North Cook News

City of Elgin Committee of the Whole met Feb. 14.

Here is the agenda provided by the committee:

The regular Committee of the Whole meeting was called to order by Mayor Kaptain at 6:00 p.m. in the Council Chambers. Present: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Absent: Councilmembers Martinez and Powell.

Approval of Minutes

Councilmember Good made a motion, seconded by Councilmember Steffen, to approve the minutes of the January 24, 2024, regular meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Public Comments

None.

Sports Complex Expansion Update Presentation

The city’s consultant for the Sports Complex expansion, Smithgroup, Inc., provided an overview on the work performed to date including information on unforeseen conditions encountered during the planned expansion. Paul Wiese, Smithgroup representative, previewed the base bid and bid alternates for the next phase of improvements commencing in 2024. A copy of the presentation is on file in the city clerk’s office.

There was a consensus to move forward with three athletic fields for this phase of the project. Also discussed, were the next steps of the bidding process for the project, and the proposed synthetic turf.

Amendment Agreement No. 4 to Agreement with SmithGroup, Inc. for the Proposed Improvements for the Elgin Sports Complex, RFP 22-025

Councilmember Thoren made a motion, seconded by Councilmember Steffen, to approve the Amendment Agreement No. 4 with SmithGroup, Inc. in the amount of $297,500 to continue moving forward with proposed improvements for the Elgin Sports Complex. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Steffen, Thoren, and Mayor Kaptain. Nays: Councilmember Rauschenberger.

Athletic Facility Improvement Funding

Councilmember Steffen made a motion, seconded by Councilmember Thoren, to approve the 2024 Athletic Facility Improvement Funding as recommended by the Parks and Recreation Advisory Board in the amount of $150,000 to provide financial assistance to Elgin-based sports organizations for making capital improvements to city-owned property. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Design Engineering Services Amendment Agreement No. 1 with Engineering Enterprises, Inc. for the 2024 Woodbridge Resurfacing Project

Councilmember Good made a motion, seconded by Councilmember Steffen, to enter into an amendment agreement with Engineering Enterprises, Inc. for an amount not to exceed $39,976 to analyze, design and prepare construction documents for the resurfacing of various collector and residential streets for the 2024 neighborhood street and 2024 collector street resurfacing programs. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Design Engineering Services Agreement with Hampton, Lenzini and Renwick, Inc. for the Lillian Street—South Street—Walnut Avenue Federal Aid-Funded Resurfacing Project

Councilmember Ortiz made a motion, seconded by Councilmember Dixon, to enter into an agreement with Hampton, Lenzini and Renwick, Inc. for an amount not to exceed $132,494 to perform all design work necessary for the proper preparation of plans and bid documents for construction for the Lillian Street—South Street—Walnut Avenue project in accordance with Illinois Department of Transportation requirements for federal Surface Transportation Program funding. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

NICOR Gas Main Relocation Easement Agreement IDOT for Route 31 and U.S. Route 20 Intersection Improvements

Councilmember Dixon made a motion, seconded by Councilmember Rauschenberger, to approve the easement agreement between the city and NICOR Gas along Illinois Route 31 at U.S. Route 20 to facilitate the abandonment and installation of gas mains to avoid conflicts with proposed improvements to the Illinois Route 31 and U.S. Route 20 improvements being performed by the Illinois Department Transportation. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Adjourn to City Council

Councilmember Dixon made a motion, seconded by Councilmember Good, to adjourn the City Council meeting. Upon a roll call vote: Yeas: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Reconvene

Councilmember Good made a motion, seconded by Councilmember Ortiz, to reconvene the Committee of the Whole meeting. Upon a roll call vote: Yeas: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Public Improvements and Easement Acceptance for 2030 N. Randall Road

Councilmember Good made a motion, seconded by Councilmember Steffen, to approve the acceptance of the public improvements and related easement for ownership and maintenance within the site located at 2030 N. Randall Road to fulfill the city’s obligation to maintain reliable infrastructure for serving businesses and residents. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Engineering Service Agreements for the Review of Engineering Submittals

Councilmember Steffen made a motion, seconded by Councilmember Ortiz, to authorize staff to enter into agreements with engineering consultant firms to provide engineering review services for the city to assist in the review of civil engineering site and subdivision plans for conformance with the Elgin Municipal Code and the Kane County Stormwater Management Ordinance. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Cultural Arts Commission 2024 Grant Award Recommendations

Councilmember Dixon made a motion, seconded by Councilmember Good, to approve funding in the amount of $64,444 to distribute grants to local organizations to support arts programming in the community. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Agreement with Mad Bombers Fireworks Production for the 2024 Fourth of July Fireworks

Councilmember Rauschenberger made a motion, seconded by Councilmember Good, to award an agreement with Mad Bombers Fireworks Productions for an amount not to exceed $48,000 to provide the annual Fourth of July fireworks display for Elgin residents and visitors. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Agreement with Slack for Business Messaging System

Councilmember Good made a motion, seconded by Councilmember Ortiz, to approve an agreement with Slack in the amount of $200,197 to enhance internal communication, collaboration, and record retention through the implementation of Slack, a business messaging platform. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Contract with Jennifer L. Bergmann & Associates, Inc. (The HR Group) for 2024 Compensation

Councilmember Ortiz made a motion, seconded by Councilmember Good, to award a contract to Jennifer L. Bergmann & Associates, Inc. (The HR Group) for an amount not to exceed $75,900 for the development of a comprehensive classification and compensation plan for full-time non union employees that provides internal equity and is competitive in the marketplace to attract and retain qualified employees. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Contract with Ecker Center for Behavioral Health for Crisis Intervention Counselor Services

Councilmember Thoren made a motion, seconded by Councilmember Good, to award a three year contract to Ecker Center for Behavioral Health in the amount of $493,029 for one full-time and three part-time crisis counselors to offer services and assistance to those with mental health related needs, substance use disorder needs and individuals experiencing homelessness. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Purchase of Cybercheck Software from Global Intelligence, Inc.

Councilmember Thoren made a motion, seconded by Councilmember Good, to authorize the purchase of Cybercheck Software from Global Intelligence, Inc. in the amount of $35,000 to provide for increased forensic capabilities and intelligence gathering in criminal investigations as it relates to digital data. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Purchase of GrayKey Mobile Forensic Access Software from Magnet Forensics, LLC

Councilmember Good made a motion, seconded by Councilmember Ortiz, to authorize the purchase of GrayKey Mobile Forensic Access Software from Magnet Forensics, LLC in the amount of $30,795 to continue using mobile forensic access software to extract encrypted or inaccessible data from mobile devices. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Change Order No. 1 for Bid 23-001, 2023 Lead Service Line Replacement Program Contract A

Councilmember Steffen made a motion, seconded by Councilmember Good, to award the Change Order No. 1 for Bid 23-001, to Joel Kennedy Constructing Corporation as a balancing change order to document a decrease in the final construction value of $2,102,581.40. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Change Order No. 1 for Bid 23-014, 2023 Lead Service Line Replacement Program Contract D

Councilmember Good made a motion, seconded by Councilmember Ortiz, to award the Change Order No. 1 for Bid 23-014, to Ray’s Electrical Service, LLC/Tom’s Plumbing Inc. (joint venture) as a no cost change order to extend the contract completion date to 365 calendar days (May 2, 2024). Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Engineering Services Agreement with Engineering Enterprises, Inc. for Wells 1A, 2A, 3A and 3 Rehabilitation

Councilmember Good made a motion, seconded by Councilmember Steffen, to approve an agreement with Engineering Enterprises, Inc. in the amount of $97,908 for engineering related to designing and providing construction services the well rehabilitation project. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Sludge Valve Purchase Agreement with Harold Beck & Sons, Inc.

Councilmember Good made a motion, seconded by Councilmember Steffen, to award a contract to Harold Beck & Sons, Inc., in the amount of $51,143 for the procurement of sludge valves to provide reliable and adequate water supply by replacing aging equipment. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

2024 Fleet Procurement Authorization Resolution

Councilmember Dixon made a motion, seconded by Councilmember Good, for authorization to make nonpublic safety fleet vehicle and equipment purchases during fiscal year 2024 for a not to-exceed amount of $2,727,768 to maintain timely service delivery for core fleet vehicles. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

Announcements from Council

Councilmember Ortiz wished all a Happy Valentines Day and wished his daughter a happy birthday.

Councilmember Rauschenberger extended congratulations to the Kansas City Chiefs on the Super Bowl win and condolences to those impacted by the shooting at the celebratory parade.

Councilmember Thoren wished all a Happy Valentines Day and welcomed newly appointed Corporation Counsel, Christopher Beck.

Councilmember Dixon wished all a Happy Valentines Day and noted the birthday of Fredrick Douglas.

Announcements from Staff

None.

Adjournment

Councilmember Good made a motion, seconded by Councilmember Steffen, to adjourn the meeting. Upon a roll call vote: Yeas: Councilmembers Dixon, Good, Ortiz, Rauschenberger, Steffen, Thoren, and Mayor Kaptain. Nays: None.

The meeting adjourned at 8:53 p.m.

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