Village of Wheeling President and Board of Trustees met Aug. 17.
Here is the minutes provided by the board:
1. Call to Order at 6:30 p.m.
Presentation of flags by Wheeling Honor Guard
2. Pledge of Allegiance led by President Horcher
3. Roll Call - Village Clerk Elaine E. Simpson called the roll:
Present: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel 4. Approval of Minutes
Approval of Minutes of the Regular Meeting of July 20, 2020
Motion by Mary Papantos, second by Jim Ruffatto to approve Minutes as presented.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel 5. Changes to the Agenda - None
6. Proclamations & Awards
Award of Valor - Officer Angela Kaehler
President Horcher described the events of the fire at Whippletree Village and Officer Kaehler's heroic efforts to save lives. President Horcher presented Officer Kaehler with the Award of Valor and stated that we are truly honored to have officers of her caliber in service to the residents of Wheeling. Police Chief James Dunne congratulated and thanked Officer Kaehler on behalf of her brothers and sisters in the Police and Fire Departments. Officer Kaehler stated that she appreciated the recognition, that any Officer would have done the same, and thanked everyone for the award.
7. Appointments and Confirmations - None
8. Administration of Oaths - N/A
9. Citizen Concerns and Comments
Deborah Wilson commented on a restaurant closure, a FOIA request submitted to another municipality related to a former employee, and various developments in the Village.
Adrian Tatjana asked the Board to reconsider allowing chickens on residential properties. President Horcher stated that if the Board is interested in discussing this they can do so during Official Communications.
Joe Zimmerman spoke about lack of routine maintenance in some residential and commercial areas in the Village. 10. Staff Reports - None
11. Consent Agenda-All items listed on the Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered after all other Agenda items.
A. Resolution 20-080 Waiving Competitive Bids and Authorizing the Purchase of 20 Dell Latitude 5420 Mobile Data Terminals at a Cost Not to Exceed $59,427.00
B. Resolution 20-081 Waiving Competitive Bidding Requirements and Authorizing the Purchase of Aeroclave Portable Sanitizer Equipment for a Price Not to Exceed $31,486
C. Resolution 20-082 Authorizing the Village Manager to Execute an Agreement for Executive Recruitment Services with GovHR USA in an Amount Not to Exceed $17,500
D. Resolution 20-083 Approving a FY2020 Final Renewal Contract with Holiday Creations Pro for Installation, Maintenance, and Removal of Holiday Lights in an Amount Not to Exceed $40,313.05
E. Resolution 20-084 Granting Tentative Acceptance of Public and Private Improvements within the Wolf Road Industrial Subdivision
F. Resolution 20-085 Accepting a Bid and Approving a Contract in the Amount of $51,300 with the YMI Group Inc. for the 2020 HVAC Unit Replacement at Station 24
G. Resolution 20-086 Accepting a Bid and Approving a Contract in the Amount of $72,725 with The YMI Group Inc. for the 2020 HVAC Unit Replacement Program
H. Resolution 20-087 Authorizing the Execution of a Fourth Amendment to the Service Agreement between the Village of Wheeling and Andy Frain Services Inc. for Crossing Guard Services
Motion by Mary Papantos, second by Jim Ruffatto to approve Consent Agenda as presented.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel 12. Old Business - None
13. New Business - All Listed Items for Discussion and Possible Action
A. Ordinance 5349 Granting a Variation from Title 19, Zoning, to Permit a Six-Foot-Tall Opaque Fence within the Front Yard Setback Area at 916 Honeysuckle Drive [Docket No. 2020-15]
Community Development Director Ross Klicker reviewed the request; there were no questions from the Board. Motion by Mary Papantos, second by Jim Ruffatto.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
B. Resolution 20-088 Waiving Competitive Bidding and Directing the Village President to Execute an Amendment to the Agreement between the Village of Wheeling and W.B. Olson Inc. Authorizing a Guaranteed Maximum Price for Construction Management/General Contractor Services for the Construction of Fire Station 23 in an Amount Not to Exceed $4,975,457
Manager Sfondilis gave a historical overview of the Station 23 building, and noted that there is no bonding required to pay for the project.
Fire Chief Mike McGreal reviewed the process of choosing W.B. Olson Inc., and stated that Fire Department staff will vacate Station 23 the last week of August or first week of September, and will move operations to the Mutual Aid Box Alarm Readiness Center (MABAS) at 233 W. Hintz Road.
Chief McGreal answered questions from the Board. Trustee Vogel asked if the quality of service would diminish if we waited 12-18 months. Chief McGreal stated that it could be done; however, the current condition of the building, including asbestos, mold, and flooding, are and would continue to be challenging.
John Emser of W.B. Olson was present and answered questions from the Board. Manager Sfondilis thanked Chief McGreal, former Chief Keith MacIsaac, and the entire department for all the work done to vet and expedite this project. Chief McGreal thanked Brian Zirzow for his help on the project.
Motion by Dave Vogel, second by Ray Lang.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
C. Ordinance 5350 Providing for the Issuance of Approximately $5,810,000 General Obligation Refunding Bonds, Series 2020, of the Village of Wheeling, Cook and Lake Counties, Illinois, for the Purpose of Refunding Certain Outstanding Bonds of Said Village, Providing for the Levy and Collection of a Direct Annual Tax Sufficient to Pay the Principal and Interest on Said Bonds, Authorizing the Execution of an
Escrow Agreement in Connection with the Issue of Said Bonds, and Authorizing the Sale of Said Bonds to the Purchaser Thereof
Finance Director Michael Mondschain reviewed the Ordinance and answered questions from the Board. Motion by Mary Papantos, second by Mary Krueger.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel 14. Official Communications
President Horcher asked for Board Consensus on moving forward directing staff to make inquires regarding allowing chickens in Wheeling.
Final Resolution: Consensus FAILED
Yes: Pat Horcher, Joe Vito, Dave Vogel
No: Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto
Trustee Lang asked Manager Sfondilis to remind the public of why there is construction equipment on S. Milwaukee Avenue. Manager Sfondilis stated that this is not a construction site, but a staging area for IDOT equipment for the Wolf Road project, and that the State will restore the property once the project is complete. Trustee Lang stated that he agreed with Mr. Zimmerman about property upkeep and encouraged citizens to help wherever they can.
Trustee Papantos said she was proud to live in Wheeling and praised Officer Kaehler, and all Village Departments for their dedication to our citizens, and reminded the public that staff cannot wander onto private property to address maintenance issues; Trustee Papantos encouraged use of the Code Hotline (459-CODE), and disputed comments made by a citizen who accused the Village of refusing funding.
Trustee Vogel asked if there's something we can do about property maintenance issues that is more efficient than adjudication. Attorney Ferolo stated that there are certain situations where we have emergency powers, but we should proceed carefully.
Trustee Ruffatto suggested making the Code Hotline number more prominent in the Newsletter, and suggested adding this information to our website as a quick-link.
15. Approval of Bills
Approval of Bills for July 16 – August 12, 2020, in the amount of $4,733,224.66¢
Motion by Dave Vogel, second by Mary Papantos to approve Bills as presented.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel 16. Executive Session & Adjournment
President Horcher asked for a Motion to recess to enter Executive Session for the purpose of discussing review of minutes of meetings lawfully closed under the Open Meetings Act; pending, probable, and/or imminent litigation; the purchase or lease of real property for the use of the public body; and the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee or employees of the Village.
Motion by Mary Papantos, second by Dave Vogel to recess into Executive Session and to adjourn the meeting directly from Executive Session.
Final Resolution: Motion Approved, the open meeting recessed at 8:07 p.m.
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel 17. Action on Executive Session Items - None
http://wheelingil.gov/AgendaCenter/ViewFile/Minutes/_08172020-2103
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