Village of Streamwood President and Board of Trustees met June 16.
Here are the minutes provided by the board:
CALL TO ORDER:
President Roth called the meeting to order at 7:04 pm.
ROLL CALL:
Trustee William Harper Present
Trustee Mary Thon Present
Trustee Larry Schmidt Absent
Trustee Rezwanul Haque Present
Trustee Michael Baumer Present
Trustee James Cecille Present
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
P-22-001 Commission Resignation (postposed)
P-22-002 Police Department Swearing-in -- Police Officer Paige Hauser
RECESS:
Trustee Baumer moved for a short recess to allow for photos. Trustee Harper seconded the motion. A voice vote approved the Recess. The Village Board recessed their meeting at 7:10 p.m.
RECONVENE MEETING:
The Village Board reconvened at 7:22 p.m.
ROLL CALL:
Trustee William Harper Present
Trustee Mary Thon Present
Trustee Larry Schmidt Absent
Trustee Rezwanul Haque Present
Trustee Michael Baumer Present
Trustee James Cecille Present
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan and Public Works Lead Foreman Brian Spaid reviewed the response after a near-tornado went through on Monday evening, June 13th. PW crews were out until after 11 p.m. clearing downed trees from roadways and worked Tuesday to cut hazardous trees throughout the Village. Mutual aid from various other entities will be in to assist with clearing and chipping, etc. Fire Chief Clark stated wires were down in various places and several trees landed on houses. No injuries were reported. The National Weather Service visited on Tuesday and determined Streamwood sustained damaging winds from the outflow of the confirmed small tornado that hit just east of the Village in Schaumburg and Roselle. Ms. Caddigan noted the Village had received several positive comments from residents regarding the cleanup efforts.
Ms. Caddigan also noted the Cook County Dept. of Public Health downgraded the COVID level in suburban Cook County from high to medium.
APPROVAL OF AGENDA:
Request the Board approve the June 16, 2022 Agenda as presented. Trustee Haque moved for approval. Trustee Baumer seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Regular Board Meeting of May 19, 2022 as presented. Trustee Harper moved for approval. Trustee Haque seconded the motion. A voice vote approved the Minutes a presented.
COMMUNITY DEVELOPMENT – Trustee Thon/Trustee Baumer
A-22-069 Resolution – Development Assistance Program Request – Heidner Properties, Inc. for 4B Plaza – 670-698 S. Barrington Road
Request the Board approve a Resolution entitled “A RESOLUTION AUTHORIZING THE EXECUTION OF A DEVELOPMENT ASSISTANCE PROGRAM AGREEMENT WITH HEIDNER PROPERTY MANAGEMENT IN THE VILLAGE OF STREAMWOOD.” This Resolution approves $25,000 in financial assistance to Heidner Properties, Inc., towards removal and replacement of their existing asphalt parking areas.
Trustee Thon presented the Resolution and moved for approval. Trustee Haque seconded the motion. Community Development Director Jeff Harris provided an overview of the Business Development Assistance Program. This request is to remove and replace the existing asphalt parking area for the shopping center. The anticipated total cost is $83,205.00 and the $25,000 grant will be reimbursed to the property owner upon completion. The CEDC reviewed the application and recommended in favor of this grant; staff concurs. The property manager was present for questions.
ROLL CALL:
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Motion carried. RESOLUTION 2022-36
A-22-070 Resolution – Development Assistance Program Request – Village Nutrition & Energy – 1016 E. Schaumburg Road
Request the Board approve a Resolution entitled “A RESOLUTION AUTHORIZING THE EXECUTION OF A DEVELOPMENT ASSISTANCE PROGRAM AGREEMENT WITH VILLAGE NUTRITION AND ENERGY IN THE VILLAGE OF STREAMWOOD.” This Resolution approves $4,050 in financial assistance to Village Nutrition & Energy for full reimbursement of the sign improvement cost.
Trustee Thon presented the Resolution and moved for approval. Trustee Haque seconded the motion. Community Development Director Jeff Harris stated this request is for a new channel letter sign for the business. Owner Mckenzie Conetta opened in May 2021 and invested approximately $30,000 in the buildout, and $4,000 in marketing and promotions. The reimbursement of $4,050 covers the cost of the sign (ordered from another Streamwood business). The CEDC recommended in favor of this grant; staff concurs. Ms. Conetta was present for questions.
ROLL CALL:
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Motion carried. RESOLUTION 2022-37
A-22-071 Resolution – Development Assistance Program Request – The Seville – 700 S. Barrington Road
Request the Board approve a Resolution entitled “A RESOLUTION AUTHORIZING THE EXECUTION OF A DEVELOPMENT ASSISTANCE PROGRAM AGREEMENT WITH THE SEVILLE IN THE VILLAGE OF STREAMWOOD.” This Resolution approves $25,000 in financial assistance to The Seville towards landscaping, replacing parking lot light pole fixtures and sealcoating the existing parking lot.
Trustee Thon presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Community Development Director Jeff Harris stated this request is for landscaping, parking lot light fixtures and parking lot sealcoating at The Seville. The current owner purchased the business in January 2020, just before the COVID shutdown. Due to the mandatory closure, he lost an estimated $880,000. Since reopening, business has resumed well. The anticipated repairs/replacements are $30,150; the maximum award of $25,000 is being requested. The CEDC recommended in favor of the request; staff concurs. Owner Ganesh Subramanian was present for questions.
ROLL CALL:
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Motion carried. RESOLUTION 2022-38
LEGISLATIVE – Trustee Haque/Trustee Schmidt
A-22-072 Resolution – Approval of 2021 Audited Financial Reports
Request the Board approve a Resolution entitled “A RESOLUTION ACCEPTING THE 2021 COMPREHENSIVE ANNUAL FINANCIAL REPORT, REQUIRED COMMUNICATION LETTER AND TIF COMPLIANCE REPORT PREPARED BY LAUTERBACH & AMEN, LLP CERTIFIED PUBLIC ACCOUNTANTS.” This Resolution accepts the 2021 Comprehensive Annual Financial Report, TIF Compliance Report and Required Communications Letter as prepared by Lauterbach & Amen, LLP.
Trustee Haque presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Finance Director Josh Peacock reviewed the Village’s financial positions, stating a healthy $12.7 million unassigned fund balance which is 38.4% of the estimated expenditures. All existing services have been maintained with no tax or fee increases. The FERF (facilities replacement) is currently below the policy threshold; this is a temporary “dip” due to the major facility work being done in the past two years. The Water and Sewer Fund is doing well, as are the Fire and Police Pension Funds.
Jen Martinson, Lauterbach & Amen, stated the Village has received a “clean” audit opinion, and provided an overview of the audit and management letter. She stated a new GASB requirement is noted for next year. Ms. Martinson also reviewed the TIF audit document.
ROLL CALL:
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Motion carried. RESOLUTION 2022-39
FINANCE - Trustee Baumer/Trustee Thon
A-22-073 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $381,844.94 which represents the total of the schedule of bills dated June 2, 2022.
General Fund $ 127,099.64
Motor Fuel Tax Fund 1,799.80
Wetland Special Service Areas 1,466.62
Capital Replacement Fund 2,689.84
Street Improvement Fund 57,123.71
Facilities Replacement Fund 138,897.08
Water and Sewer Fund 33,764.20
Golf Fund 17,537.65
Police Pension Fund 1,466.40
Total $ 381,844.94
Trustee Baumer moved for approval of the semi-monthly expenditures as presented. Trustee Haque seconded the motion.
ROLL CALL:
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Trustee Baumer Aye
Motion carried.
A-22-074 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $1,276,132.25 which represents the total of the schedule of bills dated June 16, 2022.
General Fund $ 480,928.39
Motor Fuel Tax Fund 80,847.81
Wetland Special Service Areas 5,553.31
Street Improvement Fund 53,416.03
Facilities Replacement Fund 20,823.18
Water and Sewer Fund 607,113.88
Golf Fund 16,008.80
Police Pension Fund 9,640.85
Firefighters Pension Fund 1,800.00
Total $ 1,276,132.25
Trustee Baumer moved for approval of the semi-monthly expenditures as presented. Trustee Haque seconded the motion.
ROLL CALL:
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Motion carried.
PUBLIC WORKS – Trustee Harper/Trustee Cecille
A-22-075 Resolution – Brush Chipper and Disposal of Surplus Property – Waive Competive Bidding
Request the Board approve a Resolution entitled “A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE A PROPOSAL FROM ALEXANDER EQUIPMENT COMPANY ON BEHALF OF THE VILLAGE AND AUTHORIZE THE PURCHASE OF A MOBARK EEGER BEAVER 1821 BRUSH CHIPPER AND THE DISPOSAL OF SURPLUS PROPERTY.” This Resolution approves the purchase of a Mobark Eeger Beaver 1821 brush chipper from Alexander Equipment Company at a price not to exceed $45,900 including the trade in machine.
Trustee Harper presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Public Works Director Matt Mann stated the Village has two brush chippers operating daily from April through October for the regular branch pickup program. The remainder of the year, the chippers are used for regular tree trimming, removal and storm damage. This new chipper will replace a 2015 chipper which will be traded in against the total cost. The low price is from a local company and is lower than the Sourcewell Cooperative pricing; the state does not bid brush chippers.
ROLL CALL:
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Motion carried. RESOLUTION 2022-40
PUBLIC SAFETY – Trustee Schmidt/Trustee Harper
A-22-076 Resolution – Purchase of Training Simulator – Police Department – Waive Competitive Bidding
Request the Board approve a Resolution entitled “A RESOLUTION AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE A PROPOSAL FROM TI TRAINING LE, LLC ON BEHALF OF THE VILLAGE AND AUTHORIZE THE PURCHASE OF A SIMULATOR TRAINING SYSTEM.” This Resolution authorizes the purchase of a Recon 180 Scenario-Based Simulator Training System from Ti Training for $160,050.00 and waives the competitive bidding process.
Trustee Harper presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Police Chief Daryl Syre this scenario-based training system will help to meet the state-mandated training for all police officers. The PD has borrowed/shared access to simulators, but the time is very limited. Several area departments have simulators and visits were made to view/use the simulators for evaluations. The Ti Training system is the recommended purchase and will fit into planned space during the renovations to the PD building. It allows for the widest array of weapon systems, and has exclusive innovations for additional features, equipment, camera and custom scenarios. The proposed Ti Training system has a 5-year warranty with service, and funds from the Equitable Sharing Account (seizure funds) will be used for the purchase.
Trustee Harper confirmed several of the hardware components and software, and also confirmed this would be for Streamwood PD exclusive use on site. Chief Syre also noted the inclusion of a full library of scenarios, and new scenarios are offered annually. Trustee Harper asked if there was any applicable use for Fire Department training; Chief Clark stated he was not aware this type of simulator would be used for fire training. Trustee Cecille asked about the training classes for the equipment in Colorado; Chief Syre stated specific officers would receive the training and then do peer training for the department.
ROLL CALL:
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Motion carried. RESOLUTION 2022-41
COMMUNITY AFFAIRS – Trustee Cecille/Trustee Haque
P-22-003 Proclamation – Park and Recreation Month
July has been recognized as Park and Recreation Month and we encourage all citizens to join in this observation by visiting parks throughout the community and participating in the events and activities of the Streamwood Park District.
PUBLIC COMMENTS:
Katy Dolan Baumer presented the Hanover Township Supervisor’s Commission Award given to the Streamwood Blood Commission to the Village.
Walter Seipp expressed concerns regarding current politics, Medicare issued and offered personal experiences relative to firearms training.
Jim, Surrey Woods HOA, asked about the Schaumburg Road reconstruction. Public Works Foreman Brian Spaid stated Cook County had approved the contract and hoped to have work started by the end of June. He also noted the rock quarry strike could delay this work as it has also affected several other road work projects.
ADJOURNMENT TO CLOSED SESSION:
Trustee Baumer moved to adjourn to Closed Session to consider the appointment, employment, compensation, discipline, performance, or dismissal of specific employees per 5ILCS 120/2(c)(1). Trustee Harper seconded the motion.
ROLL CALL:
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Motion carried. The Village Board adjourned their meeting to Closed Session at 8:38 p.m.
https://www.streamwood.org/getattachment/86e3e6cd-723b-4adc-9c02-d241d6b04621/06-16-22-Board-Meeting-Minutes.aspx
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