Village of Streamwood President and Board of Trustees met March 5.
Here is the minutes provided by the board:
CALL TO ORDER:
President Roth called the meeting to order at 7:04 p.m.
ROLL CALL:
Trustee William Harper Present Trustee Mary Thon Present
Trustee Larry Schmidt Present Trustee William Carlson Present
Trustee Michael Baumer Present Trustee James Cecille Present
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan stated the initial mailing for Census 2020 will occur in mid- March. The official Census 2020 day is April 1, 2020. She encourages everyone to participate as it has direct impact on local funding as well as congressional representation.
Fire Chief Chris Clark addressed the current concerns regarding coronavirus. He stated the Fire Department has been aware of it since December and have been monitoring the progression. They have established procedures for the fire and police personnel in their day-to-day contacts with residents who may show signs of illness.
APPROVAL OF AGENDA:
Request the Board approve the March 5, 2020 Agenda as presented. Trustee Cecille moved for approval. Trustee Carlson seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Regular Board Meeting of February 20, 2020 as presented. Trustee Carlson moved for approval. Trustee Harper seconded the motion. A voice vote approved the Minutes as presented.
COMMUNITY DEVELOPMENT – Trustee Carlson/Trustee Harper
A-20-025 Ordinance–Approval of Execution of Planned Unit Development Agreement/ Sealmaster / 375 Roma Jean Parkway
Request the Board approve an Ordinance entitled “AN ORDINANCE APPROVING A LOT CONSOLIDATION, APPROVING A PLAT OF CONSOLIDATION AND APPROVING AND AUTHORIZING THE EXECUTION OF A PLANNED DEVELOPMENT AGREEMENT FOR JB ENTERPRISES II, INC. D/B/A SEALMASTER CHICAGO AND NORTHWEST ENTERPRISES, INC. (375 ROMAJEAN PARKWAY, STREAMWOOD, ILLINOIS).” This Ordinance authorizes execution of a Planned Development Agreement for the consolidation of two lots and future expansion of an existing industrial use.
Trustee Carlson presented the Ordinance for first reading and posting.
Community Development Director John Peterson stated the current property owner of 375 Romajean Parkway (Sealmaster) has purchased the adjacent parcel at 395 Romajean for a total of 3 acres, and wishes to consolidate the parcels. They plan use the additional space for parking and provide better access to the site. Semi-trailers will be parked in the southeast corner of the property and will be enclosed with an 8- foot tall wood privacy fence. There is an existing 8-foot tall privacy fence on the east side of the existing building. The existing storm water detention basin in the southwest corner will be increased in area and volume to accommodate the additional drainage needed for the site. The petitioner is requesting to stockpile the fill for a period of up to five years on site. The pile will be no higher than 8 feet, located between the proposed trailer parking and detention basin. Staff is agreeable as long as the pile is graded, vegetated and properly maintained. The petitioner is also requesting to park semi-trailers on the site on an unpaved surface during construction with a deadline of October 31, 2020. Landscape improvements are on the south half of the property, primarily around the detention basin. Village Code requires landscaping to be installed along the south property line. The Petitioner is requesting a variance to maintain as much of the existing landscaping along the south property line and also to eliminate the required irrigation system. Staff supports the landscape- related variances. The storm water detention basin will be expanded to accommodate all of the needs for the site. Code requires any under drains to be a minimum of six- inches in diameter. The petitioner is proposing a four-inch underdrain. This is a variance to the Code and staff is supporting it due to the design constraints of the basin. A five-foot public utility and drainage easement will also be granted along the north property line.
Kevin Shields, petitioner and property owner, was present for questions. He acknowledged the requested variances and agreed to the requirements stated. He also stated that after the improvements for the parking area to the south, he intends to expand the existing building.
Trustee Harper confirmed the fill storage pile will not exceed 8 feet in height and will be allowed for no more than five years. Trustee Harper also suggested working with Public Works personnel to best determine drought-tolerant plantings that will survive without irrigation. Trustee Cecille asked about the reduced size of the detention drain. Public Works Director Matt Mann stated the grade restraints of the site will not allow installation of a 6-inch drain; the 4-inch drain will work fine and is similar to a “French” drain. Mr. Peterson stated the Planning and Zoning Board requested all documents and issues be addressed prior to transmitting to the Board; this condition has been met.
A-20-026 Ordinance–SpecialUse–ThaiSiri
Request the Board approve an Ordinance entitled “AN ORDINANCE GRANTING A SPECIAL USE PERMIT TO ALLOW FOR THE OPERATION OF A RESTAURANT WITH THE SERVICE OF ALCOHOLIC BEVERAGES IN A C-2 COMMERCIAL DISTRICT LOCATED AT 1036 E. SCHAUMBURG ROAD.” This Ordinance approves a Special Use for the sale of alcohol in a restaurant.
Trustee Carlson presented the Ordinance for first reading and posting.
Community Development Director John Peterson stated this restaurant space is being renovated for a new Thai restaurant with seating for 70 persons. They are planning a full service bar and have renovated the kitchen and restroom facilities as well. There is sufficient parking within the shopping center. The Planning and Zoning Board heard this Petition and recommends in favor of the special use as long as the submitted interior site plan is followed. Staff concurs with the recommendation. Kaythy Sisomboune, managing partner, was present for questions. Trustee Cecille confirmed the restrooms have been updated and are fully ADA accessible.
A-20-027 Motion–Approval of Vehicle Purchase
Request the Board approve the purchase of one Ford F-150 pick-up truck for a total cost not to exceed of $22,985.00 from Morrow Brothers Ford of Greenfield, IL.
This vehicle will be used by the Community Development Department. Funds to purchase this vehicle are included in the Equipment Replacement Fund (ERF).
Trustee Carlson presented the Motion and moved for approval. Trustee Cecille seconded the motion. Community Development Director John Peterson stated this is a planned replacement for a 2013 pickup truck used by the inspectors. This purchase is through the State of Illinois bid for Ford F-150 pickup trucks. Trustee Cecille asked if there were any modifications to the truck; Mr. Peterson stated there is no additional equipment other than the included truck bed liner. ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Motion carried
PUBLIC WORKS - Trustee Baumer/Trustee Schmidt
A-20-028 Resolution–RoofWaterPlant#3
Request the Board approve a Resolution entitled “A RESOLUTION DECLARING THE LOWEST RESPONSIBLE BIDDER, ACCEPTING THE BID AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN CONTRACT WITH L. MARSHALL, INC. FOR ROOF REPLACEMENT AT WATER PLANT NO. 3.” This approves a Resolution to permit the replacement of the roof at Water Plant #3 by the lowest most responsible bidder at a cost not to exceed $76,000.00.
Trustee Baumer presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Public Works Director Matt Mann stated the roof on Water Plant #3 is more than 30 years old and has had many repairs. This will be a full removal and replacement and has a 20 year warranty. L. Marshall has favorable references and has performed well on similar projects in the area. ROLL CALL:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Motion carried. RESOLUTION 2020-9
A-20-029 Ordinance–IntergovernmentalAgreement/JAWA
Request the Board approve an Ordinance entitled “AN ORDINANCE APPROVING AND AUTHORIZING THE EXECUTION OF A SECOND EXTENDED, AMENDED AND RESTATED INTERGOVERNMENTAL WATER SUPPLY AGREEMENT WITH THE NORTHWEST SUBURBAN MUNICIPAL JOINT ACTION WATER AGENCY (JAWA).” The Northwest Suburban Joint Action Water Agency (JAWA) is a consortium of seven municipalities that originally entered into an intergovernmental agreement (IGA) in 1982 to provide and purchase its water supply from the City of Chicago. This amendment to the Agreement establishes trustee accounts for the repayment of debt owed by the agency.
Trustee Baumer presented the Ordinance for first reading and posting.
Village Manager Sharon Caddigan reviewed the Village’s participation in JAWA for purchase of Lake Michigan water starting in 1982. A successor agreement with the seven JAWA communities was approved in 2018. This is an amendment to the Member Agreement allowing the Agency to sell bonds to resolve its debt to the IL Toll Authority. The modification permits the Agency to use Trustee Accounts to pay for the debt service; this language was in the original Agreement but removed in the 2018 Amendment. The Amendment was drafted by JAWA counsel and reviewed by all involved municipal attorneys.
Trustee Harper asked if this Amendment would have an effect on the cost of the water purchased. Ms. Caddigan stated it would not as the debt service is part of the fixed costs which are segregated in a special account with JAWA.
COMMUNITY AFFAIRS - Trustee Thon/Trustee Cecille
A-20-030 Ordinance–Number of Liquor Licenses
Request the Board approve an Ordinance entitled “AN ORDINANCE AMENDING SECTION 3-4-8 ENTITLED “LICENSE CLASSIFICATIONS, FEES, NUMBER ISSUED” OF CHAPTER 4 ENTITLED “ALCOHOLIC LIQUOR DEALERS” OF TITLE 3 ENTITLED “BUSINESS AND LICENSE REGULATIONS,” OF THE VILLAGE CODE OF ORDINANCES OF THE VILLAGE OF STREAMWOOD.” This Ordinance amends the number of select liquor license classifications available for purchase to conform to the actual number of licenses outstanding at this time.
Trustee Thon presented the Ordinance for first reading and posting.
Attorney Tom Bastian stated the Village Code must reflect the number of liquor licenses within each classification that are actually issued. Thai Siri will soon be granted a special use for liquor service within a restaurant and is seeking a Class A license. This Ordinance, when approved, will increase the number of Class A licenses from 8 to 9.
LEGISLATIVE – Trustee Cecille/Trustee Thon
A-20-023 Ordinance–Approval of Disposal of Surplus Equipment
Request the Board approve an Ordinance entitled “AN ORDINANCE AUTHORIZING THE SALE BY PUBLIC AUCTION, PRIVATE SALE, OR TRANSFER OF SURPLUS PERSONAL PROPERTY OWNED BY THE VILLAGE OF STREAMWOOD.” This Ordinance approves declaring various items surplus and authorizing the disposal of these items by private sale, auction, trade-in, donation, or to otherwise discard them at the least cost to the Village.
Trustee Cecille presented the Ordinance and moved for approval. Trustee Baumer seconded the motion. ROLL CALL:
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Motion carried. ORDINANCE 2020-9
A-20-031 Ordinance – Approval of Amendment to Zoning Map
Request the Board approve an ordinance entitled “AN ORDINANCE AMENDING THE ZONING ORDINANCE AND ZONING MAP OF THE VILLAGE OF STREAMWOOD, COOK COUNTY, ILLINOIS.” This Ordinance amends the Village’s official zoning map to include any additions or changes that have occurred over the past two years.
Trustee Cecille presented the Ordinance for first reading and posting.
Community Development Director John Peterson stated state law requires publishing a zoning map each year in March to reflect any changes in the prior year. There were no changes in 2018; no map was published in 2019. There were two amendments in 2019: 1. The lot consolidation and rezoning to C2-PUD for the expansion of the Shree Swaminarayan Temple at 1020 Bapa Road; and 2. The rezoning to R4-PUD for the new Fire Station 31 at 1204 S. Park Avenue. The map has a new “look” as it was prepared by the GIS consortium, enhancing the overall appearance and usability.
FINANCE - Trustee Schmidt/Trustee Baumer
A-20-032 Motion–Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $365,942.71 which represents the total of the schedule of bills dated March 5, 2020.
General Fund $ 119,644.93
Wetland Special Service Areas 342.84
Capital Replacement Fund 179,449.83
Street Improvement Fund 41,455.45
Equipment Replacement Fund 933.10
Facilities Replacement Fund 5,690.96
Water and Sewer Fund 12,525.55
Golf Fund 5,900.05
Total $ 365,942.71
Trustee Schmidt moved for approval of the semi-monthly expenditures as presented. Trustee Harper seconded the motion. ROLL CALL:
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried.
PUBLIC SAFETY - Trustee Harper/Trustee Carlson
I-20-001 Information Item – St. Baldrick’s
The Streamwood Fire and Police Departments are hosting a St. Baldrick’s event at the Chicago Loop – 7 West Streamwood Blvd. – to raise funds for childhood cancer on March 8 from 12:00 noon to 4:00 pm.
PUBLIC COMMENTS: ADJOURNMENT:
Trustee Baumer moved to adjourn to Closed Session to consider the appointment, employment, compensation, discipline, performance or dismissal of specific employees per 5ILCS 120/2(c)(1). Trustee Cecille seconded the motion. ROLL CALL:
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Motion carried. The Village Board adjourned to Closed Session at 7:40 p.m.
Motion carried. The Village Board adjourned to Closed Session at 7:40 p.m.
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