Village of South Barrington President and Board of Trustees met Dec. 13.
Here is the minutes provided by the board:
CALL TO ORDER
President McCombie called the meeting to order at 7:32 p.m.
ROLL CALL
Deputy Clerk Moeller called roll, and a quorum was noted present.
Officials Present: President: Paula McCombie
Trustees: Joseph Abbate, Edgar Alvarado, Stephen Guranovich, Bernard Kerman, Dr. Hina Patel, Dr. Anthony Stagno
Officials Absent: Clerk: Donna Wood
Staff Present: Village Administrator Robert Palmer, Finance Director Michelle Bodie, Chief Thomas Roman, Village Engineer Natalie Karney, Building Officer Mike Moreland, and Village Attorney Melissa Wolf.
APPROVAL OF MINUTES
Trustee Kerman moved to approve the minutes of the Special Village Board Meeting of November 15, 2018. Trustee Guranovich seconded. There was no further discussion. Motion passed by unanimous voice vote.
WARRANTS AND VILLAGE FINANCIAL STATEMENTS
Trustee Guranovich moved to approve Warrant Run #1 in the amount of $45,728.30. Seconded by Trustee Kerman. There was no further discussion. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee Guranovich-Aye, Trustee Kerman-Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
Trustee Abbate moved to approve Warrant Run #2 in the amount of $283,220.03. Seconded by Trustee Patel. There was no further discussion. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee Guranovich-Aye, Trustee Kerman-Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
Trustee Abbate moved to accept the Statement of Revenues and Expenditures v. Annual Budget as of November 30, 2018. Seconded by Trustee Kerman. Trustee Kerman and the Board thanked Director Bodie for her great work. Motion passed by unanimous voice vote.
Trustee Patel moved to accept the Detailed Balance Sheet as of November 30, 2018. Seconded by Trustee Abbate. There was no further question or comments. Motion passed by unanimous voice vote.
CITIZEN COMMENTS / PRESENTATIONS President McCombie invited members of the public to address the Board. Hearing none, the meeting proceeded with the published agenda items. President McCombie acknowledged Barrington High School students in the audience observing tonight’s meeting on behalf of a civics class assignment. The Board thanked the students for their attendance.
PUBLIC HEARING
President McCombie requested a motion to close the regular board meeting and open the public hearing to discuss the Tax Levy for Fiscal Year 2018-2019. Moved by Trustee Abbate to close the regular board meeting and open the public hearing for the Tax Levy for Fiscal Year 2018-2019. Seconded by Trustee Stagno. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee Guranovich-Aye, Trustee Kerman-Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
President McCombie invited members of the public to address the Board regarding the tax levy. Hearing none, President McCombie requested a motion to close the public hearing for the Tax Levy for Fiscal Year 2018-2019 and to open the regular board meeting. Moved by Trustee Patel to close the public hearing for the Tax Levy for 2018-2019 and open the regular board meeting. Seconded by Trustee Abbate. Motion passed by unanimous voice vote.
Adoption of an Ordinance Approving the Annual Tax Levy of the Village of South Barrington for Fiscal Year 2018-2019: Moved by Trustee Abbate Adoption of an Ordinance Approving the Annual Tax Levy of the Village of South Barrington for Fiscal Year 2018-2019. Seconded by Trustee Guranovich. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee Guranovich-Aye, Trustee Kerman-Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
PRESIDENT’S REPORT
Approval of a Resolution Filling a Vacancy on a Standing Committee: Moved by Trustee Abbate Approval of a Resolution Filling a Vacancy on a Standing Committee. Seconded by Trustee Kerman. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee Guranovich-Aye, Trustee Kerman-Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
Approval of Employee Holiday Bonus: Moved by Trustee Patel Approval of Employee Holiday Bonus. Seconded by Trustee Stagno. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee Guranovich-Aye, Trustee Kerman-Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
Approval of a Resolution Authorizing an Agreement with Cogent Strategies Inc. to Perform Professional Services for the Village of South Barrington, Cook County, Illinois: Moved by Trustee Abbate Approval of a Resolution Authorizing an Agreement with Cogent Strategies Inc. to Perform Professional Services for the Village of South Barrington, Cook County, Illinois. Seconded by Trustee Kerman. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee
Guranovich-Aye, Trustee Kerman-Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
BACOG
Director’s Monthly Report and Report Summary on Private Well Water Testing: President McCombie referred to the submitted BACOG reports and asked if there were any comments regarding the submitted materials. There were no comments from the Board regarding these reports.
Approval of Recommended 2019 Legislative Platform: Moved by Trustee Abbate to Approve the Recommended 2019 Legislative Platform. Seconded by Trustee Alvarado. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee Guranovich-Aye, Trustee Kerman-Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
TRUSTEE’S REPORT
SWANCC Report (Trustee Abbate, Representative): Trustee Abbate reported on the SWANCC meeting he attended the night before and reported there is a composting company moving next to the SWANCC transfer station and has asked to use SWANCC’s equipment. SWANCC has responded with a decision to not allow use at this time as they are concerned about possible liability issues.
COMMITTEE REPORTS
Building & Zoning Committee: No report.
Finance Committee: A summary report was given by Chairman Stagno regarding the last meeting and stated there are several items on the agenda for the board’s consideration this evening.
A Resolution Authorizing the Acceptance of the Proposal of Insurance from Corkill Insurance Agency, Effective January 1, 2019 Through December 31, 2019: Moved by Trustee Kerman a Resolution Authorizing the Acceptance of the Proposal of Insurance from Corkill Insurance Agency, Effective January 1, 2019 Through December 31, 2019. Seconded by Trustee Alvarado. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee Guranovich-Aye, Trustee Kerman-Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
Approval of Amending Resolution No. 2018-1846, A Resolution Authorizing the Purchase of a New Server for the Village of South Barrington Including Hardware, Software and Licensing: Moved by Trustee Patel a Approval of Amending Resolution No. 2018-1846, A Resolution Authorizing the Purchase of a New Server for the Village of South Barrington Including Hardware, Software and Licensing. Seconded by Trustee Kerman. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee Guranovich-Aye, Trustee Kerman-Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
Legal & Human Resource Committee: No report.
Public Safety Committee: Chairman Abbate stated there are several items on the agenda for the board’s consideration this evening.
Adoption of an Ordinance Authorizing the Execution of a Memorandum of Understanding Between the Clerk of the Circuit Court of Cook County, Illinois and the Village of South Barrington for the Brazos e Citation Server Software for Use in Participating in the Electronic Traffic Tickets Project: Moved by Trustee Kerman Adoption of an Ordinance Authorizing the Execution of a Memorandum of Understanding Between the Clerk of the Circuit Court of Cook County, Illinois and the Village of South Barrington for the Brazos e. Citation Server Software for Use in Participating in the Electronic Traffic Tickets Project. Seconded by Trustee Patel. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee Guranovich-Aye, Trustee Kerman-Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
Public Works Committee: A summary report was given by Chairman Kerman regarding the last meeting and stated there are several items on the agenda for the board’s consideration this evening. Village Engineer Karney addressed street sweeping and stated that further conversation would be held to discuss 2019 fall street sweeping. President McCombie added a reminder for the January Public Works Committee meeting and asked board members to attend to discuss a response to the Illinois Department of Transportation (IDOT) Barrington Road Phase 1 in regards to a possible median to be built during the construction. Chairman Kerman stated the December Public Works Committee meeting has been cancelled and the January Public Works Committee meeting has been moved to January 22 due to scheduling conflicts.
Approval of a Resolution Ratifying Acceptance of a Proposal from Gabriel’s Companies Inc. for Repairs on an Existing Swale at 7 Trenton Court in the Village of South Barrington: Moved by Trustee Abbate Approval of a Resolution Ratifying Acceptance of a Proposal from Gabriel’s Companies Inc. for Repairs on an Existing Swale at 7 Trenton Court in the Village of South Barrington. Seconded by Trustee Kerman. Trustee Guranovich asked Village Engineer Karney if the repairs have been completed and if she felt the repairs would resolve the issue. Engineer Karney stated that repairs have not been made but that they would start next week and would return the swale to its original condition prior to repairs made that may have led to the current flooding issue. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee Guranovich-Aye, Trustee Kerman-Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
Approval of a Resolution Ratifying Acceptance of a Proposal and Authorizing an Agreement with Soil and Material Consultants Inc. for the Material Testing, Material Evaluation, and Report for the Village of South Barrington 2019 Road Maintenance Program in the Village of South Barrington: Moved by Trustee Abbate Approval of a Resolution Ratifying Acceptance of a Proposal and Authorizing an Agreement with Soil and Material Consultants Inc. for the Material Testing, Material Evaluation, and Report for the Village of South Barrington 2019 Road Maintenance Program in the Village of South Barrington. Seconded by Trustee Kerman. Roll Call: Trustee Abbate-Aye, Trustee Alvarado-Aye, Trustee Guranovich-Aye, Trustee Kerman- Aye, Trustee Patel-Aye, Trustee Stagno-Aye. Ayes-6, Nays-0, Abstain-0, Absent-0. Motion carried.
COMMISSION REPORTS
Conservancy Commission: No report.
Architectural Control Commission: No report.
Plan Commission & Zoning Board of Appeals: No report.
Police Commission: No report.
STAFF REPORTS
Building Officer:
Monthly Report: Building Officer Moreland reported on year end permit numbers for the year.
Village Engineer:
Monthly Report: Village Engineer Karney reported on a meeting sponsored by the Metropolitan Mayor’s Caucus called “Smart and Connected GRC Communities Task Force”. Engineer Karney handed out items to the Board explaining the Greenest Region Compact (GRC) and creating a sustainable community and the framework for being a GRC community. Engineer Karney discussed an item called the “Array of Things” developed by Argonne National Laboratories and its various abilities to monitor weather, air quality, and water levels using sensors built into the device. The GRC is applying for a 3-million-dollar grant and if the GRC receives the grant the Village of South Barrington could apply to install the Array of Things in the Village. President McCombie suggested adding this topic to the Public Works Committee agenda in January.
Chief of Police:
Monthly Reports: Chief Thomas Roman reported on police department activities for the month of November. Chief Roman reported on two vehicle thefts due to owners leaving keys in their cars. Chief Roman stated that these incidents were unfortunate and required considerable officer time to locate the cars. Chief Roman reported on theft at Victoria Secrets in the Arboretum. Officers responding caught one of the suspects and another suspect was found driving away from the scene causing a vehicle accident sending the driver of the other vehicle to the hospital but not seriously injured. The vehicle was not pursued after it left the scene of the accident and officers later found the car in Chicago after some investigation. A suspect turned themselves in and is currently being investigated for the theft.
Chief Roman stated there were three vehicle accidents today. Officers responding to one accident closed route 59 in order to clean up and while that was being done two other vehicle accidents took place. Chief Roman stated officers assisted Barrington Hills with vehicle accidents related to the recent snow storm. Officers also assisted with Santa’s arrival at the South Barrington Park District and handed out candy to the children.
Trustee Guranovich inquired about the recent car thieves being armed and asked if car thieves are typically armed. Chief Roman stated that these specific car thieves are known gang members and are looking for unlocked cars with valuables inside and keys left inside the cars. Chief Roman stated that not all thieves are unarmed and that this theft becomes labor intensive and puts officers at risk. Chief Roman urged residents to make sure they are not leaving valuable items in their cars and taking their keys with them once they exit their vehicle.
Trustee Kerman inquired to the reliance of keyless key FOBs and if there is a correlation with vehicle theft. Chief Roman stated they have seen a few issues with cars being stolen due to the keyless key FOBs being close enough to the vehicle to allow thieves to start the car without the key, however he restated that the particular thefts he has seen an increase of have been due to owners leaving the physical keys inside the car.
Trustee Patel inquired to the reported vehicle accidents earlier in the day and how road closures are communicated to the public. Chief Roman stated that at this time officers are called to the scene to assist with redirecting traffic but there is currently no other way to communicate road closures. However, if an accident will require a major closure for an extended period of time, it is reported to local news stations.
Village Clerk: Deputy Clerk Moeller stated that Village Clerk Donna Wood was absent, however the Clerk has two items on the agenda for the Board’s consideration this evening.
Approval of the 2019 Village Meeting Calendar: Deputy Clerk Moeller stated a revised 2019 Village Meeting Calendar was given to the Board and asked if there were any additional corrections. Director Bodie noted several corrections. Moved by Trustee Kerman to Approval the 2019 Village Meeting Calendar as amended. Seconded by Trustee Patel. Motion passed by unanimous voice vote.
Approval of a Resolution Regarding the Release of Closed Session Minutes: Moved by Trustee Kerman to Approve Resolution Regarding the Release of Closed Session Minutes. Seconded by Trustee Stagno. Motion passed by unanimous voice vote.
Village Administrator: Administrator Palmer reported Cuba Township cleared storm damage to assist with preventing future flooding issues. Additionally, the Village has had 5 winter weather related situations since November where Cuba Township has had to respond. Administrator Palmer reported attending Style Optique’s grand opening in the Arboretum. President McCombie added that Administrator Palmer is currently working with Cuba Township on a special storm curbside brush pickup for residents in response to the recent snow storm. Wood chips from this pickup will be used in the Conservancy. President McCombie thanked Trustee Guranovich for the idea.
EXECUTIVE SESSION
None.
OLD BUSINESS
Trustee Patel inquired to the status of the Village website and logo design. Deputy Clerk Moeller stated they are currently working with the website developer on finalizing the logo design and continue with website design as well.
NEW BUSINESS
Trustee Patel inquired to concerns with traffic signal lights exiting 90 on Barrington Road. Village Engineer Karney stated that the Tollway Authority has been notified and is addressing the issue related to the signals.
Trustee Stagno inquired to a concern with drivers ignoring painted lines on Tennis Court to prevent cars from blocking the Village Hall driveway. Trustee Stagno felt the design may not be appropriate to the amount of traffic coming in and out from Barrington Road onto Tennis Court. President McCombie expressed interest in installing a larger sign to alert drivers not to block the driveway
ADJOURNMENT
There being no further business, Trustee Abbate moved to adjourn the meeting at 8:26 p.m. Trustee Kerman seconded. Motion passed by unanimous voice vote.
https://southbarrington.org/wp-content/uploads/2019/01/2018.12-13-min-rm-bd.pdf
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