Village of Northbrook Board of Trustees met Dec. 10.
Here is the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status | Arrived |
| Sandra Frum | Village President | Present | |
| Kathryn Ciesla | Trustee | Present | |
| Bob Israel | Trustee | Present | |
| Muriel Collison | Trustee | Present | |
| Jason Han | Trustee | Present | |
| Heather Ross | Trustee | Present | |
| Johannah Hebl | Trustee | Present |
3. MINUTES APPROVAL
A. Board of Trustees - Regular Meeting - Nov 12, 2019 7:30 PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Johannah Hebl, Trustee
AYES: Frum, Ciesla, Israel, Collison, Han, Ross, Hebl
4. PUBLIC COMMENT TIME
None
5. MANAGER'S REPORT
A follow up from the last Board Meeting, the Board had comments with respect to customer service for Advanced Disposal. There was a productive meeting with Advanced Disposal and they were asked to come tonight and speak.
Bob Phister from Advanced Disposal addressed the Board and outlined the efforts that Advanced Disposal will be undertaking to resolve the customer service issues.
6. WARRANT LIST
A. Review and Approval of Payments to be Made
Trustee Ciesla Moved for the approval of the Warrants from November 1, 2019 - November 15, 2019 in the amount of $10,084,105.34 and Warrants from November 16, 2019 - November 30, 2019 $1,293,124.23. Frontage Deposit refunds dated November 15, 2019 totaling $11,944.00 and Frontage Deposit refunds dated November 30, 2019 totaling $21,500.00.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Frum, Ciesla, Israel, Collison, Han, Ross, Hebl
B. Review of Frontage Deposit List Dated November 15, 2019
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Frum, Ciesla, Israel, Collison, Han, Ross, Hebl
C. Review and Approval of Payments to be Made
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Frum, Ciesla, Israel, Collison, Han, Ross, Hebl
D. Review of Frontage Deposit List Dated November 30, 2019
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Bob Israel, Trustee
AYES: Frum, Ciesla, Israel, Collison, Han, Ross, Hebl
7. PRESIDENT'S REPORT
A. Commission Appointments
There are two appointments to the Electrical Commission; Cory Friedman appointed to Chair and Ronnie O'Bara for a term that expires April 2022.
RESULT: APPROVED [UNANIMOUS]
MOVER: Muriel Collison, Trustee
SECONDER: Jason Han, Trustee
AYES: Frum, Ciesla, Israel, Collison, Han, Ross, Hebl
B. GO GREEN MOMENT
Marilyn Fish, Board Member at Go Green Northbrook, discussed actions that individual homeowners can take to make Northbrook a healthier, greener, more energy efficient community.
8. CONSENT AGENDA
RESULT: ADOPTED [6 TO 0]
MOVER: Muriel Collison, Trustee
SECONDER: Johannah Hebl, Trustee
AYES: Ciesla, Israel, Collison, Han, Ross, Hebl
ABSTAIN: Frum
A. RESOLUTION NO. 2019-153
A Resolution Approving an Agreement with Heartland Business Systems, LLC for the Purchase of Firewalls and Associated Services
B. RESOLUTION NO. 2019-154
A Resolution Approving a Managed Print Services Contract with Chicago Office Technology Group
(COTG)
C. RESOLUTION NO. 2019-155
A Resolution Authorizing the Execution of an Intergovernmental Agreement with Cook County for Phase II Engineering Design of the Skokie Valley Trail Multi-Use Path Project
D. RESOLUTION NO. 2019-156
A Resolution Authorizing an Agreement for Bicycle and Pedestrian Design, Planning, and Engineering Services with A. Epstein and Sons International Inc. of Chicago, Illinois
E. RESOLUTION NO. 2019-157
A Resolution Approving Phase Two Site Improvements, Maintenance Agreement, and Declaration of Maintenance Covenants and Easement for 1000 Sunset Ridge Road
F. RESOLUTION NO. 2019-158
A Resolution Authorizing a Contract for Painting and Maintenance of the Cedar Lane Water Tower with Jetco, Ltd. of Wauconda, Illinois
G. RESOLUTION NO. 2019-159
A Resolution Authorizing an Agreement for the Replacement of Two Roof Top HVAC Units at Crestwood Place with Sherman Mechanical Inc. of Cary, Illinois
H. RESOLUTION NO. 2019-160
A Resolution Approving Release of Closed Session Meeting Minutes
I. RESOLUTION NO. 2019-161
A Resolution Approving Final Partial Settlement Agreement and Release in RTA et al. v. City of Kankakee Litigation with the Village of Channahon and Other Defendants
J. ORDINANCE NO. 2019-73
An Ordinance Amending Massage Establishment Licensing
COMMITTEE REPORTS
9. FINANCE
A. Public Hearing - 2019 Property Tax Levy
Trustee Ciesla opened the public hearing
Trustee Ciesla reported that the Illinois Truth and Taxation Law requires that the Village calculate the estimated Levy increase at least twenty days prior to adoption. If the calculated increase is expected to exceed 105% of the previous year’s levy, we are required to publish specific notices and conduct a public hearing prior to the adoption of the Levy Ordinance. At the November 12, 2019 Committee of the Whole Meeting, the Board Members present unanimously recommended the Levy on the agenda for approval this evening. Since the proposed Levy exceeds 105% of last year’s levy, the required public hearing notice was published in the Northbrook Tower on November 27, 2019. The proposed Levy reflects a total increase of 11.37%. This is mostly attributable to the increased contributions to our police and fire pensions in accordance with recommendations from the bond rating agencies that we fund our obligations more aggressively than required by State law, and a planned increase in our required debt service payments on previously issued bonds. Trustee Ciesla moved, second by Trustee Han to close the public hearing. On voice vote, all were in favor.
B. ORDINANCE NO. 2019-74
An Ordinance Levying Taxes for Corporate Purposes and Special Funds for the Current Fiscal Year commencing on the First Day of May, 2019, and Ending on the Thirtieth Day of April, 2020, for The Village of Northbrook, Illinois
RESULT: ADOPTED [6 TO 0]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Jason Han, Trustee
AYES: Ciesla, Israel, Collison, Han, Ross, Hebl
ABSTAIN: Frum
10. PUBLIC WORKS
Nothing.
11. PLANNING/ZONING
A. Continued Public Hearing for Docket No. BOT-19-05 - Renewal of Special Permit Approval for Wireless Cellular Antenna at 1401 Landwehr Road
President Frum opened the Public Hearing.
Michaela Kohlstedt stated that this is a continued public hearing from November 12, 2019 for the cell tower located at the Northbrook Police Department, which is Zoned IB - Institutional Building. The existing cell tower currently has two carriers, AT&T and Sprint. The applicant is requesting a renewal of the special permit that was previously approved; they have been operating in compliance with their special permit terms and conditions. Included with the material this evening, should the Board want to take action, is an Ordinance that would renew the special permit with a term set to expire in December of 2028, which is a date that coincides with the lease for the carriers on the tower.
Trustee Collison moved, second by Trustee Ross to close the public hearing. On voice vote, all were in favor.
ORDINANCE NO. 2019-75
An Ordinance Amending and Renewing a Special Permit for Personal Wireless Service Antennas Located on an Antenna Tower Support Structure (New Cingular Wireless, LLC/SPRINTCOM, INC./CCATT, LLC– 1401 Landwehr Road) (Docket No. BOT-19-05)
RESULT: ADOPTED [6 TO 0]
MOVER: Muriel Collison, Trustee
SECONDER: Bob Israel, Trustee
AYES: Ciesla, Israel, Collison, Han, Ross, Hebl
ABSTAIN: Frum
C. Consideration of the a Request for Special Permit by North Shore Transit Inc. at 2045 Shermer Road
Michaela Kohlstedt reported this is an application for 2045 Shermer Road; the subject property is located just south of Techny on the east side of Shermer Road and is Zoned I-1 - Restricted Industrial. Previously, the facility was used by AT&T for service repair trucks, 24/7 to maintain their utilities throughout the area. The applicant underwent a public hearing process at the Plan Commission, during which time there were no comments from the public. The Plan Commission voiced concerns over the proposed traffic plan. The applicant intends to maintain the subject property with the existing building to be used by an existing school bus company, where they would store the school buses ranging in size from vans to mini buses to full size school buses. They are proposing to put below ground fuel tanks in the northeast corner. They will park vans inside the building and use the existing building for warehousing and dispatching. The vehicles will come in through the south drive and exit through the north drive. The hours of operation would be 5:00 a.m. to 10:00 p.m. All vans, since they do not have to stop at the train crossings, will be directed to head east on Techny and no more than twenty buses, a combination of mini and regular will be heading east on Techny in one hour, spacing them out. They also decided to split up the direction of traffic flow out of the subject property, they will have all the mini buses go south on Shermer from the subject property and then a combination of mini buses and regular buses could go west bound on Techny. No bus traffic would head north on Shermer from the subject property. The applicant agreed to have staff review after their first fall semester operation was complete, at which point they would share all their data in terms of number trip generations of type of bus out of the site and in which direction it went. The applicant is requesting that there not be a term placed on the use.
George Mauridis, represents the petitioner, stated that typically their contracts are three to five years so, the concern is that we’ll go half way through this ten-year period and might not be able to bid again. This company was established in 1961. This is a very green company, they will be the first company in Illinois to have electric buses. Each bus takes about forty cars off the road. This is the largest school bus company in the country. The subject property had previously created traffic. When we leave in the morning at 6:30 a.m. there is about 28% less traffic than there is at 8:00 a.m.
Trustee Israel asked Mr. Mauridis about their desire to extend the term to go with the ownership but also mentioned the fact that they may not win the bid. If you do not win the bid, what happens to the ownership, what happens to the use of the property? Mr. Mauridis responded that if they don’t win the bid, there are other school districts.
Trustee Ciesla asked how many buses would be operating out of this site. Mr. Mauridis said there would be about seventy-eight.
KOLA Traffic Consultant, Luay Aboona stated that a traffic count was conducted at the intersection, 6:00 a.m. to 9:00 a.m. and peak was towards the later part of the time period.
Trustee Han wanted to know how valid the concern is regarding term limits and not being able to secure bids. Mr. Mauridis replied that it is a very valid concern.
Trustee Han also wanted to know what the Village can do after the first review by staff, if it does not go as we planned. Ms. Kohlstedt stated that one example is to put a cap on the amount of buses at seventy-eight and when staff reviews the facility if they find seventy-nine, that would be a violation of the Special Permit. They would have to go back through the process and amend that document or have the Special Permit revoked and issue a citation for not being in compliance.
Trustee Collison stated that she is worried about the traffic going north and is interested in establishing a term.
Trustee Ciesla stated that she is in favor of this but is not interested in a Special Permit in perpetuity. She would also like an updated traffic report since the most recent one was done in 2018.
Trustee Israel likes the use on this site. He has reviewed the traffic report and he feels comfortable with it. He was in favor of a ten-year term initially.
Trustee Han feels the same as the other Trustees.
Trustee Ross also feels the same as the other Trustees and is in favor of an annual review. Trustee Hebl cannot think of a worse location to put this, she is very concerned about the traffic patterns.
On a voice vote, the following voted to direct staff to draft the documents.
D. ORDINANCE NO. 2019-76
An Ordinance Rezoning the Property at 430 Dundee Road and Amending the District Zoning Map (430 Dundee Road – Crossroads Broadway, LLC & Greenhouse Group, LLC) (Plan Commission Docket No. PCD-19-13)
RESULT: ADOPTED [6 TO 0]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Ciesla, Israel, Collison, Han, Ross, Hebl
ABSTAIN: Frum
E. RESOLUTION NO. 2019-162
A Resolution Approving a Plat of Consolidation for 430 Dundee Road and 755 Skokie Boulevard (430 Dundee Road – Crossroads Broadway, LLC & Greenhouse Group, LLC) (Plan Commission Docket No. PCD-19-13)
RESULT: ADOPTED [6 TO 0]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Ciesla, Israel, Collison, Han, Ross, Hebl
ABSTAIN: Frum
F. ORDINANCE NO. 2019-77
An Ordinance Granting a Special Permit for an Adult Use Cannabis Dispensary and Variations for Yard Depth and Loading Spaces (430 Dundee Road – Crossroads Broadway, LLC & Greenhouse Group, LLC) (Plan Commission Docket No. PCD-19-13)
RESULT: ADOPTED [6 TO 0]
MOVER: Kathryn Ciesla, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Ciesla, Israel, Collison, Han, Ross, Hebl
ABSTAIN: Frum
G. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
1. Preliminary Review - Request for Inpatient Eating Recovery Facility by SunCloud Health at 1535 Lake Cook Road
Michaela Kohlstedt stated that the subject property is located south of the Northbrook Court Shopping Center off Ring Road, zoned O-2 General Office. The subject property consists of six buildings, of which the applicant is proposing to locate within one building, roughly 12,000 sq. ft. In 2018, the Zoning Code was amended to allow inpatient eating recovery facilities by Special Permit use in the O-2 District. This is a request by Sun Cloud to operate a facility for eating disorders, substance abuse disorders, mood disorders and related illnesses. The facility would have approximately nineteen beds, one single room and nine double rooms, a small kitchen that would serve catered food. There would be no exterior changes made to the existing building. There would be no emergency admissions. The hours of operation would be 24/7, employing 5-8 employees and during peak hours having 4-5 present at one time. This proposed use would require 25 parking spaces. The applicant is proposing delayed egress on the exterior doors, as well as security cameras. They would be licensed by the State.
Trustee Collison likes the use and would like to ask the Plan Commission to clarify who the residents would be.
Trustee Ciesla stated that she would like more information on the ages of people being treated here, the genders, etc. Ms. Kohlstedt responded that it would be adults and female only.
Trustee Ciesla asked what the typical length of stay was. Ms. Kohlstedt replied typically around 30 days.
Trustee Ciesla stated that she is in favor of this use at this site, even if it does extend to people who have mood disorders or people who are in addiction recovery, but just wants to make sure that this Special Permit category is appropriate or if we have to, create another one to make sure a fit for this use.
Trustee Israel agrees with Trustee Ciesla, there is a need for this type of facility.
Trustee Han and Trustee Ross agreed.
Trustee Hebl feels that the Plan Commission will vet this the same as they did the other facility of similar nature.
President Frum would like to make know what additional calls for Police and Fire services might be generated by this type of facility.
12. COMMUNITY
13. LEGISLATION AND COMMUNICATION
14. PUBLIC SAFETY
A. ORDINANCE NO. 2019-78
An Ordinance to Amend the Municipal Code and Annual Fee Ordinance - Chapter 24 Regarding Snow Removal
The Ordinance changes are to clarify what the snow emergency rules are, the change to the fine; proposed from $50 to $100.
RESULT: ADOPTED [6 TO 0]
MOVER: Johannah Hebl, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Ciesla, Israel, Collison, Han, Ross, Hebl
ABSTAIN: Frum
15. REMARKS FOR THE GOOD OF THE ORDER
1. RESOLUTION NO. 2019-163
A Resolution Recognizing Jason C. Han for Two and a Half Years of Service as a Village Trustee and Two Years of Service on the Community Relations Commission
RESULT: ADOPTED [UNANIMOUS]
MOVER: Bob Israel, Trustee
SECONDER: Heather Ross, Trustee
AYES: Frum, Ciesla, Israel, Collison, Han, Ross, Hebl
16. CLOSED SESSION
17. ADJOURN
Trustee Collison moved, seconded by Trustee Han to adjourn at 9:18 p.m. On voice vote, all were in favor.
http://northbrookil.iqm2.com/Citizens/FileOpen.aspx?Type=15&ID=1460&Inline=True
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