Village of Streamwood President and Board of Trustees met Jan. 6.
Here are the minutes provided by the board:
CALL TO ORDER:
President Roth called the meeting to order at 7:00 pm.
ROLL CALL:
Trustee William Harper Present
Trustee Mary Thon Present Trustee
Larry Schmidt Present Trustee
Rezwanul Haque Present Trustee
Michael Baumer Present Trustee
James Cecille Absent President
Billie D. Roth Present
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
P-22-001 Holiday Home Decorating Contest Awards
Merry & Bright – 43 Wildflower Way
Most Traditional – 511 Robinhood Drive
Most Whimsical – 518 Wildflower Way
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan stated the first snowfall of the year on January 1st was handled very well by Public Works crews.
On January 4th, the Village transferred approximately $47M in Firefighter Pension Funds to the newly consolidated fund for “downstate” firefighter pension funds. The Police Pension fund transfer to a similar consolidated fund is scheduled for April 1st.
January 17th is an in-service day for Village Offices; employees will report but the offices are closed for public business that day.
January 26th is the first Blood Drive of the year. It is at the Police Department Training Room from 1-7 p.m.; appointments are recommended, but walk-ins may be accommodated.
APPROVAL OF AGENDA:
Request the Board approve the January 6, 2022 Agenda as presented. Trustee Schmidt moved for approval. Trustee Haque seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Regular Board Meeting of December 16, 2021 as presented. Trustee Harper moved for approval. Trustee Haque seconded the motion. A voice vote approved the Minutes as presented.
COMMUNITY DEVELOPMENT – Trustee Thon/Trustee Baumer
A-22-001 Ordinance – Special Use - Limousine Rentals - 1544 Burgundy Parkway
Request the Board approve an Ordinance entitled “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW FOR THE OPERATION OF A LIMOUSINE RENTAL SERVICE IN AN I-1 OFFICE RESEARCH AND RESTRICTED INDUSTRIAL DISTRICT 1544 BURGUNDY PARKWAY.” This Ordinance approves an application for a special use permit in an I-1 Office Research and Restricted Industrial District to allow for the operation of a limousine rental business to be known as Innovation Limousine at 1544 Burgundy Parkway.
Trustee Thon presented the Ordinance for first reading and posting.
Community Development Director John Peterson stated this space in the 4-B industrial park is a 5,000 sq. ft. building, with 1,300 sq. ft. of office space and 3,700 sq. ft. of open warehouse space. There are 10 parking spaces in the rear. The current fleet of 8 oversized vehicles can be properly kept on the property. There will be light maintenance and cleaning of the vehicles done inside, but no extensive maintenance or washing of the exteriors; that will be done off-site. All clients will be picked up and dropped at off-site locations. The Planning and Zoning Board recommended in favor of this special use with nine conditions:
1. The use of the property shall be in substantial compliance with the Site Plan;
2. Parking in or obstructing use of the drive aisles on the north, east and west sides of the building shall be prohibited at all times;
3. On-street parking of any business or employee vehicles shall be prohibited at all times;
4. Vehicle repair or washing of a vehicle’s exterior shall be prohibited;
5. No additional uses or businesses shall occupy the building unless adequate parking on-site is verified by Village staff and occupancy in approved by the Village for said additional uses or businesses;
6. A limousine vehicle license shall be secured from the Village for each passenger carrying vehicle operated;
7. Each limousine vehicle operated by the business shall be inspected by the Illinois Department of Transportation (safety lane) or as designated by the Village Police Chief. The cost of said inspections to be borne by the owners of the limousine business. The inspection shall verify the condition of the tires, including the spare tire, brakes, lights, warning signals, general cleanliness and overall appearance of the vehicle in accordance with the motor vehicle laws of the State. Documentation verifying that each limousine vehicle passed the safety inspection shall be provided to the Village prior to the issuance of a business license or the renewal of said license;
8. A valid certificate of insurance demonstrating public liability insurance coverage payable for personal injuries in an amount not less that $500,000 for each person and $1,000,000 for each accident, and payable for property damage in an amount not less than $20,000 for each accident shall be on file with the Village prior to the issuance of a business license or the renewal of said license;
9. Each driver shall be properly licensed by the State of Illinois to operate a limousine.
Staff concurs with the recommendation as presented.
Trustee Harper asked about the maintenance of the vehicles. Mr. Peterson stated the petition has agreed that all mechanical maintenance and exterior washing will be done off-site. Petitioners Jose Ocampo and Maricela Fernandez were present for questions.
A-22-002 Ordinance – Special Use and Planned Development - Car Wash – 14 E. Irving Park Road
Request the Board approve an Ordinance entitled “AN ORDINANCE APPROVING A PLANNED DEVELOPMENT AGREEMENT, REZONING AND SPECIAL USE WITH VARIATIONS FOR THE PROPERTY LOCATED AT 14 E. IRVING PARK ROAD, STREAMWOOD, ILLINOIS.” This Ordinance approves a Special Use for a Planned Unit Development to redevelop the former Mason’s Car Wash at 14 E. Irving Park Road into a new car wash facility to be known as Extreme Clean Car Wash.
Trustee Thon presented the Ordinance for first reading and posting.
Community Development Director John Peterson stated this is the former Mason’s Car Wash and the petitioner plans to demolish and rebuild a new car wash on the site. Petitioner Dan Gunsteen presented his information to have three entry lanes through the payment center that will filter into a single lane to go through the car wash. The proposed building is set further to the west than the existing building which allows for 28 vacuum spaces to the east. All equipment will be inside the building, and all roof-mounted equipment is shielded by parapet walls. Mr. Peterson also noted the plan raises the site elevation, especially at the drive access from Irving Park Road and there is a proposed cross access from the 7-Eleven/Mobil gas station property. Mr. Peterson stated the Planning and Zoning Board recommended in favor of the special use as presented. Staff concurs.
Trustee Harper asked about the elevation change and that effect on adjacent properties. Mr. Gunsteen and Ryan Swanson, ARC Design, noted the addition of a retaining wall and also the underground detention planned beneath the vacuum station area that provides stormwater detention for the entire parcel. Trustee Harper asked if the water is recycled. Mr. Gunsteen stated it is not but is triple filtered to remove all solids before the clean water is discharged. The solids are collected in a holding basin and removed for disposal off-site and not into the sewer system. Trustee Haque confirmed the planned detention is sufficient for the site.
A-22-003 Ordinance – Special Use - Park District Operations - 360 W. Schaumburg Road
Request the Board approve an Ordinance entitled “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW THE STREAMWOOD PARK DISTRICT TO OPERATE ITS PARKS DEPARTMENT AND OTHER PARK DISTRICT OPERATIONS AT 360 W. SCHAUMBURG ROAD.” This Ordinance approves an application for a special use permit in an R-1 Single Family Residential District to allow the Streamwood Park District to operate their Parks Department and other District operations at 360 W. Schaumburg Road.
Trustee Thon presented the Ordinance for first reading. Community Development Director John Peterson stated this is the Clauss Brothers’ property and is an existing non residential use. The Streamwood Park District is the contract purchaser for the property and plan to operate their Parks Department and other administrative offices from this location. Jeff Janda, Executive Director, Streamwood Park District was present and provided a brief presentation and 3-4 year development timeline for the property. He stated the improvements would be beneficial for the adjacent residential neighbors, and one of the plans is for a community garden in the rear of the property. The park district operations are during normal business hours, and this property will provide much needed storage and facilities currently unavailable at the SPD current buildings. Mr. Janda stated they are in discussions with the Cook County Forest Preserve District to share use of the gravel roadway just to the east of the site which would allow access to the proposed community garden parking area.
Trustee Harper asked about stormwater runoff from the property with the planned improvements and paving. Public Works Director Matt Mann stated there is currently some “nuisance drainage” on the west side but they will work with SPD to remedy that. Trustee Schmidt expressed his pleasure at the re-use of the site by the SPD and feel it is a good use and will not be intrusive for the surrounding residents. Mr. Janda noted they are also exploring the use of holding cisterns for rainwater collection which would also be available for irrigation in the garden areas.
Mr. Janda stated they are scheduled to close on the purchase of the property and asked the Board to consider waiving the first reading for the Ordinance.
Trustee Thon moved to waive the first reading. Trustee Schmidt seconded the motion. ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Haque Aye
Trustee Baumer Aye Trustee Cecille Absent
Motion carried.
Trustee Thon moved for approval of the Ordinance as presented. Trustee Baumer seconded the motion. ROLL CALL:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Haque Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Motion carried. ORDINANCE 2022-1
I-22-001 Development Update
General update on recent development activity in the Village provided by the Community Development Department.
Community Development Director John Peterson reviewed that the car wash facility at 1210 E, Irving Park Road is proceeding, but supply issues and weather have slowed the work.
Demolition on the shopping center on Bartlett Road continues and should be completed soon.
Plans have been submitted for the former Value City store in Westview Center showing the space divided into three sections with an additional loading dock for the larger section. No confirmed users have been named.
Rental and contractor licenses continue to come in and be processed, and inspections scheduled.
FINANCE - Trustee Baumer/Trustee Thon
A-22-004 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $962,294.60 which represents the total of the schedule of bills dated January 6, 2022.
General Fund $ 280,714.01
Wetland Special Service Area 16,977.64
Street Improvement Fund 6,259.08
Facilities Replacement Fund 585,370.64
Water and Sewer Fund 50,732.80
Golf Fund 21,340.43
Firefighters Pension Fund 900.00
Total $ 962,294.60
Trustee Baumer moved for approval of the semi-monthly expenditures as presented. Trustee Haque seconded the motion. ROLL CALL:
Trustee Schmidt Aye Trustee Haque Aye
Trustee Baumer Aye Trustee Cecille Absent
Trustee Harper Aye Trustee Thon Aye
Motion carried.
PUBLIC WORKS – Trustee Harper/Trustee Cecille
A-22-005 Resolution – Phase 2 Engineering - Madison Drive Path
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH TRANSYSTEMS OF SCHAUMBURG, IL TO PROVIDE PHASE 2 ENGINEERING SERVICES FOR THE MADISON DRIVE SECTION OF THE TRAIL PROJECT.” This Resolution approves a proposal from Transystems for professional services to conduct Phase 2 Engineering for the Madison Drive connecting path.
Trustee Harper presented the Resolution and moved for approval. Trustee Schmidt seconded the motion. Public Works Director Matt Mann stated this Phase of the project starts on the south side of the intersection of Irving Park Road and Madison and extends northward to Creekside Park, north of Tyler Court. Staff is working on the easements required for the trail. This trail, planned for construction in 2023 is key to provide connectivity for the planned Route 59 trail, bridge and boardwalk improvements anticipated for construction in 2024. ROLL CALL:
Trustee Haque Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried. RESOLUTION 2022-1
PUBLIC SAFETY – Trustee Schmidt/Trustee Harper
A-22-006 Motion – Purchase of Comfort Dog Vehicle
Request the Board approve a motion to purchase one support police vehicle to be used to transport the comfort dog between the handler’s home and the police department as well as to citizen engagements during normal police operations.
This motion accepts the 2022 Suburban Purchasing Cooperative bid price of $26,501.00 for one 2022 Ford Escape support vehicle from Currie Motors of Frankfort, Illinois.
Trustee Schmidt presented the Motion and moved for approval. Trustee Harper seconded the motion. Police Chief Daryl Syre stated the Board had approved a 2021 vehicle last year, but due supply issues, the vehicle was no longer available. The bid through the Suburban Purchasing Cooperative meets the needs for this vehicle and the purchase will be made using funds from the Department of Treasury Equitable Sharing account.
Trustee Harper asked if this would be a marked police vehicle. Chief Syre stated it will not but will have the “MP” police-designated license plates. Trustee Haque confirmed the bid price is locked in as many dealers are now charging surcharges as vehicle inventory is very low. ROLL CALL:
Trustee Baumer Aye Trustee Cecille Absent
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Haque Aye
Motion carried.
A-22-007 Resolution – Amendment to the FGM Architects, Inc. Agreement for Police Department Projects
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF A SECOND AMENDMENT TO AN ARCHITECTURAL SERVICES AGREEMENT BETWEEN THE VILLAGE OF STREAMWOOD AND FGM ARCHITECTS, INC. TO PROVIDE PROFESSIONAL ARCHITECTURAL SERVICES TO THE VILLAGE FOR VILLAGE OF STREAMWOOD POLICE DEPARTMENT MISCELLANEOUS PROJECTS.” This Resolution approves the Village amending the architectural agreement with FGM Architects, Inc. to provide additional professional architectural services to the Village for Village of Streamwood Police Department miscellaneous projects.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Haque seconded the motion. Fire Chief Chris Clark stated this is a second amendment with FGM for the proposed work at Fire Station #32 and some changes at the Police Department. The agreement, approved in late 2020, included modifications to various facilities, including Fire Stations #32 and #33. The work on Station #32 was delayed due to cost and material considerations. Additional funds were budgeted for 2022 to accommodate the renovations to Station #32 and some modifications at the Police Department including renovation and security for the parking area, reallocation of space for reporting and interview rooms, and updates to carpet and painting. The scope of the work has changed and the amendment reflects these changes.
Trustee Harper asked about the costs for the proposed work. Chief Clark stated the same fee percentage as the original project remain in place for this amendment, and the project should.be ready for bid in February using MTI as the construction manager. Police Chief Syre stated the estimated costs for the PD improvements are $750,000; $195,000 is
available in FERF with the remainder coming from the Equitable Sharing account. ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Haque Aye
Trustee Baumer Aye Trustee Cecille Absent
Motion carried. RESOLUTION 2022-2
COMMUNITY AFFAIRS – Trustee Cecille/Trustee Haque
A-22-008 Resolution – Agreement with PACE for Transit Shelters
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AN INTERGOVERNMENTAL LICENSE AGREEMENT BETWEEN THE VILLAGE OF STREAMWOOD AND THE SUBURBAN BUS DIVISION OF THE REGIONAL TRANSPORTATION AUTHORITY FOR THE INSTALLATION AND
MAINTENANCE OF VARIOUS NON-ADVERTISING TRANSIT SHELTERS ON VARIOUS RIGHTS-OF-WAY WITHIN STREAMWOOD, IL.” This Resolution approves an Intergovernmental License Agreement for the installation and maintenance of non-advertising transit shelters on various rights-of-way within the Village.
Trustee Haque presented the Resolution and moved for approval. Trustee Thon seconded the motion. Public Works Director Matt Mann stated a similar agreement with PACE was approved for the shelters installed for Poplar Creek Public Library. The Village will provide the concrete pads and PACE will provide the actual shelter. For any new shelters installed, the Village will be responsible for the maintenance, cleaning, snow removal and trash at the shelters. A concrete pad is already in place on Lake Street by Fresh Express, and PACE estimates the shelter will be installed in spring 2022, depending on availability.
Trustee Schmidt asked about the non-advertising and if it couldn’t be a source of additional revenue for the Village. Village Manager Sharon Caddigan stated the Zoning Code prohibits advertising in the rights-of-way which would include the bus shelters. If that were changed, it would open the rights-of-way to any and all forms of advertising and signage. Trustee Harper stated the non-advertising also allows better visibility for security purposes. ROLL CALL:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Haque Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Motion carried. RESOLUTION 2022-3
LEGISLATIVE – Trustee Haque/Trustee Schmidt
A-22-009 Resolution – Labor Agreement for Metropolitan Alliance of Police Chapter 570
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE OF STREAMWOOD, AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO, A LABOR AGREEMENT WITH THE METROPOLITAN ALLIANCE OF POLICE, STREAMWOOD VILLAGE HALL CIVILIANS, CHAPTER 570." This Resolution approves a Labor Agreement between the Village of Streamwood and the Metropolitan Alliance of Police for Village Hall Civilian Employees, Chapter 570, for the period January 1, 2022 through December 31, 2024.
Trustee Haque presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Finance Director Josh Peacock stated the Village held a series of meetings with the MAP 570 representatives and have agreed on a three-year contract. Village Manager Sharon Caddigan noted there were some minor language changes mirroring other contracts, and compensation increases of 3.75%-2.75%-2.5% over the life of the contract. It has also been ratified by the members. ROLL CALL:
Trustee Schmidt Aye Trustee Haque Aye
Trustee Baumer Aye Trustee Cecille Absent
Trustee Harper Aye Trustee Thon Aye
Motion carried. RESOLUTION 2022-4
PUBLIC COMMENTS:
ADJOURNMENT:
Trustee Baumer moved to adjourn to closed session for the purpose of discussing issues related to collective bargaining pursuant to 5 ILCS 120/2(c)(2). Trustee Harper seconded the motion. ROLL CALL:
Trustee Haque Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried. The Village Board adjourned their meeting to Closed Session at 8:03 p.m.
https://www.streamwood.org/getattachment/929d3e22-0d82-448d-9ebb-9e95b6ef5ec4/010622.aspx
Alerts Sign-up