North Cook News

Village of Northbrook Board of Trustees met April 9

Here is the agenda provided by the board:

Village Board of Trustees Agenda 

1. ROLL CALL 

2. PLEDGE OF ALLEGIANCE 

3. SWEARING IN OF FIRE LIEUTENANT BRIAN COLLAZO 

4. MINUTES APPROVAL 

A. March 12, 2024 Regular Board Meeting Minutes for Approval 

5. PUBLIC HEARING 

A. Public Hearing on the Fiscal Year 2025 Annual Budget 

The Village's FY25 fiscal year begins May 1, 2024 and runs through April 30, 2025. A public hearing is required in advance of adoption of the budget. 

B. An Ordinance Adopting the Municipal Budget of the Village of Northbrook, County of Cook, State of Illinois for the Fiscal Year Beginning May 1, 2024 and Ending April 30, 2025 

The FY25 Budget Ordinance as recommended for approval is substantially consistent with the draft budget presented to the Administration and Finance Committee of the Village Board on March 12, 2024, where the Committee unanimously voted bring forward the Budget as proposed to the Village Board for approval. 

C. An Ordinance Adopting the Budget of the Northbrook Public Library, County of Cook, State of Illinois for the Fiscal Year Beginning May 1, 2024 and Ending April 30, 2025 

The Northbrook Public Library is a legally independent taxing district with its own Board of Directors, established and operated pursuant to the Illinois Local Library Act 75 ILCS 5/1 et seq. Pursuant to the above referenced Library statute, in addition to the Library Board of Directors, as a component unit of the Village, the Village Board is also required to approve the Library's budget. 

6. PUBLIC COMMENT TIME 

This agenda item is reserved for members of the public who desire to address the Village Board on a topic that is within purview and jurisdiction of the Village Board, but that is not listed in another location on the agenda. If you would like to speak about a matter that is listed on the agenda, we ask that you wait until that agenda item is called, and we will give you an opportunity to speak then. If your matter is on the “Consent Agenda”, please let us know if you would like us to remove that matter so that you can speak about it. 

Anyone desiring to speak should fill out a written speaker form (located in the back of the Board Room) and submit it to the Village Clerk. “Public Comment Time” is not a forum for open dialogue or engagement with members of the Village Board. Rather, it is intended as an opportunity for you to make comments to the Village Board. While the Village Board will not immediately respond to public comments at this meeting, or engage in a back and forth discussion during the meeting, please be assured that the Board is actively listening to all comments, thoughts, and suggestions. 

All speakers will be limited to a total of three minutes. We request that everyone be respectful, civil, and non-repetitive; and we ask that members of the audience refrain from applauding or making any other comments during or after any speaker. Thank you for your understanding and taking the time to contribute to the success of our community. 

7. MANAGER'S REPORT 

8. WARRANT LIST 

A. Review and Approval of Escrow Deposit/Performance Bond Refund List Dated March 14, 2024 

B. Review and Approval of Payments to be Made for March 1, 2024 - March 15, 2024 

C. Review and Approval of Payments to be Made for March 16, 2024 - March 31, 2024 

D. Review and Approval of Escrow Deposit/Performance Bond Refund List Dated March 30, 2024 

9. PRESIDENT'S REPORT 

Community Moment 

A. A Proclamation Recognizing April 14 - 20, 2024 as Public Safety Telecommunicators Week 

B. A Proclamation Recognizing April 19, 2024 as Education and Sharing Day 

C. A Proclamation Recognizing April 22, 2024 as Earth Day 

D. A Proclamation Recognizing April 26, 2024 as Arbor Day 

E. A Proclamation Recognizing April 26, 2024 as Arbor Day in the Village of Northbrook 

F. A Proclamation Recognizing April 28 - May 4, 2024 as Small Business Week 

G. A Proclamation Recognizing May as Asian American and Pacific Islander Heritage Month 

H. A Proclamation Recognizing May as Bike Month 

I. A Proclamation Recognizing May as Mental Health Awareness Month 

J. A Proclamation Recognizing May as Older Americans Month 

K. A Proclamation Recognizing May as Physical Fitness and Sports Month 

L. A Proclamation Recognizing May as Slow Mow May 

M. A Proclamation Recognizing May 5 - 11, 2024 as Drinking Water Week 

N. Consideration of Approval Documents related to the sale of Village Owned Property at 2002 Walters 

Approval of the following actions are recommended to approval the sale of 2002 Walters to the Northbrook Chamber of Commerce and Industry with conditions: 

i. A Resolution Approving a Mutual Termination of Lease Agreement between the Village of Northbrook and Northbrook Civic Foundation 

ii. An Ordinance Approving a Real Estate Purchase and Sale Agreement with Northbrook Chamber of Commerce & Industry for 2002 Walters Avenue 

O. An Ordinance Approving a Third Amendment to the Real Estate Purchase and Sale Agreement 

An Ordinance has been prepared to approve a Third Amendment to the Real Estate Purchase and Sale Agreement for Village owned property commonly known as 1657 Shermer Road and comprised of approximately 10.3 acres and extend the closing date. 

10. CONSENT AGENDA 

The matters listed for consideration on the Consent Agenda are matters that appear to have the unanimous support of the Board of Trustees. The Village President will review, designate the resolution or ordinance number for passage and then inquire if any member of the Board or member of the public objects to any item on the Consent Agenda. If any objections are raised, the matter will be removed from the Consent Agenda and relocated to a location on this agenda for consideration during the appropriate Board Committee report. If no objection is voiced, the Village President will request a motion and second for passage of all items listed. The resultant roll call vote on the Consent Agenda will be applicable to each individual agenda item. 

A. A Motion to Correct the Record Approving an Extension to the Deadline for Business License Renewals from January 1 to June 30, 2024 

On March 12, 2024, staff presented a motion seeking a second extension of the annual business license renewal deadline to June 30, 2024. The agenda item background correctly noted the June 30 extension, however the agenda title listed an incorrect date. Therefore, this action is to correct the record. Late fees would not go into effect until July 31, 2024. The additional time will allow for Village Board consider amendments to the Municipal Code to streamline the license categories and subsequent communication with business. 

B. A Resolution Appropriating Motor Fuel Tax (MFT) Funds for the Fiscal Year 2024/25 Asphalt Street Rehabilitation Program 

The State of Illinois collects a tax on the sale of gasoline and diesel and distributes it using a set formula to municipalities, townships, and counties for local road and transportation projects. 

C. A Resolution Appropriating Rebuild Illinois Funds for the FY 2024/2025 Asphalt Rehabilitation Program 

The Village received $2,186,033.52 in Rebuild Illinois (RBI) funds. The Illinois Department of Transportation (IDOT), the State agency that administers the use of RBI funds, requires each agency receiving these funds to pass a standard Resolution (BLR Form 09110) to appropriate the necessary funding for expenditure of the allocated RBI funds. 

D. A Resolution Approving an Intergovernmental Agreement with Cook County for Improvements along Landwehr Road 

An Intergovernmental Agreement (IGA) between the Village and Cook County is proposed for reimbursement to the Village for miscellaneous sidewalk and drainage improvements on Landwehr Road in conjunction with the County's planned rehabilitation of the road in late calendar year 2024/early calendar year 2025. 

E. A Resolution Authorizing the Renewal of a Contract for Maintenance of Traffic Signals with Meade Electric Company, Inc. of Willowbrook, Illinois 

This is the third and final renewal of this agreement for traffic signal maintenance which was competitively bid in 2020. Primary services under this contract include traffic signal maintenance at 14 signalized intersections, pole replacements due to vehicle accidents, and inspection of 57 Emergency Vehicle Pre-emption devices throughout the Village. 

F. A Resolution Authorizing the Renewal of a Contract for Parkway Tree Trimming Services with Advanced Tree Care, Inc. of Lincolnshire, Illinois. 

This is the fourth and final renewal of a contract for parkway tree trimming services which was competitively bid in 2020. The Village trims approximately 2,000 of 15,000+ parkway trees annually. 

G. A Resolution Authorizing a Renewal of an Agreement for Parkway Tree and Stump Removal Services from Advanced Tree Care, Inc. of Lincolnshire, Illinois 

This is the first renewal of an agreement competitively bid in 2023 and provides for parkway tree and stump removal services when a tree is found to be dead or dying on Village owned property. 

H. A Resolution Authorizing a Renewal of an Agreement for Roof Maintenance Services with C.I.C. Corporation of Wauconda, Illinois 

This is the first renewal of an agreement that was competitively bid in 2023 to provide contractual assistance to Public Works relative to the maintenance and occasional repair of leaks or minor deficiencies at any Village-owned buildings. 

I. A Resolution Authorizing a Renewal of an Agreement for the Purchase of Uniforms for the Northbrook Public Works Department from SDS Holdings, Inc. D/B/A Cutler Workwear of Mundelein, Illinois 

This is the second one-year renewal of an agreement for the the purchase of work wear and boots for Public Works employees. 

J. A Resolution Authorizing the Execution of an Agreement with Stantec Consulting Services, Inc. of Springfield, Illinois for Water Distribution System Modeling Services. 

The Village utilizes a consultant to maintain and update a computerized model of the water distribution system which allows the Village to review various improvements and how they may impact the water system including system pressures and fire flows. 

K. A Resolution Authorizing the Purchase of Liquid Aluminum Sulfate for the Water Treatment Plant from USALCO, LLC of Baltimore, Maryland 

The Village is responsible for meeting stringent water quality standards for drinking water and conducts a water treatment process which includes liquid aluminum sulfate procured on a liquid ton basis. 

L. A Resolution Authorizing a Renewal of an Agreement for Plumbing Services with Drain & Plumbing Services, Inc. of Northbrook, Illinois. 

This is the first renewal of an agreement that was competitively bid in 2023 plumbing services as needed in the 13 public buildings maintained by Public Works and have fire suppression systems or irrigation systems that require a backflow prevention device and annual testing by a certified plumber. 

M. A Resolution Authorizing a Renewal of an Agreement for Parking Meter Maintenance with Total Parking Solutions of Downers Grove, Illinois. 

This is the second renewal of a one-year agreement for parking meter maintenance of eight automated Cale parking machines to collect daily parking fees in the Village commuter parking lots. 

N. A Resolution Approving the Purchase of an Upgrade to the Existing Village Facility Camera System from Griffon Systems, Inc. 

The Village is in need of professional services to update the existing Village facilities' camera system, including the migration of video storage to a secure cloud solution. 

O. A Resolution Approving the Purchase of an Annual Subscription Renewal and Managed Services for Cybersecurity Systems from Carahsoft 

This Resolution approves the purchase of an annual subscription renewal and managed services for cybersecurity systems in use at the Village. 

P. A Resolution Approving a Master Customer Agreement and a Five-Year Maintenance Contract with Motorola Solutions, Inc, for the Police Department Computer-Aided Dispatch System 

This Resolution is approving a Master Customer Agreement and a five-year support and maintenance agreement for Police Department software. 

Q. A Resolution Approving the Purchase of an Annual Maintenance Contract for Virtual Server Software from Insight Public Sector 

This action will extend for one year the current annual maintenance contract which expires in April 2024. 

R. A Resolution Authorizing an Agreement with Stanley Consultants, Inc. of Chicago, Illinois for the Phase 2 Design and Bidding Assistance for the SCADA System at the Water Treatment Plant 

This contract is for Phase 2 professional services for the design and bidding of Supervisory Control and Data Acquisition (SCADA) System at the Water Treatment Plant. 

S. A Resolution Approving Task Order No. 20 with Sentinel Technologies to Upgrade the Village's Wireless Network 

This Resolution approves Task Order No. 20 under the Master Service Agreement with Sentinel Technologies to upgrade the Village’s wireless computer network. 

T. A Resolution Approving a Contract Extension with W.S. Darley International Sales Corporation of Itasca, IL, for Fire Department Turnout Gear 

This action is to approve a contract extension through December 31, 2024 with the current vendor for firefighter turnout gear. 

U. A Resolution Authorizing the Execution of a General Release and Settlement Agreement in Case No. 23-cv-04583 

The Illinois Risk Management Association (IRMA), the Village’s risk management/insurance pool, recommends approval of a general release and settlement agreement. 

V. Consideration of Approval Documents to grant zoning relief to Quay Corporation Inc., 3075-3085 Commercial Avenue, Plan Commission Docket No. PCD-24-02 

The Plan Commission recommends approval of the following ordinances related to the dairy processing facility in I-1 District: 

i. An Ordinance Amending the Northbrook Zoning Code To Allow The Manufacturing of Dairy Products in I-1 Restricted Industrial District 

ii. An Ordinance Granting Approval of a Special Permit for a Dairy Processing Facility and Parking Variation.

W. A Resolution Approving a Final Plat of Subdivision Minor Subdivision - Lot Line Adjustment (89 - 91 Lee Road - Docket No. PCD-23-12) 

As recommended by the Plan Commission, this action will approve a lot line adjustment for a minor subdivision. 

X. A Resolution Authorizing An Agreement for Temporary Staffing Services with GovTemps USA, LLC. of Northbrook, Illinois 

Due to a various staffing vacancies within the Public Works Department, temporary onsite professional staffing services are being sought through GovTemps USA, LLC. of Northbrook, Illinois through May 24, 2024. 

Y. A Resolution Authorizing Certain Village Officers and Employees to Execute Approved Contracts with the State of Illinois and Directing the Village Clerk to Complete and Execute a Certificate of Authority for State Contracts 

The Village of Northbrook has participated in the joint purchase of rock salt with the State of Illinois for a number of years. The State of Illinois is now requiring communities to designate individuals who are authorized to enroll the Village in the State's joint purchase process. 

Z. Motion to approve the December 20, 2023, January 9, 2024, February 13, 2024 and February 27, 2024 Closed Session Minutes

11. ADMINISTRATION AND FINANCE 

A. March 12, 2024 Meeting Minutes for Approval 

B. A Resolution Approving the Designation of a Special Vehicle Sticker and Design for FY25 

Each year, the Village considers designating a Special Vehicle Sticker for residents to optionally purchase with a minimum donation of $20 to a local organization. 

C. An Ordinance Adopting and Authorizing Updates to the Village of Northbrook Annual Fee Ordinance 

The Village utilizes a single schedule for all fees and charges called the Annual Fee Ordinance (AFO). The AFO is presented annually in advance of the new fiscal year and may be amended from time to time as required. 

D. A Resolution Approving a Contract with BS&A Software for an Enterprise Resource Planning System Migration to the Cloud 

This Resolution approves a contract with BS&A Software to migrate the Village’s on-premise Enterprise Resource Planning system to BS&A’s secure Cloud service.

12. PLANNING AND ECONOMIC DEVELOPMENT 

13. COMMUNITY AND SUSTAINABILITY 

14. PUBLIC WORKS AND FACILITIES 

A. A Status Report on the Automated Meter Project 

This is an update on the current audit of Water Meters related to the Automated Meter Project. 

B. An Ordinance Amending the Annual Fee Ordinance to Alter Parking Restrictions on Greenview Road 

This item is continued from the February 27, 2024 Village Board meeting and is in response to a request from a resident on Greenview Road. The request is supported by signatures from at least 50% (twenty five of the forty nine) of the potentially impacted property owners living on the block, the current parking prohibition on both the east and west side of Greenview Road has been reviewed and reduced parking restriction changes are presented for consideration.

15. PUBLIC SAFETY 

16. COMMUNICATIONS AND OUTREACH 

17. REMARKS FOR THE GOOD OF THE ORDER 

18. CLOSED SESSION 

19. ADJOURN

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