Village of Northbrook Board of Trustees met Feb. 25.
Here is the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status | Arrived |
| Sandra Frum | Village President | Present | |
| Kathryn Ciesla | Trustee | Present | |
| Bob Israel | Trustee | Absent | |
| Muriel Collison | Trustee | Present | |
| Heather Ross | Trustee | Present | |
| Johannah Hebl | Trustee | Present | |
| Dan Pepoon | Trustee | Present |
3. MINUTES APPROVAL
Board of Trustees - Regular Meeting - Feb 11, 2020 7:30 PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Muriel Collison, Trustee
SECONDER: Dan Pepoon, Trustee
AYES: Frum, Ciesla, Collison, Ross, Hebl, Pepoon
ABSENT: Israel
4. PUBLIC COMMENT TIME
None.
5. MANAGER'S REPORT
The Illinois State Tollway is scheduled to fix the Pfingsten Road Bridge on March 16, 2020. Information will go out to the public and will be a six-month project. Early Voting starts at the Village Hall on March 2, 2020 and the Village website will have the voting times posted. Severe weather preparedness week is March 1-7, 2020. Green Business and Resident Environmental award applications are due March 31, 2020. Coffee with a cop March 19, 2020 from 7:30am to 9:30am at Mariano’s Coffee Cafe. The newsletter is a green issue and will be in mailboxes on Monday. There will be an electronic E newsletter sent out weekly and contain more information.
Collecting plastic film at the Village Hall, Police Department and Public Works. Collected over 300 pounds of plastic and the goal is to get 500 pounds, to get a bench from Trex.
6. WARRANT LIST
Review and Approval of Payments to be Made
Trustee Ciesla Moved for the approval of class A & B Warrants dated February 1, 2020 - February 15, 2020 in the amount of $1,299,410.56.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Dan Pepoon, Trustee
AYES: Frum, Ciesla, Collison, Ross, Hebl, Pepoon
ABSENT: Israel
B. Review of Frontage Deposit List Dated February 14, 2020
Trustee Ciesla Moved for the approval of Frontage Deposit refunds totaling $7,000.00 dated February 14, 2020.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Dan Pepoon, Trustee
AYES: Frum, Ciesla, Collison, Ross, Hebl, Pepoon
ABSENT: Israel
7. PRESIDENT'S REPORT
A. RESOLUTION NO. 2020-21
A Resolution Approving the Preparation and Execution of a Public Right-Of-Way License Agreement with the Northbrook Civic Foundation
Approved with change of the last sentence in the first paragraph deleted.
RESULT: ADPTED AS AMENDED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Johannah Hebl, Trustee
AYES: Frum, Ciesla, Collison, Ross, Hebl, Pepoon
ABSENT: Israel
8. GO GREEN MOMENT
Marilyn Fish, board member at Go Green Northbrook, provided an update on acceptable items for recycling pickup. She explained she spoke to various individuals and still does not have a clear answer. She further discussed Recycling America and the plastics they will accept for recycling and provided a presentation regarding the different types of recyclable plastics. Ms. Fish noted items that should not be placed in the recycle bins, such as diapers.
9. CONSENT AGENDA
RESULT: ADOPTED [5 TO 0]
MOVER: Muriel Collison, Trustee
SECONDER: Dan Pepoon, Trustee
AYES: Ciesla, Collison, Ross, Hebl, Pepoon
ABSTAIN: Frum
ABSENT: Israel
A. RESOLUTION NO. 2020-20
A Confirming Resolution Opposing the North Shore Transit Coordination Plan
B. RESOLUTION NO. 2020-22
A Resolution Approving A Highway Authority Agreement and Supplemental Highway Authority Agreement for 430 Dundee Road
C. RESOLUTION NO. 2020-23
A Resolution Supporting the Passage of The Illinois Clean Energy Jobs Act (CEJA)
D. RESOLUTION NO. 2020-24
A Resolution Approving Village Attorney Engagement Letter
E. RESOLUTION NO. 2020-25
Resolution Approving a Contract for Transcription Services With Granicus
F. ORDINANCE NO. 2020-10
An Ordinance Amending the Annual Fee Ordinance of the Village of Northbrook to Prohibit the Establishment or Use of Groundwater Wells in the Vicinity of 755 Skokie Boulevard/ 430 Dundee Road
COMMITTEE REPORTS
10. FINANCE
Trustee Ciesla reported that the budget is coming out on Friday, and will be reviewed in March. If anyone has questions email Jeff, copy Rich, President Frum and Trustee Ciesla. The questions will be used to provide answers to the entire Board.
11. PUBLIC WORKS
None.
12. PLANNING/ZONING
A. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
1. Preliminary Review for an Auto Repair business at 1900 Raymond Drive
Deputy Director of Development and Planning Services Michaela Kohlstedt stated the property is currently zoned I-1 restricted industrial. The applicant wants to move a new business into the facility, which would replace the existing multiple tenants. The property will be leased to Service King Collision Repair; a single tenant occupant in the building. They will perform several renovations on the property. They are proposing facade improvements and interior renovation of the entire building. The requested relief is a Special Permit for automotive repair shop in the I-1 District.
Trustee Collison asked if there were any complaints with the neighbors regarding the cars parked in the back and wanted to clarify that the Special Permit went to the applicant. Deputy Director Kohlstedt responded that is correct, because they are the ones operating the facility. Trustee Collison stated she has no problem with this request.
Trustee Ciesla stated it should be a locked area for vehicle storage, with a privacy fence. She would like to make sure the dumpster is adequate and that the special permit runs with the tenant.
Trustee Ross stated she is in favor.
Trustee Hebl stated she is in agreement with the Trustees. She would like the applicant to revisit the hours of operation, before they go to the Plan Commission. Trustee Pepoon stated he is in agreement with the Trustees.
President Frum stated off to the Plan Commission.
2. Preliminary Review for a new cell tower at 1631 Techny Road
Deputy Director Kohlstedt stated the property is currently zoned I-1 restricted industrial. The subject property is currently an outdoor storage. The applicant wants to lease 1,750 sq. ft. and is proposing construction of a 120-foot tall cell tower with ability to accommodate up to four carriers. Two of the carriers will be T-Mobile and AT&T. They will be using panel antennas. The tower is 94 feet 8 inches from the nearest existing structure. All of the equipment associated with the tower will be located at the base of the tower, within the enclosure area. The details of the enclosure have not been specified. Should the applicant choose to go through the formal application process, they must demonstrate that there are no existing towers for collocation in the area. The zoning code was amended to allow a special permit for a tower relief on the distance separation requirement.
President Frum asked if the code talks about distance set back requirements.
Deputy Director Kohlstedt responded the zoning code standards for building setbacks will be used.
Tom Poupard, Director of Development & Planning services noted that the cell tower will not be located in the back due to the floodplain limits. Trustee Collison stated she does not like the proposed location due to the activity in the area. Believes it could cause problems with visibility at the street, considering how big the bases are. She is not in favor.
Trustee Ciesla stated she is in favor. She would like to see how they will blend this tower into the area and how they plan to shield the equipment at the base.
Trustee Ross stated she is in favor.
Trustee Hebl questioned why this location was picked. She expressed concern regarding this location.
Trustee Pepoon stated he is also concerned regarding the location.
President Frum stated the board would like an explanation for the applicant choosing this location, and what happens if the tower falls. This will go to the Plan Commission.
Preliminary Review - Zoning Code Amendment for Short Term Rental - 1115 Voltz Rd.
Director of Development and Planning Services Tom Poupard stated the property is zoned R-2. The applicant began operating an Airbnb without permission, and enforcement action was initiated by the Village. The applicant is now requesting a Zoning Code amendment to allow the operation of a short-term rental operation on the property. There are only a handful of short-term rentals in the community and the Board should look at having a process it place to insure they comply with the rules.
Trustee Ciesla stated she believes it is necessary to address the short-term rental operations and have the Village submit the petition to the Plan Commission. The plan would be to initiate a petition and consider having it be a “red flag” resolution.
Trustee Collison concurred. She would like to have their own application. Trustee Ross concurred.
Trustee Hebl stated she agrees. She would like to discuss items that were mentioned by the Board when this was reviewed in July.
Trustee Pepoon stated the Village should be a part of the petition.
President Frum made a motion to ask staff to prepare the documents to initiate petition for short-term rentals; the motion passes.
13. COMMUNITY
14. PUBLIC SAFETY
Trustee Hebl reminded the residents; with the snow please obey the no parking signs on the street.
15. LEGISLATION AND COMMUNICATION
None.
16. REMARKS FOR THE GOOD OF THE ORDER
Trustee Ciesla noted Glenbrook North High School is having a food drive this week.
17. CLOSED SESSION
Trustee Ciesla moved seconded by Trustee Pepoon to go into closed session at 8:15pm to discuss potential litigation and review of closed session minutes. On voice vote, all were in favor.
18. ADJOURN
Trustee Ciesla moved, seconded by Trustee Pepoon to adjourn at p.m. On voice vote, all were in favor.
http://northbrookil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=1475&Inline=True
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