North Cook News

City of Elgin Committee of the Whole met June 12

Here are the minutes provided by the committee:

The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m.

in the Council Chambers. Present: Councilmembers Dixon (6:25 p.m.), Good, Martinez, Ortiz, Powell (6:18 p.m.), Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Absent: None.

Approval of Minutes

Councilmember Good made a motion, seconded by Councilmember Martinez, to approve the minutes of the May 22, 2024 regular meeting. Upon a roll call vote: Yeas: Councilmembers Good, Martinez, Ortiz, Steffen, Thoren, and Mayor Kaptain. Nays: None. Councilmember Rauschenberger abstained.

Public Comments

Pat Segel commented on a roundabout in her area and asked for the city’s assistance to make the area safer to navigate.

Grace Richards commented on the proposal for a garbage corral on Riverside Drive.

Steven Justice commented on the addition of a fence for a car wash proposal near Grand Avenue.

Kane County Coalition for the Management of the EPA Climate Pollution Reduction

Grant Award—Memorandum of Agreement

A resolution was presented at the Council meeting for adoption by the City Council to authorize Kane County to administer the United States Environmental Protection Agency Climate Pollution Reduction Grant on behalf of Elgin and other coalition counties and municipalities.

Professional Services Agreement with Legat Architects for Design and Architectural Services

There was discussion regarding the cost of project, how it would be paid for, as well as what long-term solutions were being considered.

Councilmember Good made a motion, seconded by Councilmember Martinez, to approve an agreement with Legat Architects in the amount of $33,800 for architectural services for the design and construction of a shared-use solid-waste and recycling enclosure in downtown. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: Councilmember Martinez.

Adjourn to City Council

Councilmember Good made a motion, seconded by Councilmember Martinez, to adjourn to the City Council meeting. Upon a roll call vote: Yeas: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Reconvene

Councilmember Good made a motion, seconded by Councilmember Steffen, to reconvene the Committee of the Whole meeting. Upon a roll call vote: Yeas: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays:

None.

2023 Lead Service Line Replacement Program— Contract B; Change Order No. 1 for Bid 23-012

Councilmember Powell made a motion, seconded by Councilmember Steffen, to award the Change Order No. 1 for the Bid 23-012, 2023 Lead Service Line Replacement Program—Contract B, to Five Star Energy Services to document a reduction in the construction bid in the amount of $1,280,544.78. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

2023 Lead Service Line Replacement Program—Contract D; Change Order No. 2 for Bid 23-014

Councilmember Powell made a motion, seconded by Councilmember Martinez, to award Change Order No. 2 for Bid 23-014, 2023 Lead Service Line Replacement Program—Contract D, to Ray’s Electrical Service, LLC/Tom’s Plumbing Inc. (joint venture) to document a reduction in the construction bid in the amount of $320,341.04. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain.

Nays: None. 

Engineering Services Agreement with Donohue & Associates, Inc. for Electrical Engineering Services—Amendment No. 3

Councilmember Martinez made a motion, seconded by Councilmember Good, to approve Amendment No. 3 to the agreement with Donohue & Associates, Inc. in the amount of $500,000 to provide the city with engineering services to evaluate, design and provide construction services related to electrical improvements at the Leo Nelson Riverside and Airlite Water Treatment Plants. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

U.S. Army Corps of Engineers Fox River Connectivity and Habitat Study Consultation Agreement—Amendment No. 1 to Agreement with Engineering Enterprises, Inc. Councilmember Steffen made a motion, seconded by Councilmember Thoren, to approve Amendment Agreement No. 1 with Engineering Enterprises, Inc., in the amount of $119,018 to provide supplemental engineering services to predict Fox River water levels using two dimensional numerical hydraulic modeling of the Kimball Street dam removal and the impacts on the City of Elgin Fox River water intake. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain.

Nays: None.

Fremont-Willard Resurfacing Project—Resolution for Improvement Under the Illinois Highway Code, Section Number 24-00205-00-RS

Councilmember Martinez made a motion, seconded by Councilmember Good, to approve moving forward with the motor fuel tax resolution in the amount of $2,370,000 to provide funding for both the construction of the 2024 Fremont-Willard Resurfacing Project, Section Number 24-00205-00-RS, and for the construction engineering services to be provided in relation to the project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Fremont-Willard Resurfacing Project—Construction Engineering Services Agreement with Fehr Graham and Associates, LLC

Councilmember Martinez made a motion, seconded by Councilmember Steffen, to enter into an agreement with Fehr Graham and Associates, LLC, in an amount of $157,818 to provide field inspection, design interpretation, contract administration including all required Motor Fuel Tax documentation, and general coordination and control of the day-to-day construction activities for the resurfacing of various residential streets for the 2024 Fremont-Willard Resurfacing Project.

Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. 

Woodbridge Resurfacing Project—Resolution for Improvement Under the Illinois Highway Code, Section Number 24-00204-00-RS

Councilmember Martinez made a motion, seconded by Councilmember Steffen, to approve moving forward with the motor fuel tax resolution in the amount of $2,198,069 to provide funding for both the construction of the 2024 Woodbridge Resurfacing Project, Section Number 24-00204-00-RS, and for the construction engineering services to be provided in relation to the project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Woodbridge Resurfacing Project—Construction Engineering Services Agreement with Engineering Enterprises, Inc.

Councilmember Martinez made a motion, seconded by Councilmember Good, to enter into an agreement with Engineering Enterprises, Inc. for the amount of $148,069 to provide field inspection, design interpretation, contract administration including all required Motor Fuel Tax documentation, and general coordination and control of the day-to-day construction activities for the resurfacing of various residential streets for the 2024 Woodbridge Resurfacing Project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Announcements from Council

Mayor Kaptain complimented all those that organized the events held over the weekend including the Memorial Day Event, Fox Trot, and Pride Parade.

Councilmember Thoren commented on the events celebrating the Gail Borden Public Library’s 150th birthday.

Announcements from Staff

Greg Hulke, Superintendent of Parks and Facilities, introduced a new resident at Lord’s Park Zoo, a bison named Buffy. 

Adjournment

Councilmember Martinez made a motion, seconded by Councilmember Good, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

The meeting adjourned at 8:11 p.m.

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