Village of Wheeling President and Board of Trustees met May 4.
Here is the minutes provided by the board:
1. Call to Order at 6:30 p.m.
2. Pledge of Allegiance led by President Horcher
3. Roll Call - Village Clerk Elaine E. Simpson called the roll:
Present: Joe Vito, Clerk Simpson, Village Manager Jon Sfondilis, and Village Attorney James Ferolo
Present via Electronic Means: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Dave Vogel
Also Present via Electronic Means: Public Works Director Mark Janeck
4. Approval of Minutes
A. Approval of Revised Minutes for the Regular Meeting of April 6, 2020
Motion by Dave Vogel, second by Mary Papantos to approve Minutes with correction.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
B. Approval of Minutes of the Regular Meeting of April 20, 2020
Motion by Mary Krueger, second by Ray Lang to approve Minutes as presented.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
5. Changes to the Agenda - None
6. Proclamations
President Horcher read the following Proclamation: Proclamation: Municipal Clerks' Week - May 3-9, 2020 7. Appointments and Confirmations - None
8. Administration of Oaths - N/A
9. Citizen Concerns and Comments - None
10. Staff Reports - None
11. Consent Agenda-All items listed on the Consent Agenda are considered to be routine by the Village Board and will be enacted by one motion. There will be no separate discussion of these items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered after all other Agenda items.
A. Resolution 20-050 Affirming an Agreement between the Village of Wheeling and the Metropolitan Alliance of Police, Chapter 781, Sergeants, for the Period May 1, 2019, through April 30, 2023
B. Resolution 20-051 Accepting and Approving a Contract with DCG Roofing for the 2020 Roof Replacement Program in the Amount of $148,743
C. Resolution 20-052 Accepting a Proposal from Mac Brady Associates Inc. to Provide Construction Inspection Services for 2020 Roof Replacement in an Amount Not to Exceed $22,390
D. Resolution 20-053 Approving a Contract with Hoerr Construction Inc., for the Jointly-Bid 2020 Sewer Lining Project in the Amount of $116,088.50
E. Resolution 20-054 to Approve the Extension and Modification of Illinois Airport Revenue Note Series 2010A and Illinois Airport Revenue Note Series 2010B
President Horcher asked for a Motion to approve.
Motion by Mary Papantos, second by Jim Ruffatto to approve Consent Agenda as presented.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
12. Old Business - None
13. New Business - All Listed Items for Discussion and Possible Action
A. Resolution 20-055 Accepting and Approving a Roadway Construction Contract with Builders Paving, LLC for the 2020 Motor Fuel Tax (MFT) Street Improvement Program in the Amount of $1,535,285
Clerk Simpson read Items 13.A and 13.B into the record.
Manager Sfondilis reviewed Items 13 A, and 13.B; there were no question from the Board. Trustee Ruffatto asked for confirmation that this money cannot be used for general expenses; Manager Sfondilis stated that it cannot.
Motion by Dave Vogel, second by Mary Papantos.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
B. Resolution 20-056 Accepting and Approving a Proposal from Ciorba Group Inc. to Provide Construction Engineering Inspections for the 2020 Street Improvement Program in an Amount Not to Exceed $88,839.75
Motion by Mary Krueger, second by Jim Ruffatto.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
C. Resolution 20-057 Accepting and Approving a Publicly-Bid Contract with Copenhaver Construction Inc. for the Eastchester Relief Storm Sewer in the Amount of $764,665.00
Clerk Simpson read Items 13.C and 13.D into the record. Manager Sfondilis reviewed Items 13 C, and 13.D. Director Janeck answered questions from the Board. Motion by Dave Vogel, second by Mary Papantos.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
D. Resolution 20-058 Accepting and Approving a Proposal from the Ciorba Group Inc. to Provide Construction Engineering Inspection Services for the Eastchester Relief Storm Sewer Improvement Project in an Amount Not to Exceed $58,913.60
Motion by Jim Ruffatto, second by Ray Lang.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
E. Resolution 20-059 Accepting and Approving a Publicly-Bid Contract with John Neri Construction Inc. for the East and South Wayne Place – Merle Lane Storm Sewer and Roadway Project in the Amount of $955,506.00
Clerk Simpson read Items 13.E and 13.F into the record. Manager Sfondilis provided details on both Items.
Director Janeck answered questions from the Board. Motion by Ray Lang, second by Dave Vogel.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
F. Resolution 20-060 Accepting and Approving a Proposal from Ciorba Group Inc. to Provide Construction Engineering Inspections for the 2020 East and South Wayne Place – Merle Lane Storm Sewer and Street Improvement Project in an Amount Not to Exceed $101,692.05
Motion by Jim Ruffatto, second by Mary Krueger.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
G. Resolution 20-061 Accepting and Approving a Publicly-Bid Contract with Pan-Oceanic Construction Inc. for the Longtree Basin Storm Sewer and Grading Project in the Amount of $691,275.00
Clerk Simpson read Items 13.G and 13.H into the record.
Manager Sfondilis reviewed both Items; there were no questions from the Board.
Motion by Mary Krueger, second by Mary Papantos.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
H. Resolution 20-062 Accepting and Approving a Proposal from Ciorba Group Inc. to Provide Construction Engineering Inspections for the 2020 Longtree Basin Improvement Project in an Amount Not to Exceed $51,658.60
Motion by Jim Ruffatto, second by Dave Vogel.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
I. Resolution 20-063 Accepting and Approving a Roadway Construction Contract with A-Lamp Contractors Inc. for the 2020 Willow Road Street Improvement Project in the Amount of $608,677.05
Clerk Simpson read Items 13.I and 13.J into the record.
Manager Sfondilis gave project details on both Items, and answered a question from the Board.
Attorney Ferolo and Director Janeck answered questions from the Board.
Motion by Dave Vogel, second by Mary Papantos.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
J. Resolution 20-064 Accepting and Approving a Proposal from Ciorba Group Inc. to Provide Construction Engineering Inspections for the 2020 Willow Road Street Improvement Project in an Amount Not to Exceed $88,738.45
Motion by Mary Krueger, second by Mary Papantos.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
14. Official Communications
President Horcher thanked Police and Fire staff for keeping the community safe, congratulated Retired Fire Chief MacIsaac on 30 years of service, and complimented Public Works staff for creative management of current projects.
Trustee Ruffatto commented on the items that were approved and stated that they will have a positive influence on the Village, and thanked Chief MacIsaac for his service.
Trustee Papantos congratulated new Fire Chief Mike McGreal, and encouraged everyone to complete the 2020 Census.
Trustee Krueger thanked Clerk Simpson and Deputy Clerk Henneberry for the work that they do, thanked Public Works staff for keeping us dry during the recent rain event, thanked Chief MacIsaac for his years of service, congratulated new Chief McGreal, and encouraged everyone to complete the 2020 Census.
Trustee Vito spoke about meetings going forward, compared pandemic statistics for Illinois vs. Sweden, that we have to work on a long-term plan for reopening schools and businesses, and congratulated new Fire Chief McGreal and Chief MacIsaac on his retirement.
President Horcher added comments about how Indiana is handling the lifting of stay-in-place order vs. the plan for Illinois.
15. Approval of Bills
Approval of Bills for April 16 – April 29, 2020, in the amount of $953,893.07¢ Motion by Mary Papantos, second by Jim Ruffatto to approve Bills as presented.
Final Resolution: Motion Approved
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
16. Executive Session & Adjournment
President Horcher stated that Executive Session will be for the purpose discussing the setting of a price for sale or lease of property owned by the Village. Attorney Ferolo explained the new process of recessing to Executive Session and to adjourn the meeting directly from Executive Session as the Board rarely needs to reconvene to vote on "Action on Executive Session Items." President Horcher added that this adds another level of transparency.
President Horcher asked for a Motion to recess to enter Executive Session and adjourn the Regular meeting directly from Executive Session.
Motion by Dave Vogel, second by Jim Ruffatto.
Final Resolution: Motion Approved, the meeting recessed at 7:29 p.m.
Yes: Pat Horcher, Mary Krueger, Ray Lang, Mary Papantos, Jim Ruffatto, Joe Vito, Dave Vogel
17. Action on Executive Session Items - None
http://wheelingil.gov/AgendaCenter/ViewFile/Minutes/_05042020-2071
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