North Cook News

City of Elgin Committee of the Whole met April 24

Here are the minutes provided by the committee:

The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Good, Martinez, Ortiz, Powell (6:08 p.m.), Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Absent: None.

Councilmember Thoren made a motion, seconded by Councilmember Steffen, to permit Councilmember Ortiz to participate electronically at this meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor

Kaptain. Nays: None.

Approval of Minutes

Councilmember Good made a motion, seconded by Councilmember Steffen, to approve the minutes of the April 10, 2024 regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays:

None.

Public Comments

None.

Site Remediation Program Services for the City-Owned Property at 96-122 South Grove Avenue

A resolution was presented at the Council meeting for adoption by the City Council for environmental services under the Illinois Site Remediation Program for the city-owned property at 96-122 South Grove Avenue to advance the site toward attainment of a no further remediation letter.

Elgin Public Museum Purchase of Service Agreement

Sherry Blazier presented a review of 2023 and a preview of 2024 programing at the museum.

She noted the various fundraisers and the recognized the different volunteers.

Councilmember Good made a motion, seconded by Councilmember Dixon, to approve an agreement with the Elgin Public Museum in the amount of $75,000 to provide services to maintain public property, exhibits and to deliver educational programming to the community regarding natural history and anthropology. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain.

Nays: None.

Custom Replica Artwork Purchase Agreement with ACME Design, Inc.

Councilmember Dixon made a motion, seconded by Councilmember Powell, to work collaboratively with Acme Design, Inc. for an amount of $26,700 to build a replica of the “Angel of Independence” and a large-scale “MX” for use at La Fiesta de Elgin in September 2024 and beyond. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Service Agreement with Center Stage Dance Academy, LLC

Councilmember Steffen made a motion, seconded by Councilmember Martinez, to approve an agreement with Center Stage Dance Academy, Inc. not to exceed $75,000 to provide dance instruction at The Edward Schock Centre. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays:

None.

Jurisdictional Boundary Agreement with the Village of Gilberts

Councilmember Rauschenberger made a motion, seconded by Councilmember Good, to enter into a twenty-year intergovernmental agreement with the village of Gilberts governing its boundaries with Elgin to promote intergovernmental cooperation. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and

Mayor Kaptain. Nays: None.

Public Parkway Improvements Acceptance within the Tall Oaks Unit 4 Subdivision

Councilmember Good made a motion, seconded by Councilmember Martinez, to approve the acceptance of previously excluded public parkway improvements for ownership and maintenance in the Tall Oaks Unit 4 Subdivision parkway to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. 

Public Improvements Acceptance within the Tall Oaks Unit 5 Subdivision

Councilmember Rauschenberger made a motion, seconded by Councilmember Powell, to approve the acceptance of the public improvements for ownership and maintenance in the Tall Oaks Unit 5 Subdivision to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Engineering Services Agreement with Engineering Enterprises, Inc. (EEI) for the Lead Service Line Replacement (LSLR) Program Year 3 Improvements— Amendment Agreement No. 2

Councilmember Good made a motion, seconded by Councilmember Martinez, to award Amendment No. 2 to the agreement with Engineering Enterprises, Inc., in the amount of $1,849,067 for construction engineering services for Year 3 of the LSLR program. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

2023 Lead Service Line Replacement Program, Contract A—Change Order No. 2 for Bid 23-001

Councilmember Good made a motion, seconded by Councilmember Steffen, to award the Change Order No. 2 for the Bid 23-001 Contract A to Joel Kennedy Constructing Corporation in the amount of $925,000 to improve the water distribution system by replacing lead water service lines. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

2023 Lead Service Line Replacement Program, Contract C— Change Order No. 1 for Bid 23-013

Councilmember Powell made a motion, seconded by Councilmember Steffen, to award the Change Order No. 1 for Bid 23-013, 2023 Contract C to IHC Construction Companies, LLC in the amount of $650,000 to improve the water distribution system by replacing lead water service lines. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None. 

Comprehensive Water and Sewer Master Plan Engineering Services Agreement with Engineering Enterprises, Inc.— Amendment Agreement No. 2

Councilmember Powell made a motion, seconded by Councilmember Good, to approve Amendment Agreement No. 2 with Engineering Enterprises, Inc., in the amount $160,932 to provide engineering services to perform a detailed review of the potential relocation of the Riverside Water Treatment Plant’s Fox River Intake to the Slade Avenue storage and pump station property and to complete an analysis of anticipated adjustments to city water and sewer rates necessary to generate sufficient revenue to fund the proposed implementation. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Baffle Wall Replacement— Change Order No. 1 for Bid 23-046 ($476,051)

Councilmember Steffen made a motion, seconded by Councilmember Martinez, to award Change Order No. 1 for Bid 23-046 to DN Tanks, LLC in the amount of $476,051 to replace aging baffle walls to ensure optimal water treatment. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Announcements from Council

Mayor Kaptain noted a letter of appreciation to various staff members reaching 10 plus years of service with the city.

He also congratulated Olivia Wenshutonis on placing 1st in the Region 5 U.S. Gymnastics Championships.

Announcements from Staff

Rick Kozal, City Manager, announced upcoming city events.

Adjournment

Councilmember Martinez made a motion, seconded by Councilmember Good, to adjourn the

meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Martinez, Ortiz, Powell, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

The meeting adjourned at 6:55 p.m.

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