Village of Northbrook Board of Trustees met June 28.
Here are the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status | Arrived |
| Kathryn Ciesla | Village President | Present | |
| Bob Israel | Trustee | Absent | |
| Muriel Collison | Trustee | Present | |
| Heather Ross | Trustee | Present | |
| Johannah Hebl | Trustee | Present | |
| Dan Pepoon | Trustee | Present | |
| Joy Ebhomielen | Trustee | Present |
3. MINUTES APPROVAL
A. Board of Trustees - Regular Meeting - Jun 14, 2022 7:30 PM
Trustee Pepoon moved, seconded by Trustee Collison to approve the June 14, 2022 minutes. On voice vote, all were in favor.
| RESULT: ACCEPTED [5 TO 0]
MOVER: Dan Pepoon, Trustee SECONDER: Muriel Collison, Trustee AYES: Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Israel |
President Ciesla noted the public can make comments by emailing publiccomments@northbrook.il.us. Email responses must be under 200 words in length.
Rick Ellkins, Northbrook, stated MC2 Electrical Service is the electric supplier for the Village of Northbrook. He questioned if residents will read the opt-out letter from MC2 Electrical Service and fully understand what action is needed.
5. MANAGER'S REPORT
Village Manager Cara Pavlicek reported the public should beware of “No Public Parking” signs while enjoying festivities this weekend. The Police Department encouraged the public to follow the 9 pm routine to avoid vehicle thefts. The Public Works Department posted information on the website regarding distressed oak trees, and other endangered species.
6. WARRANT LIST
A. Review and Approval of Payments to be Made
Truste Pepoon Moved for the approval of class A & B Warrants dated June 1, 2022 - June 15, 2022 in the amount of $2,596,713.83.
| RESULT: ADOPTED [6 TO 0]
MOVER: Dan Pepoon, Trustee SECONDER: Johannah Hebl, Trustee AYES: Ciesla, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Israel |
Trustee Pepoon Moved for the approval of Frontage Deposit refunds totaling $16,366.50 dated June 14, 2022.
| RESULT: ADOPTED [5 TO 0]
MOVER: Dan Pepoon, Trustee SECONDER: Johannah Hebl, Trustee AYES: Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Israel |
President Ciesla reported the Northbrook Farmers Market is open to the public every Wednesday, from 7 am to 1 pm; location corner of Cherry & Meadow. The Village partnered with the Organic Gardener to build the demonstration garden located behind Village Hall, and workshops will be held on Tuesday's (public can enroll on the library website). The goal is to provide more than 600 pounds of food to the Food Pantry. Northbrook will be hosting a 4th of July celebration with several festivities. Furthermore, the Northbrook Grand Prix is scheduled on July 28, 2022; the event will bring people from across the country to Northbrook. The Arts Commission will be presenting the 3rd Annual Plein Air Photography Festival, between July 11, 2022 and August 1, 2022
A. COMMUNITY MOMENT
Juliet Ziac, Assistant Manager of the Northbrook Farmer's Market, discussed the mission of the Northbrook Farmer's Market. The Farmer's engage in sustainable farming practices to produce healthy foods, which sustain the local community. The vendors use several techniques, such as integrated pest management, which reduces the use of artificial pesticides. The market provides an opportunity for small farmers to sell their products, and they utilize environmentally safe packaging. Furthermore, she encouraged the public to bring their own bags to reduce plastic waste.
The market promotes community food systems and reduces the carbon footprint for food transportation. The vendors donate fresh produce each week to be transported to the North Ship Town Food Pantry; donated 75,000 pounds of food to date. She provided an overview of the SNAP programs partnership with the market to support healthy eats for families.
B. PROCLAMATION:
6249 : A Proclamation Recognizing Tensley Garris for 20 years of Service at the Northbrook Chamber of Commerc
President Ciesla recognized Tensley Garris for her years of service as President of the Northbrook Chamber of Commerce. Trustee Hebl expressed gratitude for Ms. Garris' astounding leadership efforts to support local businesses in the community. Thanks to Ms. Garris' leadership, the Northbrook Chamber of Commerce supports charitable initiatives, and helps individuals seeking employment opportunities. Furthermore, she shared her wonderful experience joining the Northbrook Chamber of Commerce.
Tensley Garris thanked the Village Board for the proclamation. The Northbrook Chamber of Commerce will continue their great partnership with the Village.
C. PROCLAMATION:
6266 : A Proclaimation Celebrating Northbrook Public Library's 70th Year
President Ciesla commented on June 28, 1952, the Northbrook Public Library opened its doors to the public in the former Village Hall located at the corner of First & Walters. On May 29, 1969, the Library opened its current facility at the corner of Cherry & Cedar. Today, the library is a place of opportunity, education, and self-help. The Northbrook Public Library offers the community free resources and books. The Northbrook Public Library plays a vital role in connecting residents to resources that they need to learn and thrive. The Village of Northbrook proclaims Tuesday, June 28, 2022, as Northbrook Public Library Day.
Representatives of the Northbrook Library thanked the Village board for the proclamation
D. Commission Appointments and Reappointments
Trustee Hebl made a motion toapprove Commission appointments and reappointments, seconded by Trustee Ross. On voice vote, all were in favor.
| RESULT: APPROVED [5 TO 0]
MOVER: Johannah Hebl, Trustee SECONDER: Heather Ross, Trustee AYES: Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Israel |
President Ciesla commented items 8 (E) and 8 (F) were removed from the consent agenda.
| RESULT: ADOPTED [UNANIMOUS]
MOVER: Muriel Collison, Trustee SECONDER: Heather Ross, Trustee AYES: Ciesla, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSENT: Israel |
A Resolution Approving a Master Service Agreement with TurnKey Network Services for Fiber Maintenance Services
B. RESOLUTION NO. 2022-62
A Resolution Authorizing the Purchase of Water Meters and Associated Parts from Water Resources, Inc. of Elgin, Illinois
C. ORDINANCE NO. 2022-28
An Ordinance Amending the Northbrook Zoning Code to Allow “Scrap and Waste Materials, Excluding Automotive Wrecking,” as a Special Use in the I-2 District, and Establish a Parking Requirement for the Use Classification (2300 Carlson Drive) (Plan Commission Docket No. PCD-22- 01)
D. ORDINANCE NO. 2022-29
An Ordinance Granting Approval of Special Permits for a Scrap and Waste Material Facility with Outdoor Storage, Yard Variations, and Site Plan Approval (Lakeshore Recycling Systems, LLC – 2300 Carlson Drive) (Plan Commission Docket No. PCD-22-01)
E. RESOLUTION NO.
A Resolution Approving a Plat of Consolidation for 2015 Illinois Road
F. ORDINANCE NO.
An Ordinance Vacating an Alley on Illinois Road (2015 Illinois Road)
COMMITTEE REPORTS
9. ADMINISTRATION AND FINANCE
10. PLANNING AND ECONOMIC DEVELOPMENT
A. ORDINANCE NO. 2022-30
An Ordinance Rezoning the Property at 2420 – 2450 Landwehr Road and Amending the District Zoning Map (2420 – 2450 Landwehr Road) (Plan Commission Docket No. PCD-21-13)
Senior Planner Swati Pandey discussed an application submitted by Amazing Homes Developer, LLC, for the property located at 2420-2450 Landwehr Road. The applicant is requesting approval of a tentative plat for a seven-lot single-family residential subdivision. The Plan Commission provided a unanimous recommendation of approval. On May 10, 2022, the item was removed from the consent agenda due to expressed public concerns. The applicant was directed to work with Village staff to address the concerns received from the neighbors to the west of the Subject Property.
The applicant submitted a new plan with the following modifications: increased west setback from 9-feet to 19-feet for Lot 4 and Lot 5, landscape design (fence along the west property line and taller arborvitae), elevation renderings for lot 4/5. The new public comments regarding the modifications were attached to the application. She noted the requested zoning relief remains the same.
Trustee Pepoon asked if the 1/2 story is part of a deed restriction. Michaela Kohlstedt, Director, responded no, the deed does not contain added language restricting future construction. She noted the 19-feet setback could never shift to the district minimum. Furthermore, future modifications must be incompliance with the underlying zoning district.
Robert Fisher, 2415 Ridge Drive, read an email he sent to the Village Board. He believes the development will impact the existing homes located to the west of the property. He expressed concern regarding privacy. He requested the Village Board increase the setback and decrease the height of the proposed structures on the westside of the property. He stated developers should not be able to profit at the expense of the residents in the community.
Andy Sorrentino, 2405 Ridge Drive, stated he submitted several letters to the Village expressing his concerns. He thanked the developer for increasing the setback; however, research shows setbacks less than 40-feet will impact property values. He suggested the developer decrease the size of the proposed structure to the west, to remedy the matter. Furthermore, he concurs with Mr. Fisher's comments regarding developers profiting at the expense of residents.
Trustee Collison asked if the applicant is requesting a variance for the setback. Furthermore, she questioned the distance between the homes. Planner Pandey responded no, the applicant is not requesting a variance, and she does not know the distance between the existing homes to the west and the proposed homes at this time.
Trustee Collison provided an overview of the property's history and past development requests. The applicant is not requesting a variance, and the zoning code requirements are being met. The proposed plan shows substantial landscaping/buffering and fencing. Furthermore, she supports the proposed development plan.
Trustee Ross stated she favors the substantial landscaping/buffering and supports the proposed development plan.
Trustee Hebl stated she favors the proposed development plan and thanked the developer for taking the publics concerns into consideration when modifying the plan. Trustee Pepoon thanked the developer for increasing the setback. He suggested adding a restrictive covenant prohibiting more than 1-story structures on the property and restricting building height to current proposal.
Village Attorney Steve Elrod commented the restrictive covenant can be added as a condition to the plat of subdivision.
Trustee Ebhomielen questioned if the adjacent property owners submitted objections for past proposals. Trustee Collison responded she does not know.
Trustee Ebhomielen stated she favors the proposed development plan and thanked the developer for taking the publics concerns into consideration when modifying the plan. Trustee Collison asked if the applicant agrees with adding a restrictive covenant. Karl Smolov (the applicant), Northbrook, responded no, he disagrees with adding a special restrictive covenant. To note, the backyard design is not large enough to support additional structures. Trustee Pepoon commented the restrictive covenant will prevent unforeseen structure increases.
Mr. Smolov reiterated the Zoning Code allows a structural height of 35-feet. If the Village compares their proposal to past proposals, they worked extremely hard to satisfy the public and Village Board. He questioned why a covenant is needed for a development project with fewer homes.
Mr. Elrod asked if the Board would like the architectural rendering to remain as the maximum height. To note, the restrictive covenant will only be recorded against lots 4 & 5. Mr. Smolov agreed to restrict the height of the single family homes as shown on the proposed elevation plans for Lot 4 & Lot 5 through a restrictive covenant on the Plat.
Trustee Collison made a motion to approve ordinance 2022-23, an ordinance rezoning the property at 2420-2450 Landwehr Road and amending the District Zoning Map, seconded by Trustee Ross. On roll call vote, the motion passed. (5 Yes Votes, 0 No Votes)
| RESULT: ADOPTED [5 TO 0]
MOVER: Dan Pepoon, Trustee SECONDER: Heather Ross, Trustee AYES: Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Israel |
A Resolution Approving a Tentative Plat of Subdivision and a Lot Depth Variation for a Seven-Lot Single Family Residential Subdivision at 2420 - 2450 Landwehr Road
Trustee Pepoon made a motion to approve the resolution for a tentative plat of subdivision and a lot depth variation for a seven-lot single family residential subdivision at 2420 - 2450 Landwehr Road, with an additional covenant for lots 4 & 5 regarding the home height, seconded by Trustee Ross. On roll call vote, the motion passed. (5 Yes Votes, 0 No Votes)
| RESULT: ADOPTED [5 TO 0]
MOVER: Dan Pepoon, Trustee SECONDER: Heather Ross, Trustee AYES: Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla ABSENT: Israel |
1. Preliminary Review 2944-2960 Dundee - Rosewater Assisted Care
Deputy Director of Development and Planning Services Chan Yu discussed an application submitted by Rosewater LLC, for the property located at 2944 & 2960 Dundee Road. The applicant is requesting zoning relief to construct a 16-unit assisted living & memory care facility and rezone the property RS Residential Specialty. The subject property is zoned R-3 Single Family District and is approximately 58,370 square feet (1.34 acres) in size. The property consists of two detached single-family homes, and the Comprehensive Plan’s Future Land Use designation is Neighborhood Office. The applicant would like to change the comprehensive plan amendment from Neighborhood Office to Senior or Special Residential.
The proposed site plan consists of a two-story structure (accommodate 16 residents) with a 10,000 square foot building area, and 14 parking spaces. Furthermore, two shift staff will be on-site 24/7 (7-days a week). The rear yard features a walking path, and two curb cuts are proposed in the front. A ground sign will be located at the entrance, and the detention area will be located on the westside of the property. The applicant is proposing a 6-foot white vinyl privacy fence along the rear of the property. He provided an overview of the floor plan, which shows no kitchens in the suites. He provided an overview of the requested relief, and primary issues the Village Board should consider.
Trustee Hebl questioned if the development is in close proximity to the property line. Director of Development and Planning Services Michaela Kohlstedt explained how the lines are shifted in the zoning map. She will verify if the fence will be located on the property line.
Trustee Collison stated she favors the proposed development project. She suggested moving the parking spaces to the side of the property to show case the beautiful facility. Furthermore, she requested the Plan Commission reach out to the Fire Chief.
Trustee Ross stated she favors the proposed development project. She is very fond of the proposed home design of the facility to support elderly individuals with disabilities.
Trustee Hebl stated she favors the proposed development project. She concurs with Trustee Collison's comments regarding parking.
Trustee concurs with Trustee Collison. He suggested establishing an access point on the side road. Furthermore, he favors the proposed development project.
Trustee Ebhomielen stated she favors the proposed home design of the facility. She asked if the applicant has researched smaller model designs. Matthew Elcot, Rosewater Assisted Care, explained how the design is expanding in the Chicago area.
President Ciesla thanked the applicant for choosing to expand their business in Northbrook. She suggested creating a community partnership to support the elderly community.
Trustee Ross spoke on the importance of incorporating sustainability elements in the development project.
Trustee Collison commented the application will go before the Plan Commission
11. COMMUNITY AND SUSTAINABILITY
12. PUBLIC WORKS AND FACILITIES
13. PUBLIC SAFETY
14. COMMUNICATIONS AND OUTREACH
15. REMARKS FOR THE GOOD OF THE ORDER
Trustee Hebl noted the Village Trustees will be riding on the 4th of July truck this year.
Trustee Ebhomielen suggested better communicating voting dates/times to the public to encourage more participation.
Trustee Collison noted the Village Board is wearing different colored shirts to support Pride month. Trustee Ross shared her experience attending a SEPA fundraiser event.
16. CLOSED SESSION
17. ADJOURN
Trustee Pepoon moved, seconded by Trustee Ross to adjourn the meeting at 8:47 pm. On voice vote, all were in favor.
http://northbrookil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=1637&Inline=True
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