Village of Streamwood Board of Trustees met Oct. 17.
Here is the minutes provided by the board:
CALL TO ORDER:
President Roth called the meeting to order at 7:04 p.m.
ROLL CALL:
Trustee William Harper Present Trustee Mary Thon Present
Trustee Larry Schmidt Present Trustee William Carlson Present
Trustee Michael Baumer Present Trustee James Cecille Absent
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
PLEDGE OF ALLEGIANCE:
PRESIDENT’S REPORT:
P-06-001 Commission Appointment/Re-Appointment
President Roth requested concurrence with the reappointment of Dawn Leardi as chair of the Blood Commission for a two-year term expiring October, 2021. Trustee Harper moved for approval. Trustee Carlson seconded the motion. A voice vote approved the reappointment.
President Roth requested concurrence with the reappointment of Katy Dolan Baumer, Leia Chaps, and Rosa Acosta as members of the Blood Commission for a two-year term expiring October, 2021. Trustee Thon moved for approval. Trustee Schmidt seconded the motion. A voice vote approved the reappointment.
President Roth requested concurrence with the appointment of Matt Hokanson as an alternate member of the Natural Resource Conservancy Commission for the remainder of a two-year term expiring January, 2021. Trustee Baumer moved for approval. Trustee Harper seconded the motion. A voice vote approved the appointment.
President Roth requested concurrence with the appointment of Andy Nolan as a member of the Community & Economic Development Commission for a two- year term expiring October, 2021. Trustee Carlson moved for approval. Trustee Thon seconded the motion. A voice vote approved the appointment.
P-19-002 Fire Department Coloring Contest
Elementary students in grades 1-6 were awarded trophies and certificates for their Fire Department coloring contest drawings.
RECESS:
Trustee Harper moved for a short recess to allow for photos. Trustee Schmidt seconded the motion. A voice vote approved the recess. The Village Board recessed their meeting at 7:15 p.m.
RECONVENE MEETING:
The Village Board reconvened their meeting at 7:25 p.m.
ROLL CALL:
Trustee William Harper Present Trustee Mary Thon Present
Trustee Larry Schmidt Present Trustee William Carlson Present
Trustee Michael Baumer Present Trustee James Cecille Absent
President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
VILLAGE MANAGER’S REPORT:
Village Manager Sharon Caddigan reported she attended a Northwest Municipal Conference monthly meeting, and the primary discussion was the governor’s task force regarding pension reform. The task force recommended consolidating the 650 separate fire and police pensions in Illinois to better leverage the size and power of the pensions and get better returns in order to provide property tax relief to Illinois residents.
The Village hosted 150 first and second graders from Heritage Elementary School. Master Sergeant Bill Lunsford, Chairman of the Veterans Commission, gave the children tours of the Veteran’s Memorial and talked about how the memorial fits into community. President Roth spoke to the children to explain taxes and how government works.
Ms. Caddigan reminded everyone that October 23 is the final blood drive of the year and will be held in the Council chambers. Next year the blood drives will be moved to the Police Department.
APPROVAL OF AGENDA:
Request the Board approve the October 17, 2019 Agenda as presented. Trustee Carlson moved for approval. Trustee Baumer seconded the motion. A voice vote approved the Agenda as presented.
APPROVAL OF THE MINUTES:
Request the Board approve the Minutes of the Regular Board Meeting of October 3, 2019 and the Minutes of the Board Workshop held October 8, 2019 as presented. Trustee Harper moved for approval. Trustee Carlson seconded the motion. A voice vote approved the Minutes as presented.
COMMUNITY DEVELOPMENT – Trustee Carlson/Trustee Harper
A-19-104 Ordinance – Rezoning, Map Amendment, Special Use and Planned Unit Development – Fire Station 31
Request the Board approve an Ordinance entitled “AN ORDINANCE APPROVING REZONING, MAP AMENDMENT, SPECIAL USE AND PLANNED UNIT DEVELOPMENT WITH VARIATIONS FOR THE PROPERTY LOCATED AT 1204 S. PARK AVENUE IN THE VILLAGE OF STREAMWOOD.” This Ordinance approves the rezoning from R-2 to R-4, a special use for a government building and a planned unit development with variations for the replacement of Fire Station 31.
Trustee Carlson presented the Ordinance for second reading and moved for approval. Trustee Schmidt seconded the motion. ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Absent
Motion carried. ORDINANCE 2019-34
A-19-105 Ordinance – Special Use and Planned Unit Development – Public Works Facility
Request the Board approve an Ordinance entitled “AN ORDINANCE APPROVING A SPECIAL USE AND PLANNED UNIT DEVELOPMENT WITH VARIATIONS FOR THE PROPERTY LOCATED AT 565 S. BARTLETT ROAD IN THE VILLAGE OF STREAMWOOD.” This Ordinance approves a special use for a government building and a planned unit development with variations for the expansion of the Public Works Facility.
Trustee Carlson presented the Ordinance for second reading and moved for approval. Trustee Harper seconded the motion. ROLL CALL:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Motion carried. ORDINANCE 2019-35
A-19-110 Motion – Waiver of Locational Restrictions / 1156 E. Irving Park Rd. / Los Fernandez Taqueria
Request the Board approve a Motion to renew the Waiver of Locational Restrictions to permit live entertainment at an existing restaurant bar with the service of alcoholic beverages for Los Fernandez Taqueria, 1156 E. Irving Park Road. This Motion renews the Waiver of Locational Restrictions for live entertainment for Los Fernandez Taqueria, 1156 E. Irving Park Road. Los Fernandez Taqueria was originally granted a waiver of locational restrictions in 2012, but it must be renewed annually.
Trustee Carlson presented the Motion and moved for approval. Trustee Baumer seconded the motion. Community Development Director John Peterson noted this is an annual review of the Waiver of Location Restrictions to allow live entertainment in the restaurant. He said the Petitioner has had a waiver since October 2012 and they are in compliance with the percentage of food sales and alcohol sales. He noted the Streamwood Police Department did not have any violations with the live entertainment last year. ROLL CALL:
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Absent
Trustee Harper Aye Trustee Thon Aye
Motion carried.
PUBLIC WORKS – Trustee Baumer/Trustee Schmidt
A-19-111 Resolution – Village Hall and Public Works Renovation Project – Change Order 6
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF CHANGE ORDER NUMBER 6 FOR THE VILLAGE HALL AND PUBLIC WORKS RENOVATION PROJECT IN THE VILLAGE OF STREAMWOOD, ILLINOIS.” This Resolution approves Change Order Number 6 to the contract for the Village Hall and Public Works Renovation Project with RoMAAS Inc. in the amount of $63,318.
Trustee Baumer presented the Resolution and moved for approval. Trustee Schmidt seconded the motion. Community Development Director John Peterson reported the Village Hall and Public Works Renovation Project is 99% completed. Phases 1 through 6 are completed, although there are a few open items in the punch list. This change order is for some additional upgrades for things that were found during the remodeling, including electrical upgrades and safety items for the elevator. President Roth reported that the Village has received a tremendous number of compliments on the Village Hall changes. Trustee Harper asked whether the Village Hall is up to code. John Peterson replied that the Village Hall is up to code in everything except for improvements to be made by the elevator vendor. Those improvements aren’t part of this contract, and will be done in the future. He noted the elevator has all of the safety requirements, fire alarm system, and things that it needs. ROLL CALL:
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried. RESOLUTION 2019-47
A-19-112 Resolution – Approval of Bid and Contract / Sewer Cleaning, Televising and Sealing
Request the Board approve a Resolution entitled “A RESOLUTION ACCEPTING AND APPROVING THE LOW BID AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN CONTRACT WITH NATIONAL POWER RODDING CORP.” This Resolution approves the low bid and authorizes the Village to enter into a unit price contract with National Power Rodding Corp., 2500 W. Arthington Street, Chicago, Illinois 60612, for storm and sanitary sewer televising, joint sealing and lining, at an estimated cost of $168,595. The actual cost is determined by the measured quantity of work completed.
Trustee Baumer presented the Resolution and moved for approval. Trustee Thon seconded the motion. Public Works Director Matt Mann stated three bids were received and this is the low bid for storm and sanitary sewer televising, joint sealing, and manhole lining. The work focus is the sanitary sewers tributary to the Park Boulevard sewer which experiences high flows during heavy rain. This will help the Village meet MWRD’s requirements. ROLL CALL:
Trustee Baumer Aye Trustee Cecille Absent
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Motion carried. RESOLUTION 2019- 48
A-19-113 Resolution – Approval of Bid and Contract / Pavement Restorative Seal
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE VILLAGE PRESIDENT TO EXECUTE ON BEHALF OF THE VILLAGE AND AUTHORIZING THE VILLAGE CLERK TO ATTEST TO A CERTAIN CONTRACT WITH CORRECTIVE ASPHALT MATERIALS, LLC.” This Resolution approves a contract with Corrective Asphalt Materials, LLC, 300 Daniel Boone Trail, South Roxana, Illinois, the only contractor licensed to apply CRF Restorative Seal in the State of Illinois, to furnish and apply CRF Restorative Seal on various streets in the Village at an estimated cost of $46,900.
Trustee Baumer presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated this is a unit price contract for street restorative seal. He noted the proposed cost has increased due to street sweeping and dumping fees. ROLL CALL:
Trustee Cecille Absent Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Motion carried. RESOLUTION 2019-49
FINANCE - Trustee Schmidt/Trustee Baumer
A-19-114 Resolution–EstimatedPropertyTaxLevy
Request the Board approve a Resolution entitled “A RESOLUTION ESTIMATING THE PROPERTY TAXES TO BE LEVIED FOR THE 2019 PROPERTY TAX LEVY.” This Resolution estimates the net tax levy for 2019 (payable in 2020) of $12,077,944 which is equal to the 2018 property tax extension.
Trustee Schmidt presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Finance Director Josh Peacock explained Illinois law requires the Village of Streamwood estimate the amount of property taxes to be levied not less than 20 days before adoption of the tax levy ordinance. Passage of this resolution does not bind the Village Board to the stated levy number but does provide an indication of what the 2019 levy may be. ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Absent
Motion carried. RESOLUTION 2019-50
A-19-115 Ordinance – Bond Issuance
Request the Board approve an Ordinance entitled “AN ORDINANCE PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED $20,000,000 GENERAL OBLIGATION BONDS, SERIES 2019, OF THE VILLAGE OF STREAMWOOD, COOK COUNTY, ILLINOIS FOR THE PURPOSE OF FINANCING VARIOUS CAPITAL IMPROVEMENTS PROVIDING FOR THE LEVY AND COLLECTION OF A DIRECT ANNUAL TAX SUFFICIENT FOR THE PAYMENT OF THE PRINCIPAL OF AND INTEREST ON SAID BONDS AND PROVIDING FOR THE SALE OF SAID BONDS TO THE PURCHASER THEREOF.” This Ordinance provides for the issuance of $20,000,000 in General Obligation Bonds, Series 2019, for the purpose of financing the replacement of Fire Station #31 and renovations of the Public Works facility. This Ordinance is being presented for first reading and posting.
Trustee Schmidt presented the Ordinance for first reading and posting. Finance Director Josh Peacock stated that, as part of the Village’s Comprehensive Plan, the Village Board established a high priority goal to replace Fire Station #31 and improve the Public Works facility. The anticipated cost for this project is $20 million. The Village plans to finance the project over 20 years to take advantage of favorable interest rates. The Village is utilizing Baird to serve as a Municipal Advisor and Chapman & Cutler to serve as Bond Counsel for the purposes of competitively bidding the bond issue in order to obtain the lowest interest rate possible.
A-19-116 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $1,458,773.97 which represents the total of the schedule of bills dated October 17, 2019.
General Fund $ 718,001.56
Wetland Special Service Areas 3,103.66
Capital Replacement Fund 133,289.00
Street Improvement Fund 51,224.50
Water and Sewer Fund 539,321.39
Golf Fund 13,158.86
Firefighters Pension Fund 675.00
Total $ 1,458,773.97
Trustee Schmidt presented the Motion and moved for approval. Trustee Thon seconded the motion. Finance Director Josh Peacock noted the insurance and water payments, and the sales tax rebate to Elgin Toyota. ROLL CALL:
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Absent
Trustee Harper Aye Trustee Thon Aye
Motion carried
LEGISLATIVE – Trustee Cecille/Trustee Thon
A-19-117 Resolution – Approval of 2020 Meeting and Holiday Calendar
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING THE VILLAGE OF STREAMWOOD 2020 MEETING AND HOLIDAY CALENDAR.” This Resolution approves the 2020 meeting and holiday schedule for the Village of Streamwood.
Trustee Thon presented the Motion and moved for approval. Trustee Carlson seconded the motion. Village Manager Sharon Caddigan stated the Village is required to annually post its schedule of anticipated meetings. Changes for 2020 include the blood drives moving to the Police Department and, due to the way the holidays fall, the January 2, 2020 Village Board Meeting will be cancelled. ROLL CALL:
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Absent Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried. RESOLUTION 2019-51
A-19-118 Ordinance – Code Amendment – Liquor Licensing, Video Gaming and Gambling
Request the Board approve an Ordinance entitled “AN ORDINANCE AMENDING SELECT SECTIONS OF CHAPTER 4 AND CHAPTER 5 OF TITLE 3 AND CHAPTER 3 OF TITLE 4 OF THE VILLAGE CODE OF ORDINANCES OF THE VILLAGE OF STREAMWOOD, COOK COUNTY, ILLINOIS. This Ordinance establishes a supplemental liquor license for use by video gaming establishments and limits those establishments to no more than six (6) games.
Trustee Thon presented the Ordinance for first reading and posting. Village Attorney Tom Bastian stated certain amendments to the Video Gaming Act became effective July 1, 2019, including an increase in the maximum number of gaming machines from 5 to 6 machines per licensed establishment. This Ordinance also creates a supplemental Class V liquor license which must be secured in order to operate a video gaming establishment. The Class V liquor license is in addition to the underlying liquor license which authorizes the sale of alcoholic liquor. The Class V license will be $400 and will be effective January 1, 2020.
PUBLIC SAFETY - Trustee Harper/Trustee Carlson
A-19-119 Resolution – Intergovernmental Agreement – Enhanced Rates for Ambulance Services
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT WITH THE DEPARTMENT OF HEALTHCARE AND FAMILY SERVICES FOR ENHANCED RATES FOR AMBULANCE SERVICES.” This Resolution approves an intergovernmental agreement with the Illinois Department of Healthcare and Family Services to supplement the cost of ambulance transport for Medicaid patients.
Trustee Harper presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Fire Chief Chris Clark stated this resolution is an intergovernmental agreement with the State of Illinois to participate in a new program providing the Village the opportunity to recover more of the cost of ambulance transports for Medicaid patients. Medicaid patients account for 25% of patients and the Village is currently reimbursed by the State at a fairly low rate per transport. A federal program is in place which will pay the difference in our actual costs and what Medicaid pays us. This will result in increased revenue for the Village. There will be no change to what residents pay for ambulance service. ROLL CALL:
Trustee Cecille Absent Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Motion carried. RESOLUTION 2019-52
A-19-120 Resolution – Approval of Cook County Hazard Mitigation Plan
Request the Board approve a Resolution entitled “A RESOLUTION APPROVING AND AUTHORIZING THE ADOPTION OF THE UPDATE OF THE COOK COUNTY MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN.” This Resolution authorizes the adoption of Volume 1, Countywide Mitigation Actions in Volume 2 and the Village of Streamwood’s portion of Volume 2 of the Cook County Multi-Jurisdictional Hazard Mitigation Plan. The plan is designed to prepare for and lessen the impacts of specified natural hazards and will allow participating jurisdictions to receive grant funds.
Trustee Harper presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Fire Chief Chris Clark stated the Hazard Mitigation Plan is a plan that was originally completed by Cook County in 2014 and it’s updated every five years. The Mitigation Plan is required to be eligible for Federal Disaster Relief funds. ROLL CALL:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Absent
Motion carried. RESOLUTION 2019-53
COMMUNITY AFFAIRS - Trustee Thon/Trustee Cecille
P-19-001 Proclamation – Halloween Safety
PUBLIC COMMENTS: ADJOURNMENT:
Trustee Baumer moved to adjourn the Board Meeting. Trustee Carlson seconded the motion. A voice vote approved the adjournment. The Village Board adjourned at 8:05 p.m.
https://www.streamwood.org/getattachment/a40ebf34-c40e-4b3a-9070-f22239ec04a2/101719.aspx
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