City of Evanston City Council met Dec. 14.
Here is the agenda provided by the council:
(I) ROLL CALL: BEGIN WITH ALDERMAN WYNNE
RC1. Suspension of the Rules Allowing for Remote Participation
Due to an executive order issued by Governor J.B. Pritzker, staff recommends a suspension of the rules regarding in-person attendance requirements for public meetings, allowing for City Council members and City staff to participate in this meeting remotely.
For Action
(II) MAYOR PUBLIC ANNOUNCEMENTS AND PROCLAMATIONS
(III) CITY MANAGER PUBLIC ANNOUNCEMENTS
(IV) COMMUNICATIONS: CITY CLERK
(V) PUBLIC COMMENT
Members of the public are welcome to speak at City Council meetings. As part of the Council agenda, a period for public comments shall be offered at the commencement of each regular Council meeting. Public comments will be noted in the City Council Minutes and become part of the official record. Those wishing to speak should sign their name and the agenda item or non-agenda topic to be addressed on a designated participation sheet. If there are five or fewer speakers, fifteen minutes shall be provided for Public Comment. If there are more than five speakers, a period of forty-five minutes shall be provided for all comment, and no individual shall speak longer than three minutes. The Mayor will allocate time among the speakers to ensure that Public Comment does not exceed forty-five minutes. The business of the City Council shall commence forty-five minutes after the beginning of Public Comment. Aldermen do not respond during Public Comment. Public Comment is intended to foster dialogue in a respectful and civil manner. Public comments are requested to be made with these guidelines in mind.
(VI) SPECIAL ORDERS OF BUSINESS
SP1. City of Evanston Local Reparations: Restorative Housing Program
The Reparations Subcommittee recommends the City Council discuss the local reparations' proposed restorative housing programs
SP2. Resolution 129-R-20, Committing to Funding of General Fund Reserves by 2025
Staff recommends City Council adoption of Resolution 129-R-20, committing to reach the City's fund balance policy of 16.66% of General Fund expenses in reserves by December 31, 2025.
For Action
SP3. Ordinance 126-O-20, Amending Ordinance 112-O-20 Concerning Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year Beginning January 1, 2021 and Ending December 31, 2021
Staff recommends City Council adopt Ordinance 126-O-20, amending Ordinance 112-O-20 concerning Levying Taxes in the City of Evanston, County of Cook, and State of Illinois, for the Fiscal Year beginning January 1, 2021 and ending December 31, 2021. Staff requests suspension of the rules for introduction and action of Ordinance 126-O- 20.
For Introduction and Action
(VII) CONSENT AGENDA - CITY COUNCIL MINUTES
O1. Approval of the minutes of the regular meetings of November 9th, 16th and 23rd
The City Clerk recommends approval of the minutes of November 9th, November 16th and November 23rd.
For Action
(VIII) CONSENT AGENDA - ADMINISTRATION & PUBLIC WORKS COMMITTEE - ALDERMAN RUE SIMMONS
A1. Approval of the City of Evanston Payroll, Bills, and Credit Card 169 - 205 Activity
Staff recommends City Council approval of the City of Evanston Payroll for the period of November 9, 2020, through November 22, 2020 in the amount of $2,816,434.96, Bills List for December 15, 2020 in the amount of $5,207,764.65 and credit card activity for the period ending September 26, 2020 in the amount of $174,038.65.
For Action
A2. Approval of BMO Harris Amazon Credit Card Activity
Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending September 26, 2020, in the amount of $12,993.90.
For Action
A3. 2020 Post Bond Issuance Report
Staff recommends the City Council review and place the 2020 Post Bond Issuance Report on file.
For Action: Accept and Place on File
A4. Purchase of Insurance/Renewals – Property, Excess Liability & 211 - 289 Excess Worker’s Compensation for Fiscal Year 2021
City staff recommends City Council approval to purchase the outlined insurance policies for Fiscal Year 2021 at a total cost of $1,022,941 including the cost of excess coverage liability. Staff also recommends approving the purchase of excess coverage limits at the $15 M level down from $20M last year after further review. The City had $10M in excess coverage until FY 2018 before it was raised to $20M for FY 2019. The policies will renew all insurance coverage for the City of Evanston for Fiscal Year 2021. Funding of $844,496 will be from the Insurance Fund (Account 605.99.7800.62615), and $178,446 will be from the Workers Compensation Fund (Account 605.99.7800.66044).
For Action
A5. Approval of Contract Award with Modernfold for Automated Moveable Partition for Levy Senior Center Linden Room
Staff recommends the City Council authorize the City Manager to execute a sole source agreement with Modernfold Inc. (240 Westgate Drive, Carol Stream, Illinois 60188) for the replacement of the moveable partition for Levy Senior Center’s Linden Room, in the amount of $70,933.00. Funding will initially be provided by the Capital Improvement Fund (Account No. 415.40.4219.65515-621001) with a FY21 budget of $200,000. This will ultimately be reimbursed by the Levy Senior Center Foundation.
For Action
A6. Contract Award Renewal with Open Studio Project for Art Program at Robert Crown Community Center
Staff recommends City Council approval of the agreement with Open Studio Project (903 Sherman Ave., Evanston, IL 60202) for the City of Evanston Robert Crown Community Center Art Program – RFP # 19-46. This is the first of two (2) optional one year renewals. The contract period will run from January 1, 2021 through December 31, 2021. Revenue from program registrations are deposited into General Fund - Robert Crown Account 100.30.3030.53565 and instruction expenses are paid from Account 100.30.3030.62505. Compensation for the vendor is based on a 70/30 percentage split of resident rate revenues collected from program registrations.
For Action
A7. Approval of Contract Award with Christy Webber & Company Landscape for Landscape Maintenance at the Robert Crown Community Center (Bid No. 20-47)
Staff recommends City Council authorize the City Manager to execute a two-year contract for Landscape Maintenance at Robert Crown Community Center with Christy Webber & Company (2900 W. Ferdinand Street, Chicago, Illinois 60612) in the amount of $55,215.00 each year for a total of $110,430.00. The contract would allow up to three additional year one contract extensions at the discretion of the City.
Funding will be from the Greenways Fund (Account 100.40.4330.62195) which has a FY21 budget allocation of $162,000.
For Action
A8. Sole Source Contract Renewal with Heartland Business Systems for Renewal of Cisco Systems Security Enterprise License Agreement
Staff recommends City Council approval of the purchase to renew the Cisco Systems Security Enterprise License Agreement (ELA) from Heartland Business Systems (5400 Patton Drive Unit B, Lisle, IL 60532). This is a three (3) year agreement that will provide price certainty against increases over the agreement term. This purchase renews a three (3) year agreement signed in November 2017, which expires in December 2020. The cost of the software licenses and support services provided for in the agreement in year 1 will be $134,599.32, $134,599.32 in year 2, and $134,599.32 in year 3 for a total amount of $403,797.96. Funding for the purchase will be from the IT Computer Software Fund (Account 100.19.1932.62340), with an approved FY 2021 budget of $825,500.
For Action
A9. Change Order No. 1 to the agreement with Wiss, Janney, Elstner, Associates Inc. for Parking Garage Structural Assessment (RFP 20-19)
Staff recommends that the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Wiss, Janney, Elstner, Associates Inc. (330 Pfingsten Road, Northbrook, Illinois 60062) to provide engineering services for the Parking Garage Structural Assessment (RFP 20-19). This change order will extend the completion date by 59 days from December 31, 2020 to February 28, 2021. Funding for this project is provided from the Parking Fund (Account No. 505.19.7005.62145 – 620010). There is no additional cost associated with this change order.
For Action
A10. Change Order No. 2 with Garland/DBS Inc. for the Building Exterior Repairs of Various City Facilities
Staff recommends the City Council authorize the City Manager to approve Change Order No. 2 to the agreement with Garland/DBS Inc. (3800 East 91st St., Cleveland, OH 44105) for the Building Exterior Repairs of Various City Facilities contract in the amount of $13,421. This will increase the overall contract amount from $530,159 to $543,580. Additionally, this change order will extend the contract time 179 calendar days from November 30, 2020, to May 28, 2021. Funding will be provided from the Capital Improvement Fund 2020 General Obligations Bond in the amount of $13,241. A detailed funding summary is included in the corresponding transmittal memorandum.
For Action
A11. Resolution 116-R-20, Authorizing the City Manager to Enter into Twelve Month Lease Agreements for Studio Spaces at the Noyes Cultural Arts Center
Staff recommends City Council adoption of Resolution 116-R-20 authorizing the City Manager to enter into twenty-two (22) renewal agreements for twelve (12) month lease term for the artist leases for studios at the Noyes Cultural Arts Center (NCAC). Revenues are deposited into the Noyes Cultural Arts Fund (Account 100.30.3710.53565).
For Action
A12. Resolution 117-R-20, Authorizing the City Manager to Enter into a Nine Month Lease Agreement for Studio Space at the Noyes Cultural Arts Center with Evanston Children’s Choir
Staff recommends City Council adoption of Resolution 117-R-20 authorizing the City Manager to enter into an agreement for nine (9)- month renewal lease terms with Evanston Children’s Choir.Revenues are deposited into the Noyes Cultural Arts Fund (Account 100.30.3710.53565).
For Action
A13. Resolution 125-R-20, Extending the Declared State of Emergency 419 - 422 To January 11, 2021
Staff recommends City Council adoption of Resolution 125-R-20, extending the declared state of emergency to January 11, 2021.
For Action
A14. Resolution 124-R-20, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Wilmette for Street Resurfacing
Staff recommends City Council adoption of Resolution 124-R-20, Authorizing the City Manager to Execute an Intergovernmental Agreement with the Village of Wilmette for Street Resurfacing. The total estimated cost of resurfacing is $100,000 of which the Village of Wilmette is expected to contribute $45,000 and the City of Evanston will fund the remaining $55,000. Funding will be provided from the Water Fund (Account 513.71.7330.62145 - 421002), which has a FY 2021 budget of $278,000 for Garrison Avenue.
For Action
A15. Resolution 127-R-20, Intergovernmental Agreement for Provision of Snow Removal Personnel to Respond to Snow Emergencies during the COVID-19 Emergency
Staff recommends the City Council adopt Resolution 127-R-20 authorizing the City Manager to execute the Intergovernmental Agreement for Provision of Snow Removal Personnel to Respond to Snow Emergencies during the COVID-19 Emergency. Funding, to reimburse a municipality for costs associated with them sending an employee(s) or materials (fuel and potentially deicing materials) to Evanston to assist with snow/ice removal, will come from the general fund, Maintenance of Snow & Ice account, 100.40.4550. This account has a remaining budget of $343,187 in FY2020 and a budget allocation of $630,350 in FY2021.
For Action
A16. Ordinance 123-O-20, Amending the City Code to Establish a 4-Way Stop Control at the Intersections of Grey Avenue & Noyes Street, and Hartrey Avenue and Noyes Street
Staff recommends adoption of Ordinance 123-O-20 by which the City Council would amend Section 10-11-5(D), Schedule V(D) of the City Code to establish a 4-Way Stop Control at the intersections of Grey Avenue and Noyes Street, and Hartrey Avenue and Noyes Street. Alderman Revelle requests suspension of the rules for Introduction and Action at the December 14, 2020 City Council meeting. Funding will be through the General Fund-Traffic Control Supplies (100.40.4520.65115), with a FY 2020 budget of $58,000 and remaining balance of $8,240.
For Introduction and Action
A17. Ordinance 93-O-20, Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways
Staff recommends City Council consideration of Ordinance 93-O-20, Amending Title 7 of the City Code to Allow Permits for Grass Planting and Temporary Fencing on City Parkways.
For Introduction
A18. Ordinance 124-O-20, Amending Title 10, Chapter 11, Section 10 459 - 463 “Limited Parking” Adding a Portion of Church Street
Staff recommends City Council adopt Ordinance 124-O-20, amending Title 10, Chapter 11, Section 10 “Limited Parking” to add the portion of Church Street to Residential Exemption Parking District B. For Introduction
A19. Ordinance 122-O-20, Amending Title 10, Chapter 11, Section 22, Schedule XXII (A) “Evanston Resident Only Parking Districts”
Staff, per Alderman Wilson’s request, recommends City Council adoption of Ordinance 122-O-20, amending Title 10, Chapter 11, Section 22, Schedule XXII (A) “Evanston Resident Only Parking Districts.” This Ordinance will add the homes and condos on the 900 block of Elmwood Avenue (between Main Street and Lee Street) to District E-1, allowing for residents only to park on the block between the hours of 7 am - 9 am Monday through Friday.
For Introduction
A20. Ordinance 119-O-20, Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code Staff recommends City Council adoption of Ordinance 119-O-20, amending Amending Portions of Title 4, Chapter 10, "Sign Regulations" of the Evanston City Code eliminating the annual sign fee.
For Introduction
468 - 473
A21. Ordinance 120-O-20, Amending Portions of Title 3, "Business Licenses" of the Evanston City Code
Staff recommends City Council adoption of Ordinance 120-O-20, Amending Portions of Title 3, "Business Licenses" of the Evanston City Code.
For Introduction
Ordinance 120-O-20, Amending Portions of Title 3, "Business Licenses" of the Evanston City Code - Attachment - Pdf
474 - 481
(IX) CONSENT AGENDA - PLANNING & DEVELOPMENT COMMITTEE -
ALDERMAN WYNNE
P1. Tenant-Based Rental Assistance Program Extension Funding Staff recommends approval by the Planning and Development Committee of up to $160,000 in HOME funding to extend support for households currently in the Tenant-Based Rental Assistance (TBRA) program administered by Connections for the Homeless who have suffered loss of income or other hardships due to the coronavirus. One or more new households may be entered in the program as allowed based on funding availability. Funding is from the HOME Investment Partnerships Program, 240.21.5430.65538. Currently, the City has a total of $159,574.70 in available uncommitted HOME entitlement funds. Funding will be increased to $160,000 pending receipt of additional program income.
For Action
482 - 494
P2. Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas Staff recommends City Council adoption of Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas.
For Introduction
Ordinance 78-O-20, Amending Title 7, Chapter 10 “City Parks” to add Designation of Public Parks and Natural Areas - Attachment - Pdf
495 - 506
P3. Ordinance 121-O-20, Special Use for a Banquet Hall, "Eight Hundred", at 800 Greenwood St. in the C2 Commercial District The ZBA and staff recommend the adoption of Ordinance 121-O-20 granting approval for a Banquet Hall, "Eight Hundred", in the C2 Commercial District. The applicant has complied with all zoning requirements and meets the Standards for Special Use for this district.
For Introduction
Ordinance 121-O-20, Special Use for a Banquet Hall, "Eight Hundred", at 800 Greenwood St. in the C2 Commercial District. - Attachment - Pdf
507 - 523
P4. Ordinance 125-O-20, Special Use for a Convenience Store, "Munchies", at 1235 Dodge Avenue in the C1 Commercial District The Zoning Board of Appeals and Planning and Zoning Division Staff recommend City Council adoption of Ordinance 125-O-20, granting Special Use approval for a Convenience Store, "Munchies", in the C1 Commercial District. Alderman Braithwaite has requested suspension of the rules for introduction and action of this item.
For Introduction and Action
(X) CONSENT AGENDA - ECONOMIC DEVELOPMENT COMMITTEE -
ALDERMAN BRAITHWAITE
E1. Extension and Update of the Entrepreneurship Support - Emergency Assistance Grant Program
The Economic Development Committee recommends approval to amend the Entrepreneurship Support - Emergency Assistance Grant Program guidelines and extend the application period through the end of FY 2021.
For Action
Extension and Update of the Entrepreneurship Support - EmergencyAssistance Grant Program - Attachment - Pdf
538 - 543
(XI) CONSENT AGENDA - HUMAN SERVICES COMMITTEE - ALDERMAN FLEMING
H1. Contract Renewal for AMITA/ (Presence) Behavioral Health for Critical Health Services
Staff recommends authorizing the City Manager to renew the Service Provider Agreement between AMITA Behavioral Health (Presence Health) and the City of Evanston for the provision of 24-hour crisis line access, mental health crisis intervention and various community outreach and education services at a cost of $143,333.00. The Agreement is dated January 1, 2021 to December 31, 2021. Funding is provided by the Human Services Fund Community Outreach Program Fund (Account 176.24.2445.62491).
For Action
544 - 550
H2. Handyman/ Agreement Renewal with Sam Goss & Associates
Staff recommends authorizing the City Manager to execute an agreement with Sam Goss & Associates (1727 Brummel, Evanston, IL 60202) to provide handyman services for the Handyman Program. This agreement will cover the period of January 1, 2021 through December 31, 2021 and is the second of three annual renewals. Funding is provided from the Affordable Housing Fund (Account 250.21.5465.63095) with a budget of $20,000.00. Currently, the Handyman Program has expended $6,431 with a remaining balance of $13,569.
For Action
H3. Resolution 97-R-20, Authorizing the City Manager to Execute the Professional Service Agreement with the Youth Job Center to Fund Building Career Pathways to Sustainable Employment Program
Staff recommends City Council adoption of Resolution 97-R-20, authorizing the City Manager to execute a Professional Service Agreement with the Youth Job Center (YJC) to fund Building Career Pathways to Sustainable Employment Program. The 2020-2021 Agreement with the Youth Job Center of Evanston Inc. provides no less than twenty disconnected and unemployed young adults, who are low to moderate-income Evanston residents (ages 18-25), with a career pathway plan that leads to educational/work trade certification, employment, supportive services, career counseling, educational support, and transportation assistance for 12 months in an amount not to exceed $55,200.00 for FY 2020-2021. Funding for this agreement is budgeted in Health and Human Services Department Community Services, Youth and Young Adult Engagement Division Budget (Account 176.24.3215.62490), which has an FY 2020 budget of $220,000 and a year to date balance of $156,123.61 prior to this agreement. Costs amount to approximately $2,760.00 per participant.
For Action
564 - 587
(XII) CONSENT AGENDA - RULES COMMITTEE - ALDERMAN RUE SIMMONS
R1. Resolution 121-R-20, Amending City Council Rule 18.11 to Allow Special Orders of Business to be Placed on the City Council Agenda
Staff recommends City Council adoption of Resolution 121-R-20, to amend City Council Rule 11.18 to allow special order of business to be placed on the City Council agenda.
For Action
R2. Resolution 126-R-20, Amending City Council Rule 6.9 to Include Virtual Platform Meetings
Rules Committee and Staff recommend City Council adoption of Resolution 126-R-20, to update the City Council Rule 6.9 to include decorum during virtual platform meetings.
For Action
618 – 647
(XIII) APPOINTMENTS
(XIV) CALL OF THE WARDS
(Aldermen shall be called upon by the Mayor to announce or provide information about any Ward or City matter which an Alderman desires to bring before the Council.) {Council Rule 2.1(10)}
(XV) EXECUTIVE SESSION
(XVI) ADJOURNMENT
(XVII) UPCOMING ALDERMANIC COMMITTEE MEETINGS
https://www.cityofevanston.org/Home/ShowDocument?id=60934
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