City of Evanston City Council Met Jan. 11.
Here is the agenda provided by the council:
(I) ROLL CALL: BEGIN WITH ALDERMAN WILSON
RC1. Suspension of the Rules Allowing for Remote Participation
Due to an executive order issued by Governor J.B. Pritzker, staff recommends a suspension of the rules regarding in-person attendance requirements for public meetings, allowing for City Council members and City staff to participate in this meeting remotely.
For Action
(II) MAYOR PUBLIC ANNOUNCEMENTS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
CM1. Retirement of Fire Chief Brian Scott
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind.
(VI) SPECIAL ORDERS OF BUSINESS
SB1. Approval of $500,000 of CDBG-CV Funding for Rent Assistance Program to Address Renters at Highest Risk of Eviction and SmallLandlords 15 - 20
Staff recommends City Council approval of $500,000 of CDBG-CV funding for Connections for the Homeless for a rent assistance program;$450,000 will be used for rent assistance and up to $50,000 for administrative and staff costs including assisting and screening applicants, completing income certifications, compiling documentation of incomes, and processing payments to landlords. Priority will be given to households in census tracts most impacted by COVID-19 based on theUrban Institute Emergency Rental Assistance Priority Index, with > five months of rent arrearages, incomes ≤ 80% in 2019, and renting from small Evanston landlords who are at higher risk from unpaid rents.Funding source is the City’s CDBG-CV grant of $1,586,370 from theCARES Act and must be used to prevent, prepare for and respond to coronavirus; account number is 215.21.5226.65538. $500,000 is allocated in the City’s CARES Act Amendment to its 2019 Action Plan for rent assistance.
For Action
Approval of $500,000 of CDBG-CV Funding for Rent AssistanceProgram to Address Renters at Highest Risk of Eviction and SmallLandlords
SB1. Resolution 129-R-20, Committing to Funding of General FundReserves by 2025
Reserves by 2025Staff recommends City Council adoption of Resolution 129-R-20, committing to reach the City's fund balance policy of 16.66% of GeneralFund expenses in reserves by December 31, 2025.
For Action
129-R-20 Fund Balance Resolution
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
C1. Approval of the Minutes of the Regular City Council meeting of Staff recommends approval of the minutes of the Regular City Council meeting of City Council Minutes 12.14.2020
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN SUFFREDIN
A1. Approval of the City of Evanston Payroll, Bills, and Credit Card Activity
Staff recommends City Council approval of the City of Evanston Payroll for the period of November 23, 2020, through December 06, 2020, in the amount of $2,710,931.98 and December 07, 2020, through December20, 2020, in the amount of $2,754,489.56. Bills List for January 12,2021, FY 2020, in the amount of $2,718,386.90, and Bills List January12, 2021, FY 2021 in the amount of $2,366,176.94 and credit card activity for the period ending October 26, 2020, in the amount of$155,613.14 and period ending November 26, 2020, $187,115.68.
For Action
Approval of the City of Evanston Payroll ,Bills, and Credit Card Activity
A2. Approval of BMO Harris Amazon Credit Card Activity
Staff recommends City Council approval of the City of Evanston’s BMOHarris Amazon Credit Card Activity for the period ending October 26,2020, in the amount of $8,654.16 and November 26, 2020, in the amount of $5,783.81.
For Action
Approval of BMO Harris Amazon Credit Card Activity
A3. Sole-Source Contract with DualTemp Clauger for Ice RefrigerationMaintenance Services at the Robert Crown Community Center IceComplex and Library 90 - 110
Staff recommends that City Council authorize the City Manager to execute a sole-source contract with DualTemp Clauger (4301 SouthPackers Avenue, Chicago, IL 60609) to provide ice refrigeration maintenance services for the Robert Crown Community Center IceComplex and Library in the amount of $45,123.00 for year one, $45,939for year two and $46,755 for year three. The contract is for an initial three (3) year period with the option to renew for two (2) additional one(1) year renewals. Funding for the purchase will be from the CrownCenter System Repairs Fund (Account 100.30.3030.62251).
For Action
Sole-Source Contract with DualTemp Clauger for Ice RefrigerationMaintenance Services at the Robert Crown Community Center IceComplex and Library
A4. Approval of FY 2021 Solid Waste Agency of Northern Cook CountyDisposal Fees
Staff recommends that City Council authorize the City Manager to execute an extension of the intergovernmental agreement for 2021refuse disposal fees to the Solid Waste Agency of Northern CookCounty (SWANCC) in the not-to-exceed amount of $700,000 for operations and maintenance of the Agency. Funding will be provided by the Solid Waste Fund (Account 520.40.4310.62405), which has a budget of $734,400 for FY 2021.
For Action
Approval of FY 2021 Solid Waste Agency of Northern Cook CountyDisposal Fees
A5. Approval of Change Order No. 2 to the Agreement with Stantec Consulting Services for the 1909 Raw Water Intake Replacement(RFP 19-02)
Staff recommends the City Council authorize the City Manager to execute Change Order No. 2 to the agreement with Stantec ConsultingServices, Inc. (350 North Orleans Street, Suite 1301, Chicago, IL 60654)for the 1909 Raw Water Intake Replacement (RFP 19-02) in the amount of $15,025.00. This will increase the overall contract amount from$751,023.00 to $766,048.00. Funding is provided from the Water Fund(Account 513.71.7330.62145 - 719001), which has an approved FY2021 budget of $1,495,000, all of which is remaining. In both FY 2020and FY 2021, $400,000 was allocated each year for this project for a total engineering budget of $800,000. City staff intends to pursue a low interest loan from the Illinois Environmental Protection Agency (IEPA)State Revolving Fund (SRF) and from the United States EnvironmentalProtection Agency (EPA) Water Infrastructure Finance and InnovationAct (WIFIA) program. These loans are only issued after the design is complete and a contractor has been selected. If the City is successful in obtaining the loans, all eligible engineering and construction costs would be funded by the loans.
For Action
Approval of Change Order No. 2 to the Agreement with Stantec Consulting Services for the 1909 Raw Water Intake Replacement (RFP19-02)
A6. Approval of Change Order No. 1 to the Agreement with Wantman Group, Inc. for the Citywide Parking Study
Staff recommends City Council authorize the City Manager to executeChange Order No. 1 (RFP #19-62) to the agreement with Wantman Group, Inc (2001 Butterfield Rd, Suite 410, Downers Grove, Illinois,60515) to perform a citywide parking study. This change order will extend the initiation date by one year from April 2020 to April2021.There is no cost associated with this change order.
For Introduction
Change Order No. 1 to the Agreement with Wantman Group, Inc. for theCitywide Parking Study
A7. Approval of Contract Extension with Automated ParkingTechnologies/Smarking to Analyze and Report Parking Data
Staff recommends City Council approve a two-year contract extension with Automated Parking Technologies (500 W 18th Street, Chicago, IL60616) to continue analyzing and reporting parking data connected with Smarking, at the City garages, and on the City's website. The cost will be $54,484 for 2021, and $56,853 for 2022, and $58,537 for the optional2023 term. Funding will be split between three units in the Parking Fund- Church Street Garage (Account No. 505.19.7025.62509) with a FY21budget of $60,000, Sherman Garage (Account 505.19.7036.62509) with a FY21 budget of $130,000, and Maple Garage (Account505.19.7037.62509) with an FY21 budget of $75,000.
For Action
Contract Extension with Automated Parking Technologies/Smarking to Analyze and Report Parking Data
A8. Approval of Agreement with Troop Contracting, Inc. for LevySenior Center-Linden & Locust Room Renovation (Bid 20-50).
Staff recommends the City Council authorize the City Manager to execute an agreement with Troop Contracting, Inc. (648 ExecutiveDrive, Willowbrook, IL 60527) for the Levy Senior Center – Linden &Locust Room Renovation in the amount of $248,614.37. The award of this agreement is contingent on the execution of the amendedMemorandum of Understanding with the Levy Senior CenterFoundation, Resolution 4-R-21. Funding will be from the CapitalImprovement Fund 2020 General Obligation Bonds in the amount of$30,683; from 2021 General Obligation Bonds in the amount of $25,000;and from the Levy Center Senior Foundation in the amount of$192,931.37. The Capital Improvement Fund will pay the entire initial cost and will be reimbursed by the Levy Senior Center Foundation upon project completion. A more detailed breakdown of the funding is included in the corresponding transmittal memorandum.
For Action
Approval of Agreement with Troop Contracting, Inc. for Levy SeniorCenter-Linden & Locust Room Renovation (Bid 20-50)
MWEBE Memo for Troop Contracting, Inc. for Levy Senior CenterLinden _ Locust Room Renovation Bid 20-50
A9. Resolution 4-R-21, Authorizing the City Manager to Enter Into aMemorandum of Understanding Between the City and the LevySenior Center Foundation to Renovate the Levy Senior Center's Linden Room.
Staff recommends City Council adoption of Resolution 4-R-21,Authorizing the City Manager to Enter Into a Memorandum ofUnderstanding Between the City and the Levy Senior Center Foundation to Renovate the Levy Senior Center's Linden Room. Funding for the entire construction cost will initially be provided by the CapitalImprovement Fund. The City will ultimately be responsible for $55,683, including $25,000 for the work in the Linden Room and $30,683 for repairs to the floor of the Locust Room. The remaining construction cost, currently estimated at $263,864.37, will be reimbursed to the City by the Levy Senior Center Foundation upon completion of the project.
For Action
Resolution 4-R-21, Authorizing the City Manager to Enter Into a Memorandum of Understanding Between the City and the Levy Senior Center Foundation to A10. Resolution 3-R-21, Extending the Declared State of Emergency to February 8, 2021
Staff recommends City Council adoption of Resolution 3-R-21, extending the declared state of emergency to February 8, 2021.
For Action
Resolution 3-R-21, Extending the Declared State of Emergency toFebruary 8, 2021
A11. Resolution 123-R-20 – Authorizing the City Manager to Sign aMemorandum of Understanding with the Evanston Foreign Fire TaxBoard for Funding Agreement for Fire Apparatus Equipment.
Staff recommends that City Council adopt Resolution 123-R-20, authorizing the City Manager to sign a memorandum of understanding with the Evanston Foreign Fire Tax Board (EFFTB) for funding agreement for Fire apparatus equipment. This agreement will allow for the purchase of a 2006 Pierce Dash Aerial Ladder Truck by the EFFTB with 50% reimbursement by the City over the next three (3) years.TheCity will reimburse the EFFTB 50% of this initial expenditure in three installments over the period of three years as follows: 16.67% inFY2022, 16.67% in FY2023, and 16.67% in FY2024. Funding for theCity’s portion will be from Equipment Replacement - AutomotiveEquipment Fund (Account 601.19.7780.65550) for payments beginning in 2022.
For Action
Resolution 123-R-20 – Authorizing the City Manager to Sign aMemorandum of Understanding with the Evanston Foreign Fire TaxBoard for Funding Agreement - PdfResolution 123-R-20 MOU for Fire Truck Purchase-Reimbursement with contract and quote A12. Resolution 2-R-21 Inter-Governmental Agreement with the Village of Wilmette Fire Department to Share Reserve Fire SuppressionVehicles and/or Emergency Medical Service Vehicles
Staff recommends City Council adoption of Resolution 2-R-21authorizing the City Manager to execute an inter-governmental agreement with the Village of Wilmette Fire Department to Share FireSuppression Vehicles and/or Emergency Medical Service Vehicles.
For Action
Inter-Governmental Agreement with the Village of Wilmette FireDepartment to Share Reserve Fire Suppression Vehicles and/or Emergency Medical Service
A13. Resolution 5-R-21 and 6-R-21, Authorizing the City Manager toExecute Lease Agreements at Noyes Cultural Arts Center for New Tenants
Staff recommends City Council adoption of Resolutions 5-R-21 and 6-R21 authorizing the City Manager to enter into an agreement for eleven and one-half (11.5)-month lease terms with new tenants to lease vacant studios at the Noyes Cultural Arts Center. Revenues are deposited into the Noyes Cultural Arts Fund (Account 100.30.3710.53565).
For Action
Resolution 5-R-21 and 6-R-21, Authorizing the City Manager to execute lease agreements at Noyes Cultural Arts Center for new tenants -Attachment - Pdf
A14. Resolution 1-R-21, Authorizing the City Manager to Execute aSupercharger Agreement with Tesla
Staff recommends City Council adoption of Resolution 1-R-21, authorizing the City Manager to execute a Supercharger Agreement withTesla. Tesla will build and install a supercharger station in the MapleAvenue Garage located at 1800 Maple Avenue.
For Action
Resolution 1-R-21, Authorizing the City Manager to Execute a Supercharger Agreement with Tesla
A15. Ordinance 2-O-21, Authorizing the City Manager to Execute a LeaseAgreement with Enterprise for Commercial Space at the MapleAvenue Garage
Staff recommends City Council adoption of Ordinance 2-O-21, authorizing the City Manager to execute a lease agreement withEnterprise Leasing Company of Chicago, LLC for commercial space at the Maple Avenue Garage. The lease will be for a ten (10) year term(February 1, 2021, to January 31, 2031) with one five (5) year renewal options, at a rental rate of $44,520 for the initial year. The rent will be adjusted at a 3% increase after the 2nd year. Pursuant to Subsection 1-17-4-2-(B) of the Evanston City Code, an affirmative vote of two-thirds(⅔) of the elected Aldermen is required. Alderman Braithwaite requests suspension of the rules for Introduction and Action at January 11, 2021,City Council meeting.
For Introduction and Action
Ordinance 2-O-21, Authorizing the Interim City Manager to Execute aLease Agreement with Enterprise for commercial space at 1800 Maple Avenue.
A16. Ordinance 1-O-21, Authorizing the City Manager to Execute a LeaseAgreement MedMen for commercial space at 1800 Maple Avenue.
Staff recommends City Council adoption of Ordinance 1-O-21, authorizing the City Manager to execute a lease agreement with MMEEvanston Retail, LLC d/b/a MedMen Chicago - Evanston for commercial space at the Maple Avenue Garage, for the use/operation of a cannabis dispensary. The lease will be for a ten (10) year term (February 1, 2021to January 31, 2031) with two five (5) year renewal options, at a rental rate of $180,000 ($15,000/per month) for the first three years. The rent rate will be adjusted annually at a 5% increase every three years.Pursuant to Subsection 1-17-4-2-(B) of the Evanston City Code an affirmative vote of two-thirds (⅔) of the elected Aldermen is required.Alderman Braithwaite requests suspension of the rules for Introduction and Action at the January 11, 2021 City Council meeting.
For Introduction and Action
Ordinance 1-O-21, Authorizing the City Manager to Execute a LeaseAgreement MedMen for commercial space at 1800 Maple Avenue
Guaranty and Addendum
A17. Ordinance 122-O-20, Amending Title 10, Chapter 11, Section 22,Schedule XXII (A) “Evanston Resident Only Parking Districts”.
Staff, per Alderman Wilson’s request, recommends City Council adoption of Ordinance 122-O-20, amending Title 10, Chapter 11,Section 22, Schedule XXII (A) “Evanston Resident Only ParkingDistricts.” This Ordinance will add the homes and condos on the 900block of Elmwood Avenue (between Main Street and Lee Street) toDistrict E-1, allowing for residents only to park on the block between the hours of 7 am - 9 am Monday through Friday.
For Action
Ordinance 122-O-20, Amending Code 10-11-22 Elmwood Parking
A18. Ordinance 124-O-20, Amending Title 10, Chapter 11, Section 10“Limited Parking” Adding a Portion of Church Street.
Staff recommends City Council adoption of Ordinance 124-O-20, amending Title 10, Chapter 11, Section 10 “Limited Parking” to add the portion of Church Street to Residential Exemption Parking District B.
For Action
Ordinance 124-O-20 - Church St from Paid Parking to Residential District
A19. Ordinance 119-O-20, Amending Portions of Title 4, Chapter 10,"Sign Regulations" of the Evanston City Code.
Staff recommends City Council adoption of Ordinance 119-O-20, amending Amending Portions of Title 4, Chapter 10, "Sign Regulations"of the Evanston City Code eliminating the annual sign fee.
For Action
119-O-20 Amending Title 4, Chapter 10 to Remove Sign Costs AR
A20. Ordinance 120-O-20, Amending Portions of Title 3, "BusinessLicenses" of the Evanston City Code.
Staff recommends City Council adoption of Ordinance 120-O-20,Amending Portions of Title 3, "Business Licenses" of the Evanston CityCode, updating the registration fee schedule to accurately display the appropriate registration fees and the business registration due date.
For Action
120-O-20 Amending Title 3 Business Regulations AR
A21. Ordinance 93-O-20, Amending Title 7 of the City Code to AllowPermits for Grass Planting and Temporary Fencing on CityParkways.
Staff recommends City Council adoption of Ordinance 93-O-20,Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways.
For Action
Ordinance 93-O-20Temporary Parkway Fencing Agreement
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -ALDERMAN WYNNE
PD1. Ordinance 3-O-21, Text Amendment to the Zoning Ordinance, Title6 of the City Code, to Modify the Zoning Definition and Regulations for Tattoo & Body Art Establishments.
The Plan Commission and staff recommend City Council adoption ofOrdinance 3-O-21, a text amendment to the Zoning Ordinance to modify the zoning definition and regulations for Tattoo & Body ArtEstablishments.
For Introduction
Ordinance 3-O-21, text amendment to the Zoning Ordinance, Title 6 of the City Code, to modify the zoning definition and regulations for Tattoo& Body
PD2. Ordinance 127-O-20, Amending Title 6, Chapter 5 of the EvanstonCode to Permit the Establishment of Certain Home Occupations
The Plan Commission and staff recommend the City Council adoption ofOrdinance 127-O-20, Amending Title 6, Chapter 5 of the Evanston CityCode to Permit the Establishment of Certain Home Occupations.
For Introduction
Ordinance 127-O-20, Amending Title 6, Chapter 5 of the Evanston Code to Permit the Establishment of Certain Home Occupations
PD3. Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas
Staff recommends City Council adoption of Ordinance 78-O-20,Amending Title 7, Chapter 10 “City Parks” to add Designation of PublicParks and Natural Areas.
For Action
Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to addDesignation of Public Parks and Natural Areas
PD4. Ordinance 121-O-20, Special Use for a Banquet Hall, "EightHundred", at 800 Greenwood St. in the C2 Commercial District.
The ZBA and staff recommend City Council adoption of Ord. 121-O-20granting approval for a Banquet Hall, "Eight Hundred", in the C2Commercial District. The applicant has complied with all zoning requirements and meets the Standards for Special Use for this district.
For Action
121-O-20 Special Use Permit for Banquet Hall in C2 District 800GreenwoodPublic Comments not in ZBA PacketFindings For Special Use for 800 Greenwood StreetZBA Draft Meeting Minutes of October 20, 2020
(X) CONSENT AGENDA - HUMAN SERVICES COMMITTEE -ALDERMAN RUE SIMMONS
H1. Contract Renewal for AMITA/ (Presence) Behavioral Health forCritical Health Services.
Staff recommends City Council authorize the City Manager to renew the Service Provider Agreement between AMITA Behavioral Health(Presence Health) and the City of Evanston for the provision of 24-hour crisis line access, mental health crisis intervention and various community outreach and education services at a cost of $143,333.00.The Agreement is for January, 2021 to December 31, 2021. Funding is provided by the Human Services Fund Community Outreach ProgramFund (Account 176.24.2445.62491). This item was held at theDecember 14, 2020 City Council meeting.
For Action
Contract Renewal for AMITA/ (Presence) Behavioral Health forCriticalHealth Services
(XI) APPOINTMENTS
A1. Approval of Reappointments to Boards, Commissions andCommittees
The Mayor recommends City Council approval of the reappointments ofCherie LeBlanc Fisher and Christopher Kucharczyk to the EnvironmentBoard and Jane Grover and Alejandra Ibanez to the Equity &Empowerment Commission.
For Action
Approval of Reappointments to Boards, Commissions and Committees
(XII) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)}
(XIII) EXECUTIVE SESSION
(XIV) ADJOURNMENT
https://www.cityofevanston.org/home/showpublisheddocument?id=61270
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