Village of Streamwood President and Board of Trustees met March 3.
Here are the minutes provided by the board:
CALL TO ORDER:
President Roth called the meeting to order at 7:01 pm.
ROLL CALL:
Trustee William Harper Present Trustee Mary Thon Present Trustee Larry Schmidt Present Trustee Rezwanul Haque Absent Trustee Michael Baumer Present Trustee James Cecille Present President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan stated as of February 28, following state protocols, the Village Hall and other buildings are now mask optional. We will continue to follow the state guidelines.
Daylight Saving Time starts on Sunday, March 13; Community Development will be open on Thursday evenings until 7 p.m. starting March 17th through November 3rd.
APPROVAL OF AGENDA:
Request the Board approve the March 3, 2022 Agenda as presented. Trustee Baumer moved for approval. Trustee Cecille seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Board Workshop Meeting of February 10, 2022 as presented. Trustee Schmidt moved for approval. Trustee Cecille seconded the motion. A voice vote approved the Minutes as presented.
Request the Board approve the Minutes of the Regular Board Meeting of February 17, 2022 as presented. Trustee Harper moved for approval. Trustee Schmidt seconded the motion. A voice vote approved the Minutes as presented.
COMMUNITY DEVELOPMENT – Trustee Thon/Trustee Baumer
P-22-001 Proclamation - Week of the Young Child
This Proclamation recognizes the week of the young child - April 2 to April 8, 2022.
Trustee Thon presented the Proclamation to Amber Peters, Executive Director, Elgin Partnership for Early Learning.
I-22-001 Development Update
General update on recent development activity in the Village provided by the Community Development Department.
Assistant Community Development Director Jeff Harris provided the following updates: 7-Eleven, 1062 E. Schaumburg Road, is before the Planning and Zoning Board for a special use for alcohol service; they have a new franchisee taking ownership of the store.
The proposed car wash at 14 E. Irving Park Road has resubmitted information to IDOT seeking the full access rather than a right in/right out only.
The proposed car wash at the southwest corner has submitted revised plans and they are in review.
Bella Terra, 815 E. Irving Park Road, has submitted plans for interior remodeling and they are in review.
Former Value City space – permits have been applied and there is interest from Ollie’s Discount Store for one of the spaces.
The demolition permit for the former 5/3 Bank on Sutton Road is ready; Chipotle is hoping for opening in August 2022.
Auto Zone hub distribution center at 1090 S. Barrington Road is doing their interior build out.
T-Mobile is installing generators at all their antenna sites to ensure operations during power failures.
PUBLIC WORKS – Trustee Harper/Trustee Cecille
A-22-032 Resolution – Motor Fuel Tax Appropriations – Street Maintenance
Request the Board approve an Illinois Department of Transportation “RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE.” This Resolution authorizes the appropriation of $2,163,000 of Motor Fuel Tax funds for the 2022 Road Program.
Trustee Harper presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Public Works Director Matt Mann stated this is the Village’s annual appropriation of Motor Fuel Tax Funds from the state for the road program street maintenance work. These funds will be used for the Village’s portion of the Cook County Schaumburg Road maintenance project as well as the asphalt paving needs. Prior to spending the funds, the projects will be bid, and contracts will be brought to the Board for approval. ROLL CALL:
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Aye
Trustee Haque Absent
Trustee Baumer Aye
Trustee Cecille Aye
Motion carried. RESOLUTION 2022-18
A-22-033 Resolution – REBUILD Illinois Funds Appropriations – Street Resurfacing
Request the Board approve an Illinois Department of Transportation “RESOLUTION FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE.” This Resolution authorizes the appropriation of $1,300,000 of REBUILD Illinois funds for the 2022 Village streets resurfacing program.
Trustee Harper presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Public Works Director Matt Mann stated this will appropriate fund for street resurfacing from the REBUILD Illinois funds. In 2019, the Village was granted approximately $2.6 Million for use from 2021-2015 on “bondable” capital street or bridge improvements and cannot be used for regular maintenance. This year’s appropriation will be used for the resurfacing projects in the 4B industrial park, Frances, Ramblewood, Fulton, Innsbrook, Lasalle, Virginia, North Victoria, Gant and other various streets. Prior to expenditure, bids will be obtained and presented to the Board for approval. ROLL CALL:
Trustee Thon Aye
Trustee Schmidt Aye
Trustee Haque Absent
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Motion carried. RESOLUTION 2022-19
PUBLIC SAFETY – Trustee Schmidt/Trustee Harper
A-22-034 Resolution – MTI Construction Management Services Agreement – Fire Station 32 and Police Station
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE OF STREAMWOOD AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN AGREEMENT WITH MTI CONSTRUCTION SERVICES, LLC TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES TO THE VILLAGE.” This Resolution approves a professional services contract with MTI Construction Services, LLC as Construction Manager At-Risk for the renovation of Fire Station 32 and the Streamwood Police Station.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Assistant Community Development Director Jeff Harris stated this Agreement combines the renovations at Station 32 and the Police Department for cost savings in the bidding process. Similar to how the construction manager was used for the building of Fire Station 31, it provides better oversight and less staff time as well. The project budget for FS #32 (addition and apparatus bay only) is approximately $1.1 million. The project budget for the alternate addition/renovation at FS #32 (includes living quarter renovation) is approximately $1.3 million. The project budget for the Police Station renovations, along with parking lot modifications is $1.6 million. The MTI agreement has a not-to-exceed cost of $479,100 for all reimbursable costs throughout the project and is based on a percentage of the final construction cost. An amended agreement will be brought to the Board once costs are finalized. Work is expected to be complete by the end of 2022 for the main projects at FS #32 and the Police Station; if the alternate project at FS #32 occurs, the planned completion date is March 2023.
Finance Director Josh Peacock noted the costs for the main projects at FS #32 and the Police Station are covered in FERF funds and usable drug funds. The alternate FS #32 project is not funded at this time. Village Manager Sharon Caddigan noted the alternate project at FS #32 will be dependent on the bids received, as well as other available funds that might be redirected.
Trustee Harper confirmed that funds are only available for the main projects outlined, and asked if any grant funds might be available for use. Ms. Caddigan and Fire Chief Clark stated they were not aware of any significant grant funding for this type of project at this time. Trustee Cecille asked if MTI will be using the same project managers for the work in Streamwood. Ms. Caddigan stated MTI is the overseeing manager and the subcontractors will vary based on the bids received. ROLL CALL:
Trustee Schmidt Aye
Trustee Haque Absent
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Motion carried. RESOLUTION 2022-20
I-22-002 Information Item – Police Department Participating in Local Polar Plunge
On Sunday, March 6, at the Twin Lakes Recreation Area (1200 E. Lake Drive in Palatine) Illinois Special Olympics will be hosting a Polar Plunge Event. This event is part of the annual Law Enforcement Torch Run for Special Olympics fundraising effort. Registration starts that morning at 10 a.m. and the jumping will begin at about noon. The Police Department will be participating under the team’s name “Streamwood Sleeves” to show their support and raise funds for the Illinois Special Olympics.
LEGISLATIVE – Trustee Haque/Trustee Schmidt
A-22-035 Resolution – Bond Volume Cap Reservation
Request the Board approve a Resolution entitled “A RESOLUTION RESERVING VOLUME CAP IN CONNECTION WITH PRIVATE ACTIVITY BOND ISSUES, AND RELATED MATTERS.” This Resolution reserves the Village’s $4,265,470 of 2022 private activity volume cap for a project to be determined at a later date.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Finance Director Josh Peacock stated the Village is allowed to issue private activity bonds for qualified projects. These per capita funds must be designated for use prior to May 1st each year. There are no current projects, but this Resolution allows the Village to reserve the use of these funds later in the year should a qualified project be identified. ROLL CALL:
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Aye
Trustee Haque Absent
Motion carried. RESOLUTION 2022-21
FINANCE - Trustee Baumer/Trustee Thon
A-22-036 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $347,766.23 which represents the total of the schedule of bills dated March 3, 2022.
General Fund $ 206,489.14
Wetland Special Service Areas 159.26
Capital Replacement Fund 32,491.96
Street Improvement Fund 4,376.00
Facilities Replacement Fund 43,217.45
Water and Sewer Fund 53,485.77
Golf Fund 7,546.65
Total $ 347,766.23
Trustee Baumer moved for approval of the semi-monthly expenditures as presented. Trustee Cecille seconded the motion. ROLL CALL:
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Aye
Trustee Haque Absent
Trustee Baumer Aye
Motion carried.
COMMUNITY AFFAIRS – Trustee Cecille/Trustee Haque
I-22-003 Information Item- Fire and Police Departments Hosting St. Baldrick’s Foundation Fundraiser
The Streamwood Fire and Police Departments are hosting a St. Baldrick’s Foundation Fundraiser on Sunday, March 13, 2022, from 12:00 pm - 4:00 pm, at the Chicago Loop Sports Bar & Grill (7 W. Streamwood Blvd., Streamwood). Donations will support the St. Baldrick’s Foundation, the largest private funder of childhood cancer research grants worldwide. 100% of the proceeds from this event will go directly to this fundraiser.
PUBLIC COMMENTS:
ADJOURNMENT:
Trustee Baumer moved to adjourn. Trustee Schmidt seconded the motion. A voice vote approved the adjournment. The Village Board adjourned their meeting at 7:38 p.m.
https://www.streamwood.org/getattachment/07aa8abb-0833-40e8-a1e6-df18c68aa958/030322.aspx
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