Village of Glencoe issued the following announcement on Feb. 21.
Description :
Are you a dynamic administrative professional looking to put your skills to use by serving the community? The Village of Glencoe is seeking a self-starter with a passion for public service to join our team as the next Public Works Administrative Assistant.
Who we are: Our team is made up of people with diverse backgrounds and experience and we share a common goal – providing the very best services to the Glencoe community.
What we do: Our vision is to make Glencoe the community that people choose to live, work and do business, by providing innovative, responsive, high-quality public services in an environmentally and fiscally sustainable manner. Everyone on our team contributes to us achieving this vision! This means that we put our customers’ needs first, we strive to be leaders and innovators, and we believe in always looking for ways to improve.
What the job is: The Administrative Assistant performs a variety of complex and routine administrative support duties in the Public Works Department, such as records maintenance, data entry and timekeeping. The Administrative Assistant also provides daily backup to the Village Hall’s front counter, which provides a variety of customer service functions to residents of the community. Additionally, the Administrative Assistant serves the Village organization as a whole by serving on inter-departmental committees and assisting with special projects. The Administrative Assistant champions customer service, innovation and continuous improvement.
Job Responsibilities
- Provides administrative support to the Public Works Department by completing work such as performance metric data entry, timekeeping data entry, assisting with purchasing goods and supplies and processing invoices for payment
- Provides and sets an example for exceptional customer service by responding to phone calls, requests for service and requests for information
- Serves as a daily backup for Village Hall Resident Services front counter operations, including answering phone calls, handling walk-in customers, performing cashiering duties and supporting community development functions
- Participates on project teams and completes special projects as assigned
- Assists with coordinating and attends a limited number of weekend and/or holiday special events as assigned, such as the Public Works Open House/Meet the Machines, 4th of July celebration and the French Market
- Takes meeting minutes at evening board/commission meetings as assigned (typically not more than two per month)
- Performs other duties as assigned
Education and Experience
- High school diploma or GED; associate’s or bachelor’s degree preferred
- 1-3 years of related experience
- Valid driver’s license
- Excellent organizational skills and attention to detail
- Strong technology skills, Microsoft Office suite skills and desire to incorporate technology into business processes
- Outstanding customer service skills
- Great communication skills and ability to adapt style to fit audience
- Good team member also capable of working independently
- Self-starter able to manage multiple projects and deadlines
- Emphasis on continuous improvement
- Occasional lifting/carrying up to 10-20 pounds (with or without reasonable accommodation)
- Frequent walking and standing (sometimes on uneven surfaces), talking, listening, and operating computer (with or without reasonable accommodation)
- Work is primarily performed in an office setting
- Strong emphasis on workplace safety
Starting salary is $59,894 to $65,135 (ability to hire above starting salary DOQ) plus great benefits, including Illinois Municipal Retirement Fund pension, health insurance, dental insurance, life insurance among others.
How to Apply
Please e-mail cover letter, resume, and application to employment@villageofglencoe.org and reference Job ID 20-03 Administrative Assistant in the subject line of the e-mail. The position will remain open until filled, and resume review will take place on or before February 20, 2020 - the Village would like to select a highly-qualified candidate soon.
Persons requiring reasonable accommodations under the Americans with Disabilities Act are asked to contact the Village Manager’s Office at (847) 835-4114. The Village of Glencoe is an Equal Opportunity Employer.
Contact : Sharon Tanner
Assistant Village Manager
stanner@villageofglencoe.org
(847) 461-1103
Deadline for Applying : Open until filled
Original source can be found here.
Source: Village of Glencoe
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