Village of Bartlett Village Board met April 6.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Wallace called the regular meeting of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. and NOTICE IS HEREBY GIVEN pursuant to Section 7(e) of the Open Meetings Act as set forth in Senate Bill 2135 signed by Governor J.B. Pritzker on June 12, 2020, making it effective upon said signing (“SB 2135”), that the regular meeting of the Village President and Board of Village Trustees of the Village of Bartlett (the “Village Board”) scheduled to be held on April 6, 2021 at 7:00 p.m. at the Bartlett Municipal Building, 228 South Main Street, Bartlett, Illinois, may be conducted by audio or video conference without a physical quorum of the members of the Village Board present because an in-person meeting is not practical or prudent due to a disaster, that being COVID-19 pandemic and the applicable restrictions imposed under various laws rules, restrictions, Executive Orders and/or announcements issued by Illinois Governor J.B. Pritzker and/or Ngozi O. Ezike MD, Director of the Illinois Department of Public Health, including without limitation “Restore Illinois: A Public Health Approach to Safely Reopen Our State”, which currently limits gatherings to the lesser of 50 people or 50% of the capacity of the meeting room as a public health measure.
2. ROLL CALL
PRESENT: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski and President Wallace
ABSENT: None
ALSO PRESENT: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Sr. Management Analyst Sam Hughes, Management Analyst Joey Dienberg, Finance Director Todd Dowden, Director of Public Works Dan Dinges, Assistant Public Works Director Tyler Isham, Planning & Development Director Roberta Grill, Building Director Brian Goralski, Head Golf Professional Phi Lenz, Chief Patrick Ullrich, Deputy Chief Geoff Pretkelis, Deputy Chief Jim Durbin, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. INVOCATION – Reverend Susan Tyrrell from Immanuel United Church of Christ gave the invocation.
4. PLEDGE OF ALLEGIANCE
5. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Gandsey stated that she would like to remove item E.1 from the Consent Agenda.
President Wallace then recited each item that was on the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon. He then stated that he would entertain a motion to approve the Consent Agenda, and the items designated to be approved by consent therein.
Trustee Suwanski moved to Amend the Consent Agenda and that motion was seconded by Trustee Deyne
ROLL CALL VOTE TO AMEND THE CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Deyne moved to approve the Amended Consent Agenda and that motion was seconded by Trustee Gandsey
ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
6. MINUTES – Covered and approved under the Consent Agenda.
7. BILL LIST – Covered and approved under the Consent Agenda.
8. TREASURER’S REPORT - None
9. PRESIDENT’S REPORT
President Wallace asked for an update on the vaccination site.
Assistant Village Administrator Scott Skrycki stated that they have been working for several months trying to put together a vaccination clinic. More specifically, they have been working with Jewel/Osco and once they got a commitment, they looked at several sites and zeroed in on the Bartlett Park District because of theIr willingness to cooperate as well as the logistics of that building. The first vaccination is going to be on April 13th and they are using a phased approach for the registration. Phase 1 is seniors over age 65 and they were sent a notice today. They got those lists from the county and the township. Tomorrow, they will look at front line essential workers who have not had the vaccination yet. After that, they will go public with the link. He thanked IT, police and administration for putting this together. Most communities have seen 1,200 shots in the area and some have had 2,200 shots. They are getting 3,300 vaccinations and are very pleased with that number. This will be the Pfizer vaccine.
Trustee Gandsey asked about leftovers at the end of the day and wondered if we are prepared to make sure that every spot is filled?
Mr. Skrycki stated that Jewel takes them out of the refrigeration units as the day progresses. They also have an outlier list and the fact that the final phase is sharing it with the region will assure that all shots will be utilized. They are confident that they won’t have a problem.
Village Administrator Paula Schumacher stated that they got an additional 1,100 doses because they are working with the Jain Society and Jewel asked them to combine.
10. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Deyne congratulated Trustee Carbonaro with the addition of a new grandson. He also recognized birthdays and anniversaries of staff.
Trustee Reinke stated that they had a Bike & Run Committee meeting about two weeks ago and there are a number of projects heading for the Village Board. The committee was very excited and had some great input. They will be adding to the paths and making biking safer.
11. TOWN HALL
Jay Langfelder, 1665 Penny Lane
Mr. Langfelder was there with concerns about the Bartlett Fire Protection District’s proposal for the fire stations fire training facility. He explained that Carol Stream has a facility and was told that the tower has maintenance issues but the training is well worth it. The tower is closed for certain months (December and January) because of liability issues. In 2020, the tower was closed because of the Covid situation. Rent for eight hours of training is $1,200-$1,400 and rates will fluctuate, depending on what type of training. Fire Chief Gabrenya and Jim McCarthy mentioned that the cost of the tower at station three will be $300,000. He was told that it is well worth it to have a training tower in the district. Carol Stream’s fire district keeps an Insurance Service Rating (ISO) score of 2 and the best you can get is a 1. Information on the community’s fire protection analyzes data using the fire suppression rating schedule. Public protection classification from 1 to 10, with 1 being best. Carol Stream has a #1. Prior to the referendum in March, 2018, Chief Falese, the fire district and the board (he was a board member) considered the lack of revenue, slow growth of revenue and increased emergency calls that the district was facing. It was wear-and-tear on the fleet and that is one concern he has is steadily replacement of vehicles which is the backbone along with the training of our personnel at the fire district. He is a strong proponent of training but is concerned about where the funds are being spent. In 2018, we opened up our checkbooks to improve the fire district, along with the police department we rate very well on safety. He wanted to assure that we are spending the money wisely.
Beth Cooper-Zobott, 1327 Tamarack Drive {Question read by staff member} Ms. Cooper-Zobott would like additional information about the proposed Plunkett apartment complex for Naperville Road, south of Timberline townhomes. What is the status of the complex and will neighbor’s be consulted if a decision has not yet been made?
President Wallace stated that we will respond to her directly with answers to her questions.
12. STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN REINKE
Trustee Reinke presented Ordinance 2021-30, an Ordinance Approving a Site Plan and Granting a Special Use Permit for Fire Station #3 Located at 1575 W. Bartlett Road.
Trustee Reinke moved to approve Ordinance 2021-30, an Ordinance Approving a Site Plan and Granting a Special Use Permit for Fire Station #3 Located at 1575 W. Bartlett Road and that motion was seconded by Trustee Deyne.
Trustee Suwanski asked what they would do if the zoning permit is not passed. Chief Gabrenya stated that they have not given it any thought.
Trustee Suwanski asked if they would perhaps build it to the 35’ height.
Chief Gabrenya stated that they did not have a discussion on this so he couldn’t speak about it. He stated that a lot about what makes it an issue is the height and that is because of the railings.
Trustee Suwanski asked what other organizations they targeted for grants and asked if hey had further discussion about that.
Chief Gabrenya stated that they are always looking for grant opportunities out there for capital projects.
Trustee Suwanski stated that she understands that there are two engines on order right now.
Jim McCarthy stated that their board adopted a vehicle replacement program about a year ago. They have two new engines that are on order and should be here in July or August of this year. We are on track with the replacement schedule.
Trustee Suwanski stated that at their last meeting there was some concern about ambulances and asked him to elaborate. Is it true that we only have two.
Chief Gabrenya stated that every one of their employees is a paramedic. When they look at it from a staffing standpoint, they have two ambulances which are their transport vehicles. They transport a patient to the hospital. Basically, all five of their vehicles are ALS equipped and can handle any type of call, their engines can’t transport. They have all the same medical supplies, medications, defibrillators, innovation equipment and anything you would find in an emergency room. Sometimes if you call for an ambulance you will see an engine show up because there are three paramedics on that vehicle and it is ALS equipped. In the fire service there are benchmarks that they look at to determine their staffing levels. They are nowhere near putting a third ambulance in-service. They look at these benchmarks to determine when they need to have another vehicle.
Mr. McCarthy stated that last year the Village of Lombard, put a third ambulance in place. At that point they were running 6,600 calls per year, we run 4,000 calls per year. These are metrics that are nationwide. Seventy percent of their calls are EMS calls and 30% are rescue or fire suppression. To follow those standards, being that they are national standards and they are certainly following those best practices. As to the concerns over funding, at the end of the day their board has done extensive return on investment studies on this and they are very qualified to do that and these are there funds to spend. At the end of the day, if there is questions about those funds (Trustee Langfelder) should really come to their board meeting and hear the facts. Streamwood does not have a training tower, it is a hose tower, and only a hose tower. Carol Stream’s training tower is closed from November 1 until the end of February because of weather. They cannot have people in their training tower because of moisture, potential fall possibilities, and you do not want a firefighter injured during training. If anyone is interested in facts, they are happy to provide facts as opposed to sub-position.
Chief Gabrenya stated that they have all received copies of the emails from Chief Schulz that explains when their facility was out of service to replace thermal tiles and tuck pointing. The structure that they use which is masonary is out of service from November through March. Just recently came back online and is going to go out of service again for tuck pointing. There was also an email from Chief Clark from Streamwood and they don’t have a training tower. They have a hose tower and cannot put smoke in that facility. A picture of the West Chicago facility was also included which is a two-story structure and all they can do in that structure is burn. It does not fit their needs and allow them to do the training they have talked about. He talked about scheduling and the limited accessibility to outside agencies because they want to train themselves first. The overtime to send their crews out of town is close to $50,000 and that is just twice per year. They need to be trained a lot more than that and this allows them to do that. As President Wallace has mentioned, it will make this community safer without a doubt.
President Wallace stated that he made a very good point, it is not our responsibility to determine how the fire district spends their money, it is their prerogative. It is our job to see if we will approve the variance. His main question here is, does it make the village safer? The answer is yes. Does it cause a nuisance? The answer is no.
Trustee Suwanski stated that she was not trying to question their ability - it’s your money to spend. She was just voicing concerns from some of the residents.
Trustee Reinke stated that he got a lot of input from residents - a lot of questions. He didn’t think this was the proper forum because this is a request for zoning relief. He thought they had a public relations issue on their hands. There is definitely some dissatisfaction out there and questions about this. It is a complicated issue.
Trustee Gandsey stated that she had a lot of inquiries also.
President Wallace stated that residents don’t understand that the fire district is a separate entity with its own board.
Trustee Reinke called the question.
ROLL CALL VOTE TO APPROVE ORDINANCE 2021-30 APPROVING A SITE PLAN AND SPECIAL USE PERMIT FOR FIRE STATION #3
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GANDSEY
Trustee Gandsey stated that there was no report
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne presented Resolution 2021-31-R, a Resolution Adopting the Village of Bartlett Budget for Fiscal Year 2021-2022.
Trustee Deyne moved to approve Resolution 2021-31-R, a Resolution Adopting the Village of Bartlett Budget for Fiscal Year 2021-2022 and that motion was seconded by Trustee Hopkins.
Trustee Reinke moved to amend the budget to remove the drone and that motion was seconded by Trustee Suwanski.
President Wallace stated that we have a motion to amend the motion to approve the budget to remove the drone.
ROLL CALL VOTE TO AMEND RESOLUTION 2021-31-R TO REMOVE DRONE/SOFTWARE/TRAINING ($5,000) FROM THE BUDGET
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Reinke stated that it is never just $5,000. There are things that you “got to have” and things that would be “real nice”. This is an example of government going crazy with toys.
Trustee Gandsey moved to approve the Amended Resolution 2021-31-R a Resolution Adopting the Village of Bartlett Budget for Fiscal Year 2021-2022 and removal of drone/software/training ($5,000) and that motion was seconded by Trustee Deyne.
ROLL CALL VOTE TO APPROVE AMENDED RESOLUTION 2021-31-R TO REMOVE DRONE/SOFTWARE/TRAINING ($5,000) FROM THE BUDGET
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Deyne stated that the Village Wide Information Technology Plan was covered and approved under the Consent Agenda.
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN HOPKINS Trustee Hopkins stated that there was no report.
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO
Trustee Carbonaro presented Ordinance 2021-32, an Ordinance Amending Chapter 4 (Board of Fire and Police Commissioners) of Title 2 Entitled “Boards and Commissions” of the Bartlett Municipal Code.
Trustee Carbonaro moved to approve Ordinance 2021-32, an Ordinance Amending Chapter 4 (Board of Fire and Police Commissioners) of Title 2 Entitled “Boards and Commissions” of the Bartlett Municipal Code and that motion was seconded by Trustee Deyne.
Trustee Gandsey asked if they had anyone in mind for the additional commission member.
President Wallace stated that he has a few applicants.
Trustee Gandsey stated that she wanted to make sure that they get a good diverse set of people on this commission. She stated that in 2017, she was appointed to the Economic Development Commission and she wanted to make sure that there is a good process in place so that anyone that is interested would know what is available.
Administrator Schumacher stated that the form is on the village website and they frequently get applications from residents for all of the commissions.
President Wallace stated that the reason the ordinance was proposed to be changed was because with only three members on this commission, a quorum could be difficult if one was absent. Also, there were so many members on this commission for such a long time, they didn’t have anyone to be trained on the culture they like to see in the village.
ROLL CALL VOTE TO APPROVE ORDINANCE 2021-32 AMENDING CHAPTER 4 OF THE MUNICIPAL CODE
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
F. PUBLIC WORKS COMMITTEE, CHAIRMAN SUWANSKI
Trustee Suwanski stated that Resolution 2021-33-R, a Resolution Approving of the Village of Bartlett’s 2021 Water Main Replacement Project Agreement Between the Village of Bartlett and Gerardi Sewer and Water Co.; Resolution 2021-34-R, a Resolution Approving the Second Amendment Agreement Between the Village of Bartlett and AT&T; Resolution 2021-35-R, a Resolution Approving of the Contract for the Backflow Testing Services Between the Village of Bartlett and Advantage Plumbing & Drain, Inc. were covered and approved under the Consent Agenda.
13. NEW BUSINESS - None
14. QUESTION/ANSWER PRESIDENT & TRUSTEES
Trustee Reinke stated that since the election is officially over, apparently the village code only permits four campaign signs in your yard at any time and he thought perhaps we could look at that a little more closely.
Attorney Mraz stated that there is a Supreme Court case, since the ordinance was drafted in 2003, and the village is pre-empted. There is a U.S. Supreme Court case where a municipality tried to come up with different regulations for political signs and other temporary signs. This was one of the few times, there was a 9-0 decision declaring it unconstitutional. The only thing that is left in the state statute is aggregate signage. There is not a solution and the village cannot enforce this. We will look at this before the next election.
Trustee Reinke stated that he has the utmost confidence in his ability to draft something. It doesn’t have to be what he just said as long as it’s constitutional. The current state of affairs is inappropriate. It’s not the proper solution that he is getting phone calls from residents that they are getting tickets or notices because they have 4 signs in their yard. He gets phone calls about code enforcement all the time as well as homes with signs for years. It is worth taking a look at and he doesn’t know if it is more training for code enforcement or something they need to talk more about during the goal setting workshop.
15. ADJOURN
President Wallace stated that the Board would be going directly into the Committee of the Whole meeting following adjournment.
There being no further business to discuss, Trustee Deyne moved to adjourn the regular Board meeting and that motion was seconded by Trustee Gandsey.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Carbonaro, Deyne, Gandsey, Hopkins, Reinke, Suwanski
NAYS: None
ABSENT: None
MOTION CARRIED
The meeting was adjourned at 7:39 p.m.
https://www.bartlettil.gov/home/showpublisheddocument/11803/637545922346670000
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