City of Evanston Administration & Public Works Committee met Aug. 10.
Here is the agenda provided by the committee:
(I) CALL TO ORDER/DECLARATION OF A QUORUM: ALDERMAN FLEMING
(II) APPROVAL OF MINUTES OF REGULAR ADMINISTRATIVE & PUBLIC WORKS COMMITTEE MEETING OF JULY 27, 2020
AM1. Approval of the Minutes of the Regular Administrative & Public Works Committee meeting of July 27, 2020 Staff recommends approval of the Minutes of the Regular Administration & Public Works Committee meeting of July 27, 2020. For Action Draft Administration & Public Works Committee Minutes - July 27, 2020
(III) PUBLIC COMMENT
(IV) CONSENT CALENDAR
A1. Approval of the City of Evanston Payroll, Bills and Credit Card Activity Staff recommends City Council approval of the City of Evanston Payroll for the period of July 6, 2020, through July 19, 2020, in the amount of $2,838,102.61, of the in 2020, amount August for List Bills 11, $7,328,482.67 and credit card activity for the period ending May 26, 2020, in the amount of $211,195.38. For Action Approval of the City of Evanston Payroll and Bills
A3. Approval of Funding to MacQueen Equipment for Emergency Repairs to Pierce Arrow Fire Truck #313 Staff recommends City Council approve payment in the amount of $36,781.06 to MacQueen Equipment (1401 N Fransworth Ave., Aurora, IL 60505) for emergency repairs previously performed on Fire Truck #313. Fire Truck #313 is used by the Fire Department and is critical to continue necessary operations throughout the City. MacQueen is the sole source vendor for these repairs. Funding will be from the Materials to Maintain Autos - Fleet Fund (Account 600.19.7710.65060) with a budget of $1,055,250 and a YTD balance of $557,380.57. For Action Approval of Funding to MacQueen Equipment for Emergency Repairs to Pierce Arrow Fire Truck #313
A4. Approval of Sole Source Contract Renewal with CDW for Cisco SmartNet Support Services Staff recommends City Council approval of the purchase of Cisco SmartNet annual licenses and software from CDW (120 S. Riverside, Chicago, This agreement $42,000.00. in amount the IL 60606) of provides support for the City’s essential computer networking Computer IT the from be purchase the for systems.Funding will Software Fund (Account 100.19.1932.62340) with a YTD balance of $270,530.23. For Action Approval of Sole Source Contract Renewal with CDW for Cisco SmartNet Support Services
A5. Approval of a Contract Extension with Thelen Materials for FY 2020 Leaf Hauling/Disposal Staff recommends City Council authorize the City Manager to execute a one-year contract extension with Thelen Materials, LLC (28957 W. IL Route 173 Antioch, IL 60002) for leaf hauling/disposal in the not-to- exceed amount of $40,000. Funding is provided by the Motor Fuel Tax Fund (Account No. 200.40.5100.62509) which has a 2020 budget of $120,000 of which $40,000 still remains. For Action Approval of a Contract Extension with Thelen Materials for FY 2020 Leaf Hauling/Disposal
A6. Approval of Administrative Fee Increase to the Commercial Solid Waste Franchise to Support the City's Zero Waste by 2050 Goal Staff recommends City Council direct the City Manager to draft an ordinance to modify the Administrative Fee as a part of the Commercial Solid Waste Franchise. For Action Approval of Administrative Fee Increase to the Commercial Solid Waste Franchise to Support the City's Zero Waste by 2050 Goal
A7. Approval of Contract Award with A.L.L. Construction Group for Water Quality Laboratory Renovation (Bid 20-37) Staff recommends the City Council authorize the City Manager to execute an agreement with A.L.L. Construction Group (1425 South 55th Court, Laboratory Quality the for 60804) Illinois, Cicero, Water Renovation (Bid 20-37) in the amount of $1,474,990.00. Funding is provided from the Water Fund (Account 513.71.7330.65515 - 718004), which has an approved FY 2020 budget of $1,000,000 and a YTD balance of $1,000,000. Another $1,000,000 is proposed to be allocated in FY 2021, for a total project budget of $2,000,000. For Action Approval of Contract Award with A.L.L. Construction Group for Water Quality Laboratory Renovation (Bid 20-37)
A8. Approval of Contract Award with Robe Inc., for the Evanston Shoreline Improvements Project (Bid 20-36) Staff recommends the City Council authorize the City Manager to execute an agreement with Robe Inc. (6150 N. Northwest Highway, Chicago, IL 60631) for the Evanston Shoreline Improvements Project (Bid 20-36) in the amount of $746,400.00. Funding is provided from the Capital Improvement Fund cash balance (Account Number 415.40.4219.65515 - 520011). This project was not budgeted in FY 2020. For Action Approval of Contract Award with Robe Inc., for the Evanston Shoreline Improvements Project (Bid 20-36)
A9. Approval of Change Order No. 1 to the Agreement with Capitol Cement Co. Inc. for the 2020 CDBG Improvements and Waste Transfer Alleys (Bid 20-38) Staff recommends the City Council authorize the City Manager to execute Change Order No. 1 to the agreement with Capitol Cement Co. Inc. (6231 N. Pulaski Road, Chicago, IL 60646) for the 2020 CDBG Improvements and Waste Transfer Station Alleys (Bid No. 20-38) in the amount of $75,700.00. This will increase the overall contract amount from $1,009,403.36 to $1,085,103.36. Funding will be provided from the Waste Transfer Station Fund (415.40.4219.65515 – 420002), which has an approved FY 2020 budget of $560,000.00 and a YTD balance of $396,158.00. For Action Approval of Change Order No. 1 to the Agreement with Capitol Cement Co. Inc. for the 2020 CDBG Improvements and Waste Transfer Alleys (Bid 20-38)
A10. City of Evanston Joining Amicus Brief in Fulton v. City of Philadelphia Staff seeks direction from City Council regarding whether or not the City of Evanston should be signators as amicus curiae ("friend of the court") in support of the City of Philadelphia in a case before the US Supreme Court. For Action City of Evanston Joining Amicus Brief in Fulton v. City of Philadelphia
A11. Resolution 67-R-20, Acknowledging the Participation in and Completion of the ComEd Green Region Program for the Pollinator Habitat Improvement along the North Shore Channel Project67-R-20, Resolution of adoption City recommends Staff Council Acknowledging the Participation in and Completion of the ComEd Green Region Program for the Pollinator Habitat Improvement along the North Shore Channel Project. For Action Resolution 67-R-20, Participation in and Completion of the ComEd Green Region Program for the Pollinator Habitat Improvement
A12. Resolution 68-R-20, Authorizing the City Manager to Enter Into a Lease Agreement with the United States Postal Service for Parking in the City Parking Garage Located at 1800 Maple Avenue Resolution 68-R-20, of adoption Council City Staff recommends authorizing the City Manager to enter into a lease renewal with the United States Postal Service (USPS) Facilities Real Estate Division (7029 Albert Pick Road, Greensboro, N.C., 27498-1103). The lease provides for the parking of fifty-four (54) Postal Service vehicles in the City of Evanston’s Parking Garage at 1800 Maple Street. USPS will pay the City $110,352 a year through October 31, 2025.
For Action Resolution 68-R-20, Authorizing the City Manager to Enter Into a Lease Agreement with USPS for Parking in the City Parking Garage
A13. Resolution 69-R-20, Extending the State of Emergency Until September 14, 2020 Staff recommends City Council adoption of Resolution 69-R-20, extending the state of emergency until September 14, 2020. For Action Resolution 69-R-20, Extending the State of Emergency Until September 14, 2020
A14. Resolution 70-R-20, Intergovernmental Agreement for Coronavirus Relief Funds with Cook County Staff recommends City Council adoption of Resolution 70-R-20, intergovernmental execute to Manager City the authorizing an agreement for Coronavirus Relief Funds with Cook County. For Action Resolution 70-R-20, Intergovernmental Agreement for Coronavirus Relief Funds with Cook County
A15. Ordinance 77-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking Zones” of the Evanston City Code Pertaining to Parking on Greenwood Street 77-O-20, Ordinance of adoption Staff City recommends Council amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking Zones” of the Evanston City Code, regarding parking on Greenwood Street. Greenwood Street will change from four (4) hour paid parking to free parking with a two (2) hour limit or have a Residential Parking Permit B or C. For Introduction Ordinance 77-O-20, Amending Title 10, Chapter 11, Section 10 “Limited Parking” and Title 10, and Chapter 11, Section 12 “Parking Zones” of the Evanston
A16. Regulations, Business Title Amending 79-O-20, Ordinance 3, Chapter 2, Municipal Occupation Taxes, of the Evanston Municipal Code Providing for an Infrastructure Maintenance Fee Staff recommends City Council adoption of Ordinance 79-O-20 by which the City Council would amend Title 3, Business Regulations, Chapter 2, Municipal Occupation Taxes, of the Evanston Municipal Code Providing for an Infrastructure Maintenance Fee. For Introduction Ordinance 79-O-20, Amending Title 3, Chapter 2, Municipal Occupation Taxes of the Evanston Municipal Code Providing for an Infrastructure Maintenance Fee
(V) ITEMS FOR CONSIDERATION
A2. Approval of BMO Harris Amazon Credit Card Activity Staff recommends approval of the City of Evanston’s BMO Harris Amazon Credit Card Activity for the period ending May 26, 2020, in the amount of $10,827.13. For Action Approval of BMO Harris Amazon Credit Card Activity
(VI) ITEMS FOR DISCUSSION
(VII) ITEMS FOR COMMUNICATION
(VIII) ADJOURNMENT
https://www.cityofevanston.org/home/showdocument?id=58623
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