Village of Northbrook Board of Trustees met June 13.
Here are the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status | Arrived |
| Kathryn Ciesla | Village President | Present | |
| Bob Israel | Trustee | Present | |
| Muriel Collison | Trustee | Absent | |
| Heather Ross | Trustee | Present | |
| Johannah Hebl | Trustee | Present | |
| Dan Pepoon | Trustee | Present | |
| Joy Ebhomielen | Trustee | Present |
2. PLEDGE OF ALLEGIANCE
3. MINUTES APPROVAL
A. Board of Trustees - Regular Meeting - May 23, 2023 7:30 PM
Trustee Ross moved, seconded by Trustee Pepoon to approve the May 23, 2023 minutes. On voice vote, the motion passed.
| RESULT: ACCEPTED [5 TO 0]
MOVER: Heather Ross, Trustee SECONDER: Dan Pepoon, Trustee AYES: Israel, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Collison |
4. PUBLIC COMMENT TIME
President Ciesla noted the public can make comments by emailing publiccomments@northbrook.il.us. Email responses must be under 200 words in length.
Robert Lynch, Resident, spoke on his civil rights being violated by the Illinois State Police. He requested the Village Board take action to reinstate his civil rights.
5. MANAGER'S REPORT
Village Manager Cara Pavlicek reported Village Offices will be closed in observance of the Juneteenth Federal Holiday. Furthermore, the Cook County Treasury Office is notifying residents of available over payment refunds; for more information, the public may visit the Village website.
6. WARRANT LIST
A. Review and Approval of Payments to be Made
∙ Payments to be Made Per Listing Dated May 16, 2023 - May 31, 2023 (Alpha & Descending Lists) Trustee Israel Moved for the approval of class A & B Warrants dated May 16, 2023 - May 31, 2023, in the amount of $1,787,344.34.
| RESULT: ADOPTED [5 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Dan Pepoon, Trustee AYES: Israel, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Collison |
B. Review of Frontage Deposit List Dated May 30, 2023
Trustee Israel Moved for the approval of Frontage Deposit refunds totaling $5,300.00 dated May 30, 2023.
| RESULT: ADOPTED [5 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Dan Pepoon, Trustee AYES: Israel, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Collison |
7. PRESIDENT'S REPORT
President Ciesla reported the Village is celebrating Pride Month by hosting several celebration events and posting flags around the Village. Furthermore, the public must register online to attend the Grapes on The Vine event; and the Farmers Market grand opening is scheduled on June 21, 2023, at 10 am, location Meadow Plaza parking lot.
A. COMMUNITY MOMENT
Mattie Gillespie presented the Community Moment
B. PROCLAMATION:
A Proclamation Recognizing the 15th Anniversary of the Northbrook Farmers Market President Ciesla read the Proclamation and presented it to Dale Duda.
C. PROCLAMATION:
A Proclamation Recognizing June 19, 2023 as Juneteenth
D. PROCLAMATION:
A Proclamation Recognizing June as LGBTQ+ Pride Month
8. CONSENT AGENDA
| RESULT: ADOPTED [5 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Dan Pepoon, Trustee AYES: Israel, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Collison |
A. RESOLUTION NO. 2023-123
A Resolution Approving the Purchase of an Annual Maintenance Contract for Zoho Corporation Software from NobleTec LLC
B. RESOLUTION NO. 2023-124
A Resolution Approving the Purchase of Two Solar-Powered Changeable Message Boards from Barricade Lites, Inc. of Addison, Illinois
C. RESOLUTION NO. 2023-125
A Resolution Authorizing an Agreement for Fire Alarm Radio Network Services with Fox Valley Fire and Safety
D. ORDINANCE NO. 2023-33
An Ordinance Authorizing the Purchase of a Cardiac Monitor/Defibrillator from ZOLL Medical Corporation
E. ORDINANCE NO. 2023-34
An Ordinance Waiving Competitive Bidding, Authorizing the Disposal of a Surplus Vehicle and Approving the Purchase of a Replacement Police Department Vehicle from Raymond Chevrolet of Antioch, IL
F. RESOLUTION NO. 2023-126
A Resolution Approving an Intergovernmental Agreement Among the Members of the Northern Illinois Regional Crime Lab of Vernon Hills, IL
COMMITTEE REPORTS
9. ADMINISTRATION AND FINANCE
10. PLANNING AND ECONOMIC DEVELOPMENT
A. ORDINANCE NO. 2023-35
An Ordinance Amending the Zoning Code Identifying the Board of Trustees as a Body for Conducting Public Hearings (PCD-23-04)
President Ciesla reported that Village staff initiated this item in response to the Erickson development proposal being considered in early 2023. A public hearing was held on this matter by the Plan Commission, and the Plan Commission presented an alternative suggestion for consideration. Both the initial version of the proposal as well as the Plan Commission alternative proposal were included in the agenda materials for this matter.
President Ciesla noted that while Trustee Collison could not be present this evening, she has suggested a third alternative for the Village Board to consider. The written text of that third alternative was distributed to the Village Board. President Ciesla asked Village Attorney Elrod to further explain Trustee Collison’s third alternative.
Village Attorney Steve Elrod explained that under the third alternative proposed by Trustee Collison, the Village Board would have two choices whenever it considered a preliminary zoning application: (1) it could send the matter to the Plan Commission for a public hearing and recommendation or (2) it could have the matter publicly heard by the Village Board at a joint meeting with the Plan Commission. Village Attorney Elrod explained that under this third alternative, the Plan Commission is always involved in the process: either as the sole hearing body, or at a joint meeting with the Village Board.
Trustee Israel spoke on how valuable the Plan Commission is to the Village. Furthermore, he favors the third alternative that would allow for joint meetings on occasion.
Trustee Ross spoke in favor of the third alternative proposed by Trustee Collison.
Trustee Hebl spoke in favor of hosting joint public meetings as contemplated by the third alternative.
Trustee Pepoon spoke on how valuable the Plan Commission is to the Village.
Trustee Ebhomielen spoke in favor of the third alternative.
President Ciesla noted the proposed revised ordinance by Trustee Collison has been distributed by the Village Attorney to the Board.
Trustee Israel made a motion to approve items 10A and 10B by specifically adopting the “Alternative 3” ordinance as proposed by Trustee Collison and as distributed to the Board in advance of the meeting, seconded by Trustee Hebl. On roll call vote, the motion passed.
| RESULT: ADOPTED AS AMENDED [5 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Johannah Hebl, Trustee AYES: Israel, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Collison |
B. ORDINANCE NO.
An Ordinance Amending the Northbrook Zoning Code to Designate the Board of Trustees as a Body for Conducting Public Hearings (Plan Commission Docket No. PCD-23-04)
Trustee Israel made a motion to approve items 10A and 10B as amended, seconded by Trustee Hebl. On roll call vote, the motion passed.
| RESULT: ADOPTED AS AMENDED [5 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Johannah Hebl, Trustee AYES: Israel, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Collison |
C. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
The comments made by Board Members this evening are the preliminary comments of individual trustees and do not represent the opinion or final determination of the village of Northbrook. No final decision on the requested relief can or will be made until after the matter goes through the Village zoning process, which may include a public hearing and recommendation by the Northbrook Plan Commission.
1. Preliminary Review - Northbrook Court Redevelopment Plan
Jonathan Mendel, Director of Development and Planning Services, discussed an application submitted by Northbrook Court NewCo LLC, for the property located at 1515-1775 Lake Cook Road. The applicant is proposing to redevelop 97.2-acres of the subject property. He provided a brief overview of the following: property's history, 2023 Master Plan, zoning (C-4 Regional Shopping), and municipal code reviews. Furthermore, staff recommends the Village Board make a motion to schedule a joint public hearing with the Plan Commission. He noted the requested relief/primary issues the Village Board should consider.
Trustee Israel favors the proposed project and Conceptual Master Plan. He requested more information regarding complementary uses.
Trustee Ross favors the proposed project and Conceptual Master Plan. She requested the developer comply with the municipal codes.
Trustee Hebl favors the proposed project and Conceptual Master Plan.
Trustee Pepoon favors the proposed project. He requested the developer be cognizant of the existing retail environment.
Trustee Ebhomielen favors the proposed project. She looks forward to seeing a more detailed plan.
President Ciesla concurs with her fellow Trustees. She noted the developer is performing great community outreach. Furthermore, she thanked the developer for choosing to invest in Northbrook.
Trustee Hebl made a motion to conduct a joint public hearing with the Plan Commission, seconded by Trustee Israel. On voice vote, the motion passed.
11. COMMUNITY AND SUSTAINABILITY
12. PUBLIC WORKS AND FACILITIES
A. A Presentation Updating the Village Board on the Skokie Valley Trail Project
Jack Bielak, Village Engineer, discussed the Skokie Valley Trail project. He provided a brief overview of the following: construction phases, Cook County partnership, CMAQ grant funding ($2.7 million), right-of-way acquisition (Union Pacific and ComEd), construction plans (99% complete), other trail connections in the corridor. The right-of-way acquisition matter (ComEd lease agreement) is hindering completion of the Village’s portion of the project. The Village has stressed the significance of the trail project regionally and the impact of ComEd’ s current comments on the feasibility of the project. Furthermore, the Village plans on eliciting help from other agencies to remedy the matter with ComEd.
Trustee Israel thanked the Village for their hard work and consistency remedying the matter with ComEd. He suggested reaching out to their State Representatives to find a solution.
President Ciesla favors reaching out to their State Representatives to remedy the matter. She requested Village staff provide more context to the Board.
Trustee Ross suggested the Village post the information on the website to generate community support.
Village Manager Cara Pavlicek stated an option is to post the information on the development page of the Village website.
Trustees Pepoon and Ebhomielen concur with their fellow Trustees.
Trustee Hebl spoke in favor of finishing the bike trail to promote pedestrian safety. Furthermore, she suggested inviting ComEd to a Village Board meeting.
Trustee Israel requested that staff reach out to CMAP to extend the authorization and examine staging the project.
13. PUBLIC SAFETY
14. COMMUNICATIONS AND OUTREACH
15. REMARKS FOR THE GOOD OF THE ORDER
Trustee Israel stated the Northbrook Grand Prix is looking for volunteers for their July event.
16. CLOSED SESSION
None
17. ADJOURN
Trustee Ross moved, seconded by Trustee Hebl to adjourn the meeting at 8:36 pm. On voice vote, all were in favor.
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