North Cook News

City of Elgin Committee of the Whole met Aug. 14

Here is the agenda provided by the committee:

The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Absent: Councilmember Dixon.

Approval of Minutes

Councilmember Good made a motion, seconded by Councilmember Steffen, to approve the minutes of the July 24, 2024 regular meeting. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Abstain: Councilmember Thoren.

Public Comments

Fire Chief Robb Cagann provided an update regarding a leak of a fuel like substance in the Fox River near Highland Avenue Bridge.

School District U-46 Agreement for Continuation of School Resource Officers

A resolution was presented at the Council meeting for adoption and the approval of an agreement to continue school resource officers within School District U-46 to provide a police presence within schools to promote student and staff safety and security.

2023 Annual Consolidated Financial Report Presentation by Sikich, LLC

Sikich, LLC principal James Savio presented the city of Elgin’s 2023 Annual Consolidated Financial Report. He provided a high-level overview and noted the unmodified auditor opinion.

Open Space Lands Acquisition and Development (OSLAD) Grant for the Rehabilitation of Wing Park Including the Development of a New Master Plan and Inclusive Playground— Resolution Authorizing Filing of Application

Councilmember Powell made a motion, seconded by Councilmember Steffen, to authorize the filing of an application for an Open Space Lands Acquisition and Development (OSLAD) grant for the rehabilitation of Wing Park including the development of a new master plan and inclusive playground. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Columbine Homeowners’ Association Request to Convey to City Fee Simple Title of Two Detention Basins in the Columbine Subdivision

Councilmember Powell made a motion, seconded by Councilmember Good, to approve the request of the Columbine Homeowners’ Association to provide for the conveyance of two detention basins located in the Columbine Subdivision from the Columbine Homeowners’ Association to the city of Elgin. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Public Improvements and Easement Acceptance for 2570 Millennium Drive

Councilmember Steffen made a motion, seconded by Councilmember Good, to accept public improvements for 2570 Millennium Drive in an estimated five-year maintenance cost of $1,803 to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Parkway Improvements Acceptance within Chicago White Metal Subdivision

Councilmember Thoren made a motion, seconded by Councilmember Martinez, to accept public improvements within Chicago White Metal Subdivision in an estimated five-year maintenance cost of $20,097 to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Public Improvements Acceptance for High Street Tollgate (1100-1120 Tollgate Road)

Councilmember Good made a motion, seconded by Councilmember Martinez, to accept public improvements for High Street Tollgate (1100-1120 Tollgate Road) in an estimated five-year maintenance cost of $12,335 to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Public Improvements Acceptance for Tollgate Road

Councilmember Good made a motion, seconded by Councilmember Martinez, to accept public improvements for Tollgate Road in an estimated five-year maintenance cost of $3,108 to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

2023 Lead Service Line Replacement Program—Change Order No. 2 for Bid 23-013, Contract C

Councilmember Martinez made a motion, seconded by Councilmember Powell, to authorize the 2023 Lead Service Line Replacement Program Change Order No. 2 for Bid 23-013, Contract C in the amount of -$148,666 to improve the water distribution system by replacing lead water service lines. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

2023 Lead Service Line Replacement Program—Change Order No. 3 for Bid 23-001, Contract A

Councilmember Steffen made a motion, seconded by Councilmember Thoren, to authorize the authorize 2023 Lead Service Line Replacement Program Change Order No. 3 for Bid 23-001 Contract A in the amount of -$79,018 to improve the water distribution system by replacing lead water service lines. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

School Crossing Guards Agreement with Andy Frain Services

Councilmember Good made a motion, seconded by Councilmember Martinez, to approve an agreement with Andy Frain Services in the amount of $160,741 to continue providing school crossing guards at eleven elementary school locations in the city. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Announcements from Council

Councilmember Ortiz reminded all that school has started and to be careful while driving and he also welcomed the new security officer Kevin Vasquez.

Councilmember Steffen invited the community to the participate in the Kiwanis BBQ being held on August 16, 2024, from 4:00 p.m. – 7:00 p.m. in the Russo Equipment parking lot on Randall Road.

Councilmember Martinez thanked all those involved in making the End of Summer Bash a successful event.

Councilmember Thoren thanked all for a successful National Night Out. He also announced the Elgin Road Race Car Show being held on Sunday August 18, 2024 at 1950 W. Larkin Avenue.

Announcements from Staff

Rick Kozal, City Manager, announced upcoming city events.

Adjourn to City Council at 6:52 p.m.

Councilmember Good made a motion, seconded by Councilmember Martinez, to adjourn to the City Council meeting. Upon a roll call vote: Yeas: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Reconvene the Committee of the Whole Discussion at 7:40 p.m.

Councilmember Good made a motion, seconded by Councilmember Steffen, to reconvene the Committee of the Whole meeting. Upon a roll call vote: Yeas: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

Waste, Recycling and Organics Collection Services—Request for Proposals Update

Jennifer Phillips, Neighborhood Services Director, and Aaron Neal, Public Works Director, presented an overview on the request for proposals process for the waste, recycling and organics collection services contract. They reviewed the current model, the citizen survey results, the process used to draft the RFP and the selection process. A copy of the presentation is on file in the City Clerk’s office. Staff sought a consensus from the city council to begin finalizing an agreement on the scope of services with the preferred vendor.

Each of the final two vendors, Waste Management and Lakeshore Recycling Systems provided a statement regarding their services and why they were the best fit for the city. Staff outlined the recommendation for Lakeshore Recycling System (LRS) based on several factors including citizen survey feedback on desired services such as organics, no yard waste stickers and the price.

There was discussion regarding Lakeshore Recycling System (LRS) trucks, their age and the type of fuel used. There were questions regarding changes to pick up routes, the location of the waste transfer station and potential impact on the timing of pickups. Other topics discussed included organics totes, large item stickers, how long a potential transition would take and education plans.

The matter would be considered for a vote at a future meeting.

Adjournment

Councilmember Steffen made a motion, seconded by Councilmember Good, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, and Mayor Kaptain. Nays: None.

The meeting adjourned at 9:47 p.m.

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