Village of Streamwood President and Board of Trustees met Feb. 20.
Here is the minutes provided by the board:
CALL TO ORDER:
President Roth called the meeting to order at 7:06 pm.
ROLL CALL:
Trustee William Harper Present Trustee Mary Thon Present
Trustee Larry Schmidt Present Trustee William Carlson Present
Trustee Michael Baumer Present Trustee James Cecille Present
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan stated that during construction at the Public Works site, the outdoor storage of mulch will be moved to the Cypress Drive site. Residents will be invited to visit and help themselves to free mulch.
APPROVAL OF AGENDA:
Request the Board approve the February 20, 2020 Agenda as presented. Trustee Cecille moved for approval. Trustee Carlson seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Regular Board Meeting of February 6, 2020 as presented. Trustee Carlson moved for approval. Trustee Baumer seconded the motion. A voice vote approved the Minutes as presented.
PUBLIC SAFETY - Trustee Harper/Trustee Carlson
A-20-019 Motion-VehiclePurchase
Request the Board approve the purchase of three (3) 2020 Ford Utility Interceptor police vehicles, for a total cost not to exceed $98,619.00 from Currie Motors of Frankfort, Illinois, and three (3) Ford Responder Hybrids for a total cost not to exceed $81,399.00 from Roesch Ford of Bensenville, Illinois for a grand total of $180,018.00 for all six (6) vehicles.
These vehicles will be used for deployment in police operations. Funds to purchase these vehicles are included in the Equipment Replacement Fund (ERF).
Trustee Harper presented the motion and moved for approval. Trustee Schmidt seconded the motion. Police Chief Daryl Syre stated all six vehicles are front-line vehicles; the SUVs will be used for patrol and the sedans for administrative and detective use. This purchase is through the Suburban Purchasing Cooperative and is a planned replacement for 2020.
Trustee Cecille asked if the vehicles have the auto stop/start (while idling) feature. Chief Syre stated the vehicles made as interceptor vehicles do not have that feature or it is disabled. ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Motion carried
PUBLIC WORKS - Trustee Baumer/Trustee Schmidt
A-20-020 Resolution – Authorization for the Appropriation of Motor Fuel Tax Funds for the 2020 Road Program
Request the Board approve a Resolution entitled “RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE.” This Resolution authorizes the appropriation of $1,750,000.00 of Motor Fuel Tax funds for various 2020 road maintenance items. Prior to spending the funds, bids will be opened for maintenance including asphalt supply and the resurfacing program.
Trustee Baumer presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated this is the annual MFT appropriation for the 2020 road program. The Rebuild Illinois legislation approved in 2019 increases the Village’s MFT funds by $600,000. Contracts for materials and work will be brought to the Board for approval later this year. ROLL CALL:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Motion carried. RESOLUTION 2020-7
A-20-021 Motion–WaterDepartmentServiceTruckEquipmentPurchase
Request the Board approve the purchase and installation of utility equipment on a van chassis for a total cost not to exceed $104,291.00 from Sauber Manufacturing Company of Virgil, Illinois.
This equipment will be installed on a mobile workshop vehicle that houses all tools and equipment necessary to repair pipe on site. Funds to purchase this equipment are included in the Equipment Replacement Fund (ERF).
Trustee Baumer presented the Motion and moved for approval. Trustee Schmidt seconded the motion. Public Works Director Matt Mann stated the chassis was approved for purchase last year; this is the equipment needed to complete the vehicle. It houses all tools and equipment needed to repair pipe on site for water main breaks. The build out includes the electrical system, storage and shelving, workbench, tool closet, insulation, flooring, vents, crane, generator, compressor, heater, safety equipment and other items and controls required to operate the truck. Three bid packets were distributed; only one bid packet was submitted. The old vehicle will be sent to auction. ROLL CALL:
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Motion carried
COMMUNITY AFFAIRS - Trustee Thon/Trustee Cecille
A-20-022 Resolution – First Amendment to Professional Services Agreement / MTI Construction Services, LLC
Request the Board approve a Resolution entitled “A RESOLUTION AUTHORIZING THE EXECUTION OF A FIRST AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT WITH MTI CONSTRUCTION SERVICES, LLC TO PROVIDE CONSTRUCTION MANAGEMENT SERVICES TO THE VILLAGE OF STREAMWOOD FOR THE NEW FIRE STATION FACILITY AND PUBLIC WORKS FACILITY ADDITION / RENOVATION.” This Resolution amends the original Construction Management Agreement with MTI Construction Services, LLC by establishing the Guaranteed Maximum Price of the Fire Station / Public Works Project at $17,839,307.00.
Trustee Thon presented the Resolution and moved for approval. Trustee Cecille seconded the motion. Fire Chief Chris Clark stated the original contract with MTI Construction Services was approved in August 2019 with the understanding that it would be amended to establish a Guaranteed Maximum Price (GMP) after bids for all work were received. After two public bid openings, all required trades have been covered and costs established for the construction of the fire station and renovations/additions to Public Works. The GMP includes all trade costs, management fees, and contingencies. MTI will be responsible for any additional costs for construction due to errors, omissions, or cost overruns. Actual costs may be less, but will not exceed the established GMP.
Architect Ray Lee provided a review with renderings of the renovations/addition at Public Works and the new Fire Station #31. Trustee Baumer asked about a change in the Public Works building relative to a ceiling liner. Mr. Lee explained the original bid was for a steel liner; it was amended to allow for bag insulation for substantial cost savings. Trustee Cecille confirmed there are separate male and female quarters at the Fire Station. Mr. Lee stated each firefighter has a separate sleeping room. He also asked about a burn tower on the site. Chief Clark stated a burn tower is not part of the current project. Trustee Cecille also confirmed that with the additional garage space at Public Works, all vehicles will be housed inside. ROLL CALL:
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried. RESOLUTION 2020-8
LEGISLATIVE – Trustee Cecille/Trustee Thon
A-20-023 Ordinance – Approval of Disposal of Surplus Equipment
Request the Board approve an Ordinance entitled “AN ORDINANCE AUTHORIZING THE SALE BY PUBLIC AUCTION, PRIVATE SALE, OR TRANSFER OF SURPLUS PERSONAL PROPERTY OWNED BY THE VILLAGE OF STREAMWOOD.” This Ordinance approves declaring various items surplus and authorizing the disposal of these items by private sale, auction, trade-in, donation, or to otherwise discard them at the least cost to the Village.
Trustee Cecille presented the Ordinance for first reading and posting.
Village Manager Sharon Caddigan stated all departments periodically review their vehicles and equipment and when the items are at the end of their useful life, disposal is recommended. This list includes vehicle, computers and printers, and various components of the former security system.
Trustee Cecille asked if the computers are donated. IT Director Victor Ambroziak stated the company formerly used to donate to schools is no longer in business. The computers and components are now recycled and the recycling company provides a certificate of destruction for the hard drives, etc. Trustee Cecille expressed concern for police computers and the information contained. Mr. Ambroziak stated the individual computers contain very little information; all of the data is on the network servers.
FINANCE - Trustee Schmidt/Trustee Baumer
A-20-024 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $1,663,521.46 which represents the total of the schedule of bills dated February 20, 2020.
General Fund $ 452,686.64
Capital Replacement Fund 10,588.64
Street Improvement Fund 4,302.80
Equipment Replacement Fund 272.05
Facilities Replacement Fund 468,082.92
Water and Sewer Fund 715,721.12
Golf Fund 4,428.39
Firefighters Pension Fund 7,438.90
Total $ 1,663,521.46
Trustee Schmidt moved for approval of the semi-monthly expenditures as presented. Trustee Cecille seconded the motion. ROLL CALL:
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Motion carried.
I-20-001 Information Item – Comprehensive Annual Financial Report (CAFR)
The Village of Streamwood has once again been awarded the Certificate of Achievement for Excellence in Financial Reporting by the Government Finance Officers Association (GFOA) for the Village of Streamwood 2018 Comprehensive Annual Financial Report (CAFR).
The Village has participated in this program since 1988 making this our 31st consecutive year that Streamwood has received this award. Streamwood is in an elite category of municipal governments in the State of Illinois who have received this prestigious award.
COMMUNITY DEVELOPMENT – Trustee Carlson/Trustee Harper
I-20-002 Information Item – Early Voting
Early Voting for the 2020 Presidential Primary Election will be held at Village Hall Monday, March 2 through Monday, March 16. Voter registration will be available during Early Voting. All eligible suburban Cook County voters are welcome.
The 2020 Presidential Primary Election Day is March 17.
PUBLIC COMMENTS: ADJOURNMENT:
Trustee Harper moved to adjourn. Trustee Baumer seconded the motion. A voice vote approved the adjournment. The Village Board adjourned their meeting at 7:33 p.m.
https://www.streamwood.org/getattachment/8e2e7e20-7421-452f-a186-0e50e1785721/062020.aspx
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