Village of Streamwood President and Board of Trustees met May 19.
Here are the minutes provided by the board:
CALL TO ORDER:
President Pro Tem Baumer called the meeting to order at 7:00 pm.
ROLL CALL:
Trustee William Harper Present
Trustee Mary Thon Present
Trustee Larry Schmidt Present
Trustee Rezwanul Haque Present
Trustee Michael Baumer Present
Trustee James Cecille Present
President Billie D. Roth Absent
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
P-22-001 Commission Reappointment
President Pro Tem Baumer requested concurrence with the reappointment of Jim Stock to the Planning and Zoning Board for a four-year term expiring in May 2026. Trustee Thon moved for approval. Trustee Haque seconded the motion. A voice vote approved the reappointment.
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan announced that volunteers are needed for Summer Celebration; the sign up form is available on the Village’s website.
The Streamwood Police Department is participating in the Special Olympics Torch Run on June 12th with other events in the area in coming months.
Ms. Caddigan noted the Board will only meet once each month over the summer – June 16th, July 21st, and August 18th.
Welcome to new Assistant Village Manager Lisa Scheiner – and Farewell to Community Development Director John Peterson who is retiring on May 26th after 35 years with the Village.
APPROVAL OF AGENDA:
Request the Board approve the May 19, 2022 Agenda as amended; there will be no Closed Session after the Board meeting. Trustee Harper moved for approval. Trustee Haque seconded the motion. A voice vote approved the amended Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Regular Board Meeting of May 5, 2022 as presented. Trustee Thon moved for approval. Trustee Schmidt seconded the motion. A voice vote approved the Minutes as presented.
COMMUNITY DEVELOPMENT – Trustee Thon/Trustee Baumer
A-22-053 Ordinance – Special Use – Diamond Detail – 672-674 Bonded Parkway
Request the Board approve an Ordinance entitled “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW FOR AN AUTOMOBILE DETAILING BUSINESS IN AN I-1 OFFICE, RESEARCH AND LIGHT INDUSTRIAL DISTRICT LOCATED AT 672-674 BONDED PARKWAY.” This Ordinance approves a Special Use Permit for Diamond Detail automobile detailing business.
Trustee Thon presented the Ordinance for second reading and moved for approval. Trustee Haque seconded the motion. ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Haque Aye
Trustee Baumer Aye Trustee Cecille Aye
Motion carried. ORDINANCE 2022-12
A-22-054 Ordinance – Special Use – Summer’s Cafe – 1038 E. Schaumburg Road
Request the Board approve an Ordinance entitled “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW FOR THE OPERATION OF A RESTAURANT WITH THE SERVICE OF ALCOHOLIC BEVERAGES AND A SPECIAL USE PERMIT TO ALLOW FOR THE OPERATION OF A VIDEO GAMING
ESTABLISHMENT IN A C-2 NEIGHBORHOOD COMMERCIAL DISTRICT LOCATED AT 1038 EAST SCHAUMBURG ROAD.” This Ordinance approves the Special Uses for the sale and service of alcoholic beverages within a restaurant and to allow video gaming.
Trustee Thon presented the Ordinance for second reading and moved for approval. Trustee Haque seconded the motion. ROLL CALL:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Haque Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Motion carried. ORDINANCE 2022-13
LEGISLATIVE – Trustee Haque/Trustee Schmidt
A-22-062 Ordinance – Amending Number of Class “F” Liquor Licenses
Request the Board approve an Ordinance entitled “AN ORDINANCE AMENDING SECTION 3-4-8 ENTITLED “LICENSE CLASSIFICATIONS, FEES, NUMBER ISSUED” OF CHAPTER 4 ENTITLED “ALCOHOLIC LIQUOR DEALERS” OF TITLE 3 ENTITLED “BUSINESS AND LICENSE REGULATIONS, OF THE VILLAGE CODE OF ORDINANCES OF THE VILLAGE OF STREAMWOOD.” This Ordinance amends the number of Class “F” liquor licenses available for purchase in the Village to conform to the actual number of licenses outstanding currently which is 18.
Trustee Haque presented the Ordinance for first reading. Attorney Adam Durkin stated the Village Code is modified as new liquor license are needed. With the impending addition of Summer’s Café, the Class F licenses need to be increased by one. He asked the Board to consider waiving the first reading for the Ordinance.
Trustee Haque moved to waive the first reading for this Ordinance. Trustee Thon seconded the motion. A voice vote approved waiving the first reading. Trustee Haque moved to approve the Ordinance as presented. Trustee Harper seconded the motion. ROLL CALL:
Trustee Schmidt Aye Trustee Haque Aye
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Motion carried. ORDINANCE 2022-14
FINANCE - Trustee Baumer/Trustee Thon
A-22-063 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $3,465,078.19 which represents the total of the schedule of bills dated May 19, 2022.
General Fund $ 1,690,920.17
Wetland Special Service Areas 36.48
Debt Service Fund 353,775.00
Street Improvement Fund 60,993.21
Facilities Replacement Fund 165,519.04
Water and Sewer Fund 1,167,247.53
Golf Fund 20,147.81
Police Pension Fund 1,795.00
Firefighters Pension Fund 4,643.95
Total $ 3,465,078.19
Trustee Thon moved for approval of the semi-monthly expenditures as presented. Trustee Schmidt seconded the motion. Finance Director Josh Peacock noted this bills list includes the Village’s worker’s compensation and liability insurance annual payment, interest payment for the bond , purchase of water and IPBC insurance payment. ROLL CALL:
Trustee Haque Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried.
COMMUNITY AFFAIRS – Trustee Cecille/Trustee Haque
A-22-064 Resolution – Closed Session Minutes
Request the Board approve a Resolution entitled “A RESOLUTION REGARDING THE REVIEW OF CLOSED SESSION MINUTES.” This Resolution authorizes the Village Clerk to keep certain closed session minutes confidential.
Trustee Cecille presented the Resolution and moved for approval. Trustee Haque seconded the motion. Attorney Adam Durkin stated he had conducted a review of the Closed Session Minutes and recommends they remain confidential. ROLL CALL:
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Haque Aye
Motion carried. RESOLUTION 2022-32
PUBLIC SAFETY – Trustee Schmidt/Trustee Harper
A-22-065 Resolution – Dry Wall Proposal – Fire Station #32 Addition and Police Station Remodel
Request the Board approve a Resolution entitled “A RESOLUTION WAIVING COMPETITIVE BIDDING AND AUTHORIZING THE VILLAGE PRESIDENT TO ACCEPT ON BEHALF OF THE VILLAGE A PROPOSAL FROM EFRAIM CARLSON & SON, INC. FOR DRYWALL WORK FOR THE RENOVATION OF FIRE STATION 32 AND THE STREAMWOOD POLICE STATION.” This Resolution accepts the proposal from Efraim Carlson for drywall work at a price of $73,990.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Haque seconded the motion. Fire Chief Chris Clark noted the recent MTI Construction Services agreement and the lack of bids submitted for drywall work. Two proposals capable of performing the work were obtained with Efraim Carlson being the low-priced proposal. The actual contract is between MTI and Carlson, but the Village is required to accept the proposal. ROLL CALL:
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Trustee Haque Aye Trustee Baumer Aye
Motion carried. RESOLUTION 2022-33
A-22-066 Motion – Garage Door Bids – Police Station Remodel
Request the Board approve a motion rejecting all bids regarding the High-Speed Overhead Insulated Coiling Doors for the remodeling of the Police Station.
This Motion rejects all bids for high-speed garage doors at the Police Station. This component will be rebid.
Trustee Schmidt presented the Motion and moved for approval. Trustee Haque seconded the motion. Fire Chief Chris Clark noted during the bidding process, MTI received three bids; two bidders had submission errors and one was significantly over estimated cost. This Motion rejects all bids, and this component will be re-bid by MTI. The proposal will be brought to the Board for approval when received.
Trustee Cecille asked about the function of the Coiling doors. Trustee Haque confirmed the entire bidding process for these doors will start anew. ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Haque Aye
Trustee Baumer Aye Trustee Cecille Aye
Motion carried.
PUBLIC WORKS – Trustee Harper/Trustee Cecille
A-22-067 Resolution – Phase 2 Engineering Services Contract – Route 59 Bridge and Trail Improvements
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH TRANSYSTEMS OF SCHAUMBURG, IL TO PROVIDE PHASE II PROFESSIONAL ENGINEERING SERVICES FOR THE IL ROUTE 59 BRIDGE AND TRAIL IMPROVEMENT PROJECT.” This Resolution approves the execution of a professional engineering services contract with TranSystems for trail system Phase 2 engineering services estimated at $478,839.
Trustee Harper presented the Resolution and moved for approval. Trustee Schmidt seconded the motion. Public Works Director Matt Mann stated the Phase 1 engineering for the bridge was recently approved by IDOT. This proposal is for Phase 2 and includes design, plans, specifications, permits, environmental and utility coordination, a field survey, cost estimates and contract bidding support. We have grant commitments from the state ($184,000) and Cook County ($170,000) to help cover the Phase 2 engineering costs. Actual construction is expected in 2024.
Trustee Cecille asked about the material for the boardwalk and railings. Mr. Mann stated the boardwalk is pre-cast concrete; the railing material has not yet been determined. ROLL CALL:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Haque Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Motion carried. RESOLUTION 2022-34
A-22-068 Resolution – Low Bid - Roof at Water Plant 2
Request the Board approve a Resolution entitled “A RESOLUTION DECLARING THE LOWEST RESPONSIBLE BIDDER, ACCEPTING THE BID AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN CONTRACT WITH MASTER PROJECT INC. FOR ROOF REPLACEMENT AT WATER PLANT NO. 2.” This Resolution authorizes a unit price contract with Master Project, Inc., the low bid for the renovation of the roof at Water Plant #2, at an estimated amount of $83,500.00.
Trustee Harper presented the Resolution and moved for approval. Trustee Haque seconded the motion. Public Works Director Matt Mann stated the roof at this water plant is 30 years old and has multiple layers. This replacement was planned, and the funds are available in FERF. Two bids were received with Master Project being the low bid. They have favorable references and have performed well on similar area projects. The new roof will have a 20 year warranty and is expected to be completed by September. ROLL CALL:
Trustee Schmidt Aye Trustee Haque Aye
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Motion carried. RESOLUTION 2022-35
I-22-001 Information Item – Memorial Day Observance Weekend
Memorial Day Observance Weekend – May 28-29. The Veterans Memorial Commission is planning to hold ceremonies over the Memorial Day weekend. On Saturday, May 28 at 8:00 pm, the observance will begin with a POW/MIA Candlelight Vigil. The Memorial Day Ceremony will commence on Sunday, May 29 at 11:00 am. Join us as we honor those who have served in the armed forces as well as those who paid the ultimate sacrifice to our country.
PUBLIC COMMENTS:
Gerhard Richter, Surrey Meadows HOA, asked about availability of public meeting rooms during the renovations at the Police Department. He was directed to check availabilty at Fire Station #31.
ADJOURNMENT:
Trustee Thon moved to adjourn. Trustee Haque seconded the motion. A voice vote approved the adjournment. The Village Board adjourned their meeting at 7:28 p.m.
https://www.streamwood.org/getattachment/9d772652-9c3e-478d-ad62-3ba5df114e16/05-19-22-Board-Meeting-Minutes.aspx
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