Village of Streamwood President and Board of Trustees Met May 6.
Here is the minutes provided by the board:
CALL TO ORDER:
President Roth called the meeting to order at 7:06 pm.
ROLL CALL:
Trustee William Harper Present
Trustee Mary Thon Present
Trustee Larry Schmidt Absent
Trustee Michael Baumer Present
Trustee James Cecille Present
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
P-21-001 Committee Assignments / Commission Liaisons (see attachment)
President Roth reviewed the Committee Assignments and requested concurrence. Trustee Thon moved for approval. Trustee Harper seconded the motion. A voice vote approved the Committee Assignments.
President Roth reviewed the Commission Liaison appointments and requested concurrence. Trustee Harper moved for approval. Trustee Baumer seconded the motion. A voice vote approved the Commission Liaison appointments.
SWEARING-IN OF NEWLY ELECTED OFFICIALS:
Officiated by Honorable Clayton J. Crane (ret.)
Billie D. Roth, Village President
Kittie L. Kopitke, Village Clerk
Michael H. Baumer, Village Trustee
Rezwanul Haque, Village Trustee
William W. Harper, Village Trustee
RECESS:
Trustee Harper moved for a short recess to allow for photos and refreshments. Trustee Haque seconded the motion. A voice vote approved the Recess. The Village Board recessed their meeting at 7:19 p.m.
RECONVENE MEETING:
The Village Board reconvened their meeting at 7:45 p.m.
ROLL CALL:
Trustee William Harper Present
Trustee Mary Thon Present
Trustee Larry Schmidt Absent
Trustee Rezwanul Haque Present
Trustee Michael Baumer Present
Trustee James Cecille
Present President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan stated on April 30th, Cook County relaxed some of their COVID-19 restrictions. Today, Governor Pritzker announced the “Bridge Phase” may be possible as of May 14th, if the metrics continue favorably. Ms. Caddigan noted that Streamwood and Cook County have very similar metrics at this time with a 4.9% positivity rate. JEMS held another vaccination clinic today with up to 6,000 available appointments, but only filled around 1,000. This indicates many who wish to receive the vaccine have already done so.
APPROVAL OF AGENDA:
Request the Board approve the May 6, 2021 Agenda as presented. Trustee Cecille moved for approval. Trustee Haque seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Regular Board Meeting of April 15, 2021 as presented. Trustee Baumer moved for approval. Trustee Harper seconded the motion. A voice vote approved the Minutes as presented.
FINANCE – Trustee Baumer/Trustee Thon
A-21-049 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $1,625,374.13 which represents the total of the schedule of bills dated May 6, 2021.
General Fund $ 174,987.22
Wetland Special Service Areas 3,107.90
Capital Replacement Fund 735,748.68
Street Improvement Fund 71,982.77
Equipment Replacement Fund 6,500.00
Facilities Replacement Fund 264,509.47
Water and Sewer Fund 331,188.49
Golf Fund 17,509.96
Police Pension Fund 11,606.04
Firefighters Pension Fund 8,233.60
Total $ 1,625,374.13
Trustee Baumer moved for approval of the semi-monthly expenditures as presented. Trustee Cecille seconded the motion. Finance Director Josh Peacock stated many of the expenses are attributable to the construction at Fire Station 31 and Public Works, as well as the ongoing water meter transmission unit replacement project.
ROLL CALL:
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Motion carried.
A-21-050 Resolution – Approval of Contract – Refuse and Recycling Services
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND AUTHORIZING THE VILLAGE CLERK TO ATTEST A CERTAIN AGREEMENT WITH GROOT INDUSTRIES, INC. FOR THE COLLECTION AND DISPOSAL OF GARBAGE, REFUSE, SOLID AND YARD WASTE AND RECYCLABLES.” This Resolution authorizes the Board to approve a contract for the collection of residential refuse, recycling, and yard waste with Groot Industries for a contract term of five (5) years.
Trustee Baumer presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Finance Director Josh Peacock stated the current contract with Advanced Disposal expires on June 30th, and a Request for Proposals was issued in February. Four proposals were received, with Groot Industries, Inc. being the low qualified proposal. Rates for residential pickup will decrease 10% in the first year, and then increase 3% annually for the next four years of the contract. The service remains the same with rolling toters and a “take all” collection, and utilizes the same four days for pickup. E-waste pickup will be offered, similar to white goods pickup, at a fee and when the customer calls for such a pickup. Josh Molnar and Bart Visser, from Groot Industries, were present for questions.
Trustee Harper asked if the pickup days were remaining the same for all residents. Mr. Molnar stated approximately 500 residents would be asked to switch to a new pickup day to allow a better load balance. These customers will be individually notified. Trustee Harper asked if the toters are similar in color; Mr. Molnar stated they are a dark green with a contrast lid on the recycling toter. Trustee Harper also asked about the E-waste service. Mr. Molnar stated the customer would call at least 24 hours prior to their pickup day to arrange an E-waste pickup and would pay in advance for the service. Trustee Cecille asked about the age of their equipment. Mr. Visser stated their trucks are 5 years or less in age.
ROLL CALL:
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Motion carried. RESOLUTION 2021-27
COMMUNITY AFFAIRS – Trustee Cecille/Trustee Haque
A-21-051 Ordinance – Approval of Disposal of Surplus Equipment
Request the Board approve an Ordinance entitled “AN ORDINANCE
AUTHORIZING THE SALE BY PUBLIC AUCTION, PRIVATE SALE, OR TRANSFER OF SURPLUS PERSONAL PROPERTY OWNED BY THE VILLAGE OF STREAMWOOD.” This Ordinance approves declaring various items surplus and authorizing the disposal of these items by private sale, auction, trade-in, donation, or to otherwise discard them at the least cost to the Village.
Trustee Cecille presented the Ordinance for first reading. Village Manager Sharon Caddigan stated the Village follows a replacement schedule for equipment and recommends disposal of items no longer meeting the needs. This list has several vehicles, computer equipment and various items from Fire Station 33 associated with their upcoming renovations. Ms. Caddigan asked the Board to consider waiving the first reading.
Trustee Cecille moved to waive the first reading for the Ordinance. Trustee Thon seconded the motion. A voice vote approved waiving the first reading. Trustee Cecille moved for approval of the Ordinance as presented. Trustee Thon seconded the motion.
ROLL CALL:
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Motion carried. ORDINANCE 2021-8
PUBLIC SAFETY – Trustee Schmidt/Trustee Harper
A-21-052 Resolution – Intergovernmental Agreement – School Resource Officer
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE OF STREAMWOOD AND AUTHORIZING THE VILLAGE
CLERK TO ATTEST TO A CERTAIN AGREEMENT WITH SCHOOL DISTRICT U-46 FOR THE PROVISION OF A SCHOOL RESOURCE OFFICER.” This Resolution approves an Intergovernmental Agreement with School District U-46 for school liaison services wherein the Village provides police officer liaisons at Streamwood High School, Canton Middle School and Tefft Middle School.
Trustee Harper presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Deputy Police Chief Josh Norum stated the police department has worked cooperatively with the school district for a number of years with liaison officers in the middle and high schools. There are no significant changed to the agreement for the coming year and the contract covers the 2021-2022 school year through June 10, 2022.
ROLL CALL:
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Motion carried. RESOLUTION 2021-28
LEGISLATIVE – Trustee Haque/Trustee Schmidt
A-21-053 Resolution – Intergovernmental Agreement – Storm Sewer Improvements at Oakhill School
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE OF STREAMWOOD AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN INTERGOVERNMENTAL AGREEMENT WITH SCHOOL DISTRICT U-46 FOR THE SHARING OF COSTS FOR STORM SEWER IMPROVEMENTS AT OAKHILL SCHOOL.” This Resolution approves an Intergovernmental Agreement with School District U-46 to permit storm sewer work on and adjacent to Oakhill School.
Trustee Haque presented the Resolution and moved for approval. Trustee Baumer seconded the motion. Public Works Director Matt Mann stated Oakhill Elementary School is adjacent to the Oakhill Detention Reservoir, and storm water from Oltendorf Road drains into a Village-owned pipe that crosses the school property and discharges into the reservoir. The school district also has a sewer on the same site which drains their property to the Village sewer system. The Village storm sewer needs rehabilitation and an increase in size. The school district storm sewer needs to be reconfigured, replaced and disconnected from the Village’s storm sewer to reduce flooding at the school. An intergovernmental agreement will allow utilizing one contractor to perform all the work needed, and will same time and costs. Work will be done during the summer when school is not in session. Each entity will pay their respective share of the work with the Village’s portion estimated at $160,638.50 and the school district share being $118,486.50. The Village will be the lead agency for the project.
ROLL CALL:
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Trustee Baumer Aye
Motion carried. RESOLUTION 2021-29
PUBLIC WORKS – Trustee Harper/Trustee Cecille
A-21-054 Motion – Approval of Bid / Purchase of Asphalt Paving Material
Request the Board approve a Motion to accept the bid and authorize the purchase of asphalt paving material at a cost of $50.50 per ton for surface, $46.00 per ton for base and $50.50 per ton for level binder from Plote Construction, the low bidder after the bids are adjusted based on the distance to the asphalt plant.
This Motion accepts the bid from Plote Construction, 1100 Brandt Drive, Hoffman Estates, Illinois, the low adjusted bidder, for the purchase of 2,500 tons of surface asphalt, 1,000 tons of base asphalt and 1,000 tons of level binder asphalt for a total estimated cost of $222,750.
Trustee Harper presented the Motion and moved for approval. Trustee Cecille seconded the motion. Public Works Director Matt Mann stated this is the annual purchase of paving materials. Two approvals are requested, so if the first plant is not producing the needed product, the second supplier can be used. Plote was the low bid as the main supplier. Trustee Baumer asked how many times the secondary supplier is used. Mr. Mann stated that it is only 1-2 times during a paving seasons of 50 or more days.
ROLL CALL:
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Motion carried.
A-21-055 Motion – Approval of Purchase / Alternative Source for Asphalt Paving Material
Request the Board approve a Motion to authorize the purchase of asphalt paving material from an alternative source, Arrow Road Construction Co., 3401 S. Busse Road., P.O. Box 334, Mt. Prospect, IL, the only other bidder for the purchase of asphalt paving material.
This Motion authorizes the purchase of asphalt paving material from an alternative source, on those occasions when asphalt paving material that is to be provided by Plote Construction, the low adjusted bidder, is not available.
Trustee Harper presented the Motion and moved for approval. Trustee Haque seconded the motion.
ROLL CALL:
Trustee Thon Aye
Trustee Schmidt Absent
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Motion carried.
COMMUNITY DEVELOPMENT - Trustee Thon/Trustee Baumer
A-21-056 Ordinance – Plat of Dedication – Valley Lane
Request the Board approve an Ordinance entitled “AN ORDINANCE OF THE VILLAGE OF STREAMWOOD TO APPROVE AND ACCEPT A PLAT OF DEDICATION FOR A CERTAIN RIGHT OF WAY IN THE VILLAGE OF STREAMWOOD, COOK COUNTY, ILLINOIS.” This Ordinance grants a small parcel of land, which is currently platted as a private road, to the Village that had not been transferred when adjacent parcels were dedicated.
Trustee Thon presented the Ordinance for first reading. Community Development Director John Peterson stated this is a piece of roadway 49 feet by 279 feet that was originally a way to have vehicles enter the shopping center without a direct access onto Lake Street. It later became Valley Lane and was extended to serve the buildings constructed to the north of the shopping center. The roadway should have been dedicated to the Village as a right-of-way many years ago. There is a grass area along the east side of the roadway that will continue to be maintained by the shopping center owner.
Trustee Thon moved to waive the first reading for the Ordinance. Trustee Harper seconded the motion. A voice vote approved waiving the first reading. Trustee Thon moved for approval of the Ordinance as presented. Trustee Haque seconded the motion.
ROLL CALL:
Trustee Haque Aye
Trustee Baumer Aye
Trustee Cecille Aye
Trustee Harper Aye
Trustee Thon Aye
Trustee Schmidt Absent
Motion carried. ORDINANCE 2021-9
PUBLIC COMMENTS:
Adelita Zeier, Chair of the Community Relations Commission, stated the Commission members will be participating in the Streamwood Park District Park Pride Day on May 15th and have been assigned to Glenbrook Park.
ADJOURNMENT:
Trustee Cecille moved to adjourn. Trustee Haque seconded the motion. A voice vote approved the adjournment. The Village Board adjourned their meeting at 8:13 p.m.
https://www.streamwood.org/getattachment/2e292fe8-776c-47cb-abda-07cf25b23ced/050621.aspx
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