. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. 

Announcements from Council

Councilmember Thoren congratulated Symonds Madison on their 10 anniversary and thanked them for their service to the community. He also noted the grand opening of High Haven dispensary.

Councilmember Dixon thanked all who attended the Fall Family Fun & Wellness Festival that was held at Elgin Community College.

Announcements from Staff

Rick Kozal, City Manager, announced upcoming city events.

Adjournment

Councilmember Good made a motion, seconded by Councilmember Martinez, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

The meeting adjourned at 8:38 p.m.

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