Village of Streamwood President and Board of Trustees met Feb. 3.
Here are the minutes provided by the board:
CALL TO ORDER:
President Roth called the meeting to order at 7:06 pm.
ROLL CALL:
Trustee William Harper Present Trustee Mary Thon Present Trustee Larry Schmidt Present Trustee Rezwanul Haque Present Trustee Michael Baumer Present Trustee James Cecille Present President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
P-22-001 Commission Appointment
President Roth requested concurrence with the appointment of Slawomir Latka as an alternate member to the Veterans Memorial Commission for a 2 year term expiring February 2024. Trustee Thon moved for approval. Trustee Baumer seconded the motion. A voice vote approved the appointment. Village Clerk Kopitke administered the oath of office to Mr. Latka.
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan reported the replacement of the water meter transmission units is near completion; of the 13,000+ units, approximately 50 remain to be replaced.
The federal government is providing free KN95 masks to pharmacies for distribution to local residents.
APPROVAL OF AGENDA:
Request the Board approve the February 3, 2022 Agenda as presented. Trustee Baumer moved for approval. Trustee Haque seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Regular Board Meeting of January 20, 2022 as presented. Trustee Cecille moved for approval. Trustee Harper seconded the motion. A voice vote approved the Minutes as presented.
COMMUNITY DEVELOPMENT – Trustee Thon/Trustee Baumer
A-22-017 Ordinance – Special Use Request – Piato Fine Greek Dining Restaurant – 948 S. Barrington Road
Request the Board approve an Ordinance entitled “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW FOR THE OPERATION OF A RESTAURANT WITH THE SERVICE OF ALCOHOLIC BEVERAGES IN A C-3 COMMERCIAL DISTRICT LOCATED AT 948 S. BARRINGTON ROAD.” This Ordinance adopts a Special Use for the sale and service of alcohol at Piato Fine Greek Dining Restaurant at 948 S. Barrington Road.
Trustee Thon presented the Ordinance for first reading and posting.
Community Development Director John Peterson stated this property is a 6,800 sq. ft. sit down restaurant and is within the Westview Shopping Center just north of Ramblewood Drive. The Planning and Zoning Board heard the petition for service of alcohol and recommended in favor of the special use with the condition that the interior use is in substantial compliance with the drawing submitted. The restaurant will have table seating for 230, and 10 additional seats at the bar. The petitioner is not seeking any approval for live entertainment or video gaming at this time. There is no outdoor dining space at this location. Anna Psimadas, representing Piato, read a planned press release about the restaurant.
I-22-001 Development Update
General update on recent development activity in the Village provided by the Community Development Department.
Community Development Director John Peterson advised the Board that the car wash project at 14 East Irving Park Road is on hold pending response from IDOT for the full access or the plans will be modified accordingly. The adjacent 7-11 is planned for redevelopment as well to add pumps and a new canopy, as well as a cross access to the car wash.
Demolition of the buildings is complete at the Dollar General shopping center; the foundations are now being removed, and the area will be seeded until future development.
A West Chicago business, Ibrand Visual, has relocated to 1359 Yorkshire Drive.
COMMUNITY AFFAIRS – Trustee Cecille/Trustee Haque
A-22-018 Resolution – Irving Park (Illinois Route 19) and Bartlett Roads Improvements
Request the Board approve a Resolution entitled “A RESOLUTION APPROPRIATING THE SUM OF FIVE HUNDRED SEVENTY-FOUR THOUSAND ONE HUNDRED SEVENTY DOLLARS ($574,170.00) APPROVING AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE, ON BEHALF OF THE VILLAGE OF STREAMWOOD, AN INTERGOVERNMENTAL AGREEMENT WITH COOK COUNTY FOR IMPROVEMENTS TO THE INTERSECTION OF IRVING PARK ROAD (ILLINOIS ROUTE 19) AND BARTLETT ROAD AT AN ESTIMATED COST OF FIVE HUNDRED SEVENTY-FOUR THOUSAND ONE HUNDRED SEVENTY AND 00/100THS DOLLARS ($574,170.00).” This Resolution adopts an Intergovernmental Agreement with Cook County to provide for shared costs in improvements to the intersection of Irving Park Road and Bartlett Road.
Trustee Cecille presented the Resolution and moved for approval. Trustee Haque seconded the motion. Public Works Director Matt Mann stated this is for the construction phase of the Bartlett and Irving Park Road instersection. The total cost of the project is approximately $6.4 million; state and federal funding of $5.2 million has been secured. This agreement will allow the state to start construction soon and obtain reimbursement of this $574,170 from Cook County. The Village’s responsibility for this project is for water main, landscaping, streetlights, paths and sidewalks.
ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Haque Aye
Trustee Baumer Aye Trustee Cecille Aye
Motion carried. RESOLUTION 2022-8
PUBLIC WORKS – Trustee Harper/Trustee Cecille
A-22-019 Resolution – Irving Park (Illinois Route 19) west of Route 59 - IGA
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AN INTERGOVERNMENTAL AGREEMENT WITH THE STATE OF ILLINOIS AND THE VILLAGE OF STREAMWOOD FOR THE IRVING PARK ROAD (IL 19) WIDENING WEST OF ROUTE 59 IMPROVEMENT PROJECT.” This Resolution adopts an Intergovernmental Agreement with the State of Illinois for Stage 3 of the Irving Park Road widening improvements.
Trustee Harper presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Public Works Director Matt Mann stated this agreement is for the engineering of the Irving Park Road widening project west of Route 59 to just east of Schaumburg Road at a cost of approximately $350,000. The state will reimburse the Village for these costs. The road will be widened to 3 total lanes including a center turn lane. The project includes lighting, landscaping, watermain adjustments, and construction of a sidewalk and multi-use path. The state has previously committed to share the costs and federal and state funding have been secured. The work is planned for 2023. ROLL CALL:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Haque Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Motion carried. RESOLUTION 2022-9
A-22-020 Resolution – Irving Park (IL Route 19) west of Route 59 – Engineering Services Proposal
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN ENGINEERING SERVICES AGREEMENT FOR FEDERAL AID URBAN ROUTE FUNDS WITH HR GREEN, INC. TO PROVIDE PHASE 2 ENGINEERING SERVICES FOR THE IRVING PARK ROAD (IL ROUTE 19) WIDENING PROJECT WEST OF IL ROUTE 59.” This Resolution approves an engineering services proposal from HR Green, Inc. for final design (Phase 2) engineering for Stage 3 of the Irving Park Road widening improvements.
Trustee Harper presented the Resolution and moved for approval. Trustee Schmidt seconded the motion. Public Works Director Matt Mann stated this agreement is for the actual engineering services for the widening project on Irving Park Road west of Route 59. H. R. Green has worked with the Village on many projects and performed very well. They also performed the Phase 1 engineering for the same area. The estimated cost of $350,000 is fully reimbursable from the federal and state governments.
ROLL CALL:
Trustee Schmidt Aye Trustee Haque Aye
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Motion carried. RESOLUTION 2022-10
PUBLIC SAFETY – Trustee Schmidt/Trustee Harper
A-22-021 Resolution – Affiliation Agreement with Greater Elgin Area Systems Sherman Hospital - EMS Training
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE FIRE CHIEF TO EXECUTE, ON BEHALF OF THE VILLAGE, AN AFFILIATION AGREEMENT WITH THE GREATER ELGIN AREA SYSTEMS SHERMAN HOSPITAL (“GEAMS”) EMERGENCY MEDICAL SERVICES (“EMS”) TO PROVIDE EMS TRAINING TO VILLAGE OF STREAMWOOD PARAMEDIC CANDIDATES.” This Resolution approves an agreement with Greater Elgin Area Systems Sherman Hospital to provide EMS training to Village of Streamwood paramedic candidates.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Fire Chief Chris Clark stated Sherman Hospital in Elgin is the main resource hospital for the department. They are also the training hospital for new paramedics in school at Elgin Community College. Part of the training is a field internship for the students to gain hands-on experience. Streamwood has participated in this internship for over 40 years and often, the students become members of the department. This agreement defines roles and responsibilities for the program and automatically renews annually unless terminated by either party. ROLL CALL:
Trustee Haque Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried. RESOLUTION 2022-11
A-22-022 Resolution – Agreement with Brycer, LLC – Fire Department Web-based System
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE, ON BEHALF OF THE VILLAGE, AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN AGREEMENT WITH BRYCER, LLC TO PROVIDE A WEB-BASED SYSTEM TO THE VILLAGE OF STREAMWOOD FIRE DEPARTMENT FOR THE PURPOSE OF COLLECTING, ORGANIZING AND CATEGORIZING THIRD-PARTY INSPECTION REPORTS.” This Resolution approves an agreement with Brycer, LLC to provide a web-based system for the Village of Streamwood Fire Department for collecting, organizing, and categorizing third-party inspection reports.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Haque seconded the motion. Fire Chief Chris Clark stated annual inspections on fire protection systems vary by contractor and can be challenging to maintain and follow up to correct any issues. Brycer has the contractor submit their report into Brycer’s secure cloud environment allowing for ease in reviewing, tracking, and follow up processes. The cost is paid by the contractors when they submit their reports. Trustee Harper confirmed the physical equipment will still be “tagged” as to inspection date, etc. ROLL CALL:
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Haque Aye
Motion carried. RESOLUTION 2022-12
LEGISLATIVE – Trustee Haque/Trustee Schmidt
A-22-014 Ordinance – Amending Personnel Policy Manual
Request the Board approve an Ordinance entitled “AN ORDINANCE AMENDING SECTION I OF THE VILLAGE OF STREAMWOOD PERSONNEL POLICY MANUAL, ARTICLE 6.16 UNPAID LEAVE DUE TO DOMESTIC, SEXUAL, GENDER VIOLENCE OR ANY OTHER CRIME OF VIOLENCE.” This Ordinance adopts changes to the Village Personnel Policy Manual by amending Section 6.16: Unpaid Leave Due to Domestic, Sexual or Gender Violence.
Trustee Haque presented the Ordinance for second reading and moved for approval. Trustee Baumer seconded the motion.
ROLL CALL:
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Trustee Haque Aye Trustee Baumer Aye
Motion carried. ORDINANCE 2022-4
FINANCE - Trustee Baumer/Trustee Thon
A-22-023 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $353,236.75 which represents the total of the schedule of bills dated February 3, 2022.
General Fund $ 169,517.81
Wetland Special Service Areas 121.88
Capital Replacement Fund 27,437.28
Street Improvement Fund 5,031.00
Equipment Replacement Fund 99,807.00
Facilities Replacement Fund 10,819.40
Water and Sewer Fund 22,037.97
Golf Fund 8,598.25
Police Pension Fund 9,866.16
Total $ 353,236.75
Trustee Baumer moved for approval of the semi-monthly expenditures as presented. Trustee Schmidt seconded the motion.
ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Haque Aye
Trustee Baumer Aye Trustee Cecille Aye
Motion carried.
A-22-024 Resolution – Revised Travel Expense and Reimbursement Policy
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AMENDMENTS TO THE VILLAGE OF STREAMWOOD TRAVEL EXPENSE AND REIMBURSEMENT POLICY FOR VILLAGE OFFICIALS AND EMPLOYEES OF THE VILLAGE OF STREAMWOOD, COOK COUNTY, ILLINOIS.” This Resolution revises the Travel Expense and Reimbursement Policy increasing per diem rate and clarifying use of rental cars and ride share options.
Trustee Baumer presented the Resolution and moved for approval. Trustee Haque seconded the motion. Finance Director Josh Peacock stated the village last updated the policy in 2018 but the per diem had not been updated since 1998. The recommendation is to raise it from $50 to $55 per day. Also the language regarding use of rental vehicles has been separated, and use of ride share vehicles has been added. Mr. Peacock indicated the policy will be reviewed every few years and modified as needed. ROLL CALL:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Haque Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Motion carried. RESOLUTION 2022-13
PUBLIC COMMENTS:
ADJOURNMENT:
Trustee Baumer moved to adjourn. Trustee Haque seconded the motion. A voice vote approved the adjournment. The Village Board adjourned their meeting at 7:52 p.m.
https://www.streamwood.org/getattachment/cf124442-03bd-44c9-a0a4-70ec1ef2b8c1/020322.aspx
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