North Cook News

City of Elgin Committee of the Whole met Sept. 25

Here is the agenda provided by the committee:

Call to Order

Roll Call

Approval of Minutes of Previous Meeting – September 11, 2024

Public Comments

Items on Both Agendas

A. Dundee Avenue Reconstruction Project—Joint Funding Agreement and Resolution for Improvement Under the Illinois Highway Code with the Illinois Department of Transportation (No Cost)

Objective: Establishing cost sharing levels and responsibilities between the state of Illinois and city of Elgin for the reconstruction of Dundee Avenue between Page Avenue and Enterprise Street.

B. Fox River Trail Underpass and Trail Improvements—Resolution Authorizing Submittal of a Grant Application for Illinois Transportation Enhancement Program (ITEP) Funds for the Kimball Street Bridge Project (No Cost)

Objective: Secure funding for up to 80 percent of eligible project costs for constructing a Kimball Street underpass for the Fox River Trail in conjunction with the Kimball Street bridge replacement project.

C. Renewal of Liability and Workers’ Compensation Insurance Programs for the Period October 1, 2024 through September 30, 2025 ($1,427,066)

Objective: Protect the city’s financial resources and provide liability and workers’ compensation insurance.

D. City Manager Evaluation—Dams & Associates, Inc. Professional Services Agreement (Councilmembers Steffen and Rauschenberger) ($6450.00; $300.00 Hourly)

Objective: Contract with Dams & Associates, Inc. to assist the city council with the 2023 city manager evaluation and for preparing the 2024 evaluation. 

Special Presentations and Reports

E. Fox River Bridge Replacements Project Overview and Status Update

City consultants Benesch and TranSystems will report on the progress of the Kimball Street and Chicago Street bridge replacement projects, including evaluated alternatives, project schedules, construction concerns, anticipated costs and preferred design alternatives.

Initiatives and Other Items

F. DuPage Court Revitalization—Illinois Department of Commerce and Economic Opportunity (DCEO) Grant Acceptance Agreement ($1,000,000 Net Revenue)

Objective: Obtain grant proceeds to offset city costs associated with the DuPage Court Revitalization Project.

G. DuPage Court Revitalization—Bid 23-039, Change Order No. 1 ($39,668)

Objective: Compensate contractor for remobilizing construction crew for the purpose of installing a steel arch and pylons for the DuPage Court Revitalization and for overages associated with unforeseen site circumstances.

H. Hawthorne Hill Nature Center Ten-Year Vegetation Management Plan – RFP 24-043 ($436,616; Year 1 Cost: $24,063)

Objective: Restore and enhance the ecological habitat of Hawthorne Hill Nature Center.

I. 2021 International Fire Code—Adoption by Reference (No Cost)

Objective: Adopt the 2021 International Fire Code with local amendments to replace the superseded 2015 version of that code currently being enforced by the city.

J. Bowes Creek Country Club Phase 4B Subdivision—Acceptance of Public Improvements ($37,738 Estimated Five-Year Maintenance Cost)

Objective: Fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents.

K. Corrosion Control System Design and Construction—Engineering Services Agreement with Engineering Enterprises, Inc.; Amendment No. 1 ($106,692)

Objective: Provide engineering services related to construction of corrosion control systems for the city’s two water treatment plants.

L. Deep Well 4A and Deep Well 5 Rehabilitation—Engineering Services Agreement with Engineering Enterprises, Inc. ($76,196)

Objective: Provide the city with engineering services to design and provide construction services related to a well rehabilitation project. 

M. Sewer Infrastructure Projects—Engineering Services Agreement with Trotter and Associates, Inc.; Amendment No. 3 ($130,300)

Objective: Provide the city with engineering services to evaluate, design and provide construction services related to sewer system improvements.

N. Uninterrupted Power Supply (UPS) Replacement for Leo Nelson Riverside Water Treatment Plant—Agreement with Nationwide Power Solutions, Inc. ($35,339)

Objective: Enhance and maintain the network operations of the Leo Nelson Riverside Water Treatment Plant during power failures.

Announcements from Council

Announcements from Staff

Adjournment

https://il-elgin4.civicplus.com/ArchiveCenter/ViewFile/Item/8998