Village of Northbrook Board of Trustees Met June 22.
Here is the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status | Arrived |
| Kathryn Ciesla | Village President | Present | |
| Bob Israel | Trustee | Present | |
| Muriel Collison | Trustee | Present | |
| Heather Ross | Trustee | Present | |
| Johannah Hebl | Trustee | Present | |
| Dan Pepoon | Trustee | Present | |
| Joy Ebhomielen | Trustee | Present |
3. MINUTES APPROVAL
A. Board of Trustees - Regular Meeting - Jun 8, 2021 7:30 PM
| RESULT: ACCEPTED [5 TO 0]
MOVER: Johannah Hebl, Trustee SECONDER: Heather Ross, Trustee AYES: Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla, Israel |
President Ciesla noted the public can make comments by emailing publiccomments@northbrook.il.us. Email responses must be under 200 words in length.
Joseph Henry discussed the Cedar Lane bike pathway & walkway project. He asked what parking accommodations have been made for residents that live on the street where the project is being constructed. He questioned if the Village performed a parking study. President Ciesla responded Matt Farmer will follow-up on the parking matter.
Tom Glennson asked who will be responsible for removing the snow from the public sidewalk when the width is increased to 10-feet. He requested the Village define the extra 7-feet in the project plan. He discussed ways the Village can enhance the campus. Furthermore, he requested the above ground power lines be buried.
Brian Snyder, 2040 Walters Street, commented the proposed project in their neighborhood will cause snow plowing issues. He asked if the project’s objective is to create something similar to Glenview. President Ciesla responded they have not stated Northbrook should look like Glenview and safety is their top priority. She noted Matt Farmer will follow-up to discuss the project.
5. MANAGER'S REPORT
Village Manager Rich Nahrstadt reported the Plan Commission with be conducting a public hearing on accessory dwelling units on Tuesday, July 20, 2021, at 7:30 pm. The public hearing for the Climate Action Plan is scheduled on Tuesday, July 27, 2012, at 7:30 pm.
Matt Morrison, Deputy Director of Public Works, discussed several improvements to the Central Business District that the Public Works Department has installed, such as the pickleball courts in the East Commuter lot, the temporary improvements to the Meadow Road lot, and temporary improvements along Shermer Road. Mr. Morrison stated that Public Works crews have been busy and done a great job making these things happen.
Trustee Israel expressed gratitude for the holiday lighting that has been left on throughout the year and the ambiance it has created in the downtown.
Trustee Collison asked if the plants installed on Meadow & Cherry were annuals or perennials. Mr. Morrison responded the plants are temporary and will be switched out at the end of the season.
Mr. Nahrstadt thanked Jay Heitman for allowing the Village to use his property on the corner of Cherry Lane and Meadow. Trustee Hebl asked if the Bank of America building on Shermer is repairing their roof.
6. WARRANT LIST
A. Review and Approval of Payments to be Made
Trustee Israel Moved for the approval of class A & B Warrants dated June 1, 2021 - June 15, 2021 in the amount of $1,529,991.05
| RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Muriel Collison, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
Trustee Israel Moved for the approval of Frontage Deposit refunds totaling $14,000.00 dated June 14, 2021.
| RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Muriel Collison, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
President Ciesla congratulated the Glenbrook North high school boys’ volleyball team for winning the State Championship. She noted the public can pick up a flamingo and tote bag at Village Hall. Furthermore, 42 houses registered for the 4th of July decorating contest and the Bike Parade registration closes on Friday. Village Manager Rich Nahrstadt will be retiring this year and the Village is very grateful for his contributions to the community.
A. PROCLAMATION:
A Proclamation Recognizing August 3, 2021 as "National Night Out" in the Village of Northbrook
President Ciesla commented the National Association of Town Watch is sponsoring a unique, nationwide crime, drug, and violence prevention program on August 3, 2021 called “National Night Out”. The 37th annual “National Night Out” provides an opportunity for Northbrook to join forces with thousands of other communities across the country in promoting cooperative, police community crime prevention efforts.
B. DIVERSITY, EQUITY, AND INCLUSION MOMENT
Lauren Bondy discussed the DEI (Diversity, Equity and Inclusion) concepts. Their goal is to bring awareness to issues in the community and create open discussion. Furthermore, they want to inspire curiosity, compassion and patience when discussing complex issues.
C. GREEN MOMENT
Dani Bosse, Go Green Summer Intern, discussed the importance of planting gardens for the environment. The current food system is a big contributor to greenhouse gases in the atmosphere. The public can help eliminate greenhouse gases by planting a climate victory garden, which greatly benefits the public and environment. Furthermore, the Climate Action Plan identifies the goal to increase production of local food. She noted a garden will help accomplish the Climate Action Plans goal and encouraged the public to plant a garden.
8. CONSENT AGENDA
| RESULT: ADOPTED [6 TO 0]
MOVER: Johannah Hebl, Trustee SECONDER: Bob Israel, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
A Resolution Authorizing the Purchase of Water Main Tap and Repair Supplies as Needed from Ziebell Water Service Products, Inc. of Elk Grove Village, Illinois; Core & Main LP of St. Louis, Missouri; and Mid-American Water of Wauconda, Inc. of Wauconda, Illinois
B. RESOLUTION NO. 2021-91
A Resolution Approving the Procurement of SCADA Maintenance Services from Technical Support Associates
C. RESOLUTION NO. 2021-92
A Resolution Authorizing an Agreement with Emerald Tree Care, LLC of Roselle, Illinois for the Treatment of 84 Parkway Elm Trees
D. RESOLUTION NO. 2021-93
A Resolution Approving a Master Services Agreement with Sentinel Technologies Inc. for Technology Professional Services and Task Order No. 1 for a Low Baud Circuit Migration Project
E. RESOLUTION NO. 2021-94
A Resolution Authorizing the Termination and Release of Restrictive Covenants (2565 Shermer) F. ORDINANCE NO. 2021-18
An Ordinance Providing for Disposal of Surplus Vehicle
G. ORDINANCE NO. 2021-19
An Ordinance Establishing and Authorizing an Expanded Outdoor Seating Area Pilot Program for Restaurants
COMMITTEE REPORTS
9. ADMINISTRATION AND FINANCE
A. RESOLUTION NO. 2021-95
A Resolution Appointing Cara L. Pavlicek as Village Manager and Approving a Village Manager Agreement
Trustee Israel commented the Village conducted a Village wide survey and received over 400 public comments. The Village received 40 resumes and conducted two interview rounds. Furthermore, the Village selected Cara Pavlicek as the new Village Manager.
Trustee Israel made a motion to approve a resolution appointing Cara Pavlicek as Village Manager, seconded by Trustee Collison. On voice vote, the motion passed.
Trustee Collison congratulated Mr. Nahrstadt on his retirement and Ms. Pavlicek for accepting the Village Manager position.
Cara Pavlicek thanked the Village for appointing her as Village Manager.
Trustee Ross congratulated Mr. Nahrstadt on his retirement and Ms. Pavlicek for accepting the Village Manager position.
Trustee Hebl congratulated Mr. Nahrstadt on his retirement. She noted Ms. Pavlicek has great leadership experience.
Trustee Pepoon congratulated Mr. Nahrstadt on his retirement and Ms. Pavlicek for accepting the Village Manager position.
Trustee Ebhomielen congratulated Mr. Nahrstadt on his retirement and Ms. Pavlicek for accepting the Village Manager position.
President Ciesla congratulated Ms. Pavlicek for accepting the Village Manager position.
| RESULT: ADOPTED [UNANIMOUS]
MOVER: Bob Israel, Trustee SECONDER: Muriel Collison, Trustee AYES: Ciesla, Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen |
A Resolution Approving Contribution to Hunger Resource Network
Trustee Israel noted items B, C and D are related. The items were discussed on May 25, 2021, at the Committee of the Whole meeting.
Trustee Ebhomielen recused herself.
| RESULT: ADOPTED [5 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Muriel Collison, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon ABSTAIN: Ciesla RECUSED: Ebhomielen |
A Resolution Approving Contribution to the Northbrook Women's Club
Trustee Hebl recused herself.
Trustee Israel made a motion to approve a resolution approving contribution to the Northbrook Women's Club, seconded by Trustee Collison. On voice vote, the motion passed.
| RESULT: ADOPTED [5 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Muriel Collison, Trustee AYES: Israel, Collison, Ross, Pepoon, Ebhomielen ABSTAIN: Ciesla RECUSED: Hebl |
A Resolution Approving Contributions to Community Programs and Non-Profit Organizations
Trustee Israel made a motion to approve a resolution approving contributions to Community Programs and Non-Profit Organization, seconded by Trustee Hebl. On voice vote, the motion passed.
| RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Johannah Hebl, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
A Resolution Approving an Economic Incentive Agreement Between and Among the Village of Northbrook, Napleton Properties, LLC, and Steve Foley Cadillac, Inc. (100 Skokie Boulevard)
Trustee Israel noted the Economic Incentive Agreement will help rehabilitate the property located at 100 Skokie Boulevard.
| RESULT: ADOPTED [6 TO 0]
MOVER: Bob Israel, Trustee SECONDER: Dan Pepoon, Trustee AYES: Israel, Collison, Ross, Hebl, Pepoon, Ebhomielen ABSTAIN: Ciesla |
A. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
1. Preliminary Review - Zoning Code Amendment for Fences on Through-Lots in Residential Districts Chan Yu, Deputy Director of Development and Planning Services, presented preliminary review of a text amendment for fences on through-lots in residential districts. Staff is seeking preliminary Board review to consider amending the fence regulations to add certain streets to the Code to allow a fence up to a height of six feet in the rear yard on several additional streets in Northbrook that contain existing through-lots. The amendment was prompted to allow taller fences on certain streets to be consistent with the existing conditions, while also being accommodating to new property owners who have a street facing rear yard. The proposed amendment would improve consistency regarding fence regulations with the existing through-lot properties that have existing non-conforming 6-foot fences to maintain those on the proposed amended streets, without restricting property owners without a fence to only a 3-foot fence if they desire a taller fence similar to their neighbors.
In reviewing this request, staff suggests the Board of Trustees consider the following policy questions:
Should the Zoning Code fence regulations for the through lots in single family districts be amended?
Should the proposed streets be added to the list of streets that are exempt from the 3-foot fence restriction if the residential lot is a through lot?
Trustee Collison asked if they reviewed lots that are connected to alleys and streets. Michaela Kohlstedt, Director responded the alley would be considered a rear yard; properties on a corner lot, such as on Cedar and Walters, a fence along the corner side, Cedar, would be restricted to 3 feet since that is a corner side which is treated similar to a front yard.
Trustee Hebl asked if the Village notified the residents in the community. Village Attorney Steve Elrod responded the text amendment only requires newspaper notification. However, the Board can require additional notice to residents that will be affected by the proposed change.
Ms. Kohlstedt commented many of the residents in the community have fences over 6-feet in height. She noted they discussed a notification process for residents in the community that the proposed amendment would allow for the taller fence.
Mr. Elrod commented the Village must decide if they want to send an extra notice to residents in the community.
Trustee Hebl made a motion to provide additional notice to residents in the community, seconded by Trustee Ebhomielen. On voice vote, the motion passed.
11. COMMUNITY AND SUSTAINABILITY
Trustee Ross provided an update on the Climate Action Plan. The goal is to reduce greenhouse gases and emissions in the community. The public comment period closed yesterday, and they received an overwhelming number of responses. Furthermore, the Draft Climate Action Plan public hearing is scheduled on July 27, 2021.
12. PUBLIC WORKS AND FACILITIES
A. Disposition of 1657 Shermer (Grainger)
Village Manager Rich Nahrstadt presented the disposition of 1657 Shermer (Grainger). The Board previously discussed several ideas for the Grainger site. The Village hired a consultant to perform a Downtown study to determine appropriate uses for the property, which they recommended creating residential uses. During the COVID-19 pandemic, the schools utilized the property for storage and the Village utilized the property for vaccination clinics. Furthermore, the Village has decided to sell the property.
He noted the Village received a proposal from CBRE to market the property for sale. The Village has received two unsolicited offers to purchase the property.
President Ciesla suggested utilizing brokerage services to market the property to a large network of buyers. She asked how the Village should follow-up with the offers received. Village Attorney Steve Elrod responded the Village should review the proposals with the buyers. However, if the Village decides to utilize brokerage services, the proposals should be excluded from the brokerage agreement.
Trustee Israel stated he is in favor of utilizing brokerage services to market the property. He noted the goal is to achieve the highest value for the property.
Trustee Collison stated she is not in favor of utilizing brokerage services to market the property and suggested the Village market the property for sale. She noted the brokerage commission is too high. Furthermore, she suggested reviewing the current offers received.
Trustee Ross stated she is in favor of utilizing brokerage services to market the property. Furthermore, she agrees with Mr. Elrod regarding excluding the proposals.
Trustee Hebl stated she is in favor of utilizing brokerage services to market the property.
Trustee Pepoon stated he is in favor of utilizing brokerage services to market the property. Furthermore, he agrees with Mr. Elrod regarding excluding the proposals. He suggested exploring different brokerages.
President Ciesla asked if the Board agrees with exploring different brokerages.
The Board agreed with exploring different brokerages.
Trustee Ebhomielen stated she concurs with President Ciesla.
President Ciesla commented the majority of the Board agrees with utilizing brokerage services to market the property and excluding the two offers received from the brokerage agreement.
13. PUBLIC SAFETY
14. COMMUNICATIONS AND OUTREACH
15. REMARKS FOR THE GOOD OF THE ORDER
Trustee Israel encouraged the public to attend the farmers market tomorrow.
Trustee Hebl commented pickle ball courts in the east commuter lot are open this weekend.
16. CLOSED SESSION
None
17. ADJOURN
Trustee Pepoon moved, seconded by Trustee Ross to adjourn the meeting at 8:44 pm. On roll call, all were in favor
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