Village of Bartlett President and Board of Trustees met March 5.
Here is the minutes provided by the board:
1. CALL TO ORDER
President Wallace called the regular meeting of March 5, 2019 of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. in the Council Chambers.
2. ROLL CALL
PRESENT: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke and President Wallace
ABSENT : None
ALSOPRESENT: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Economic Development Coordinator Tony Fradin, Senior Management Analyst Sam Hughes, Human Resources Director Janelle Terrance, Acting Community Development Director Roberta Grill, Finance Director Todd Dowden, IT Coordinator Chris Hostetler, Public Works Director Dan Dinges, Public Works Engineer Bob Allen, Wastewater Supervisor John Pullia, Building Director Brian Goralski, Head Golf Professional Phil Lenz, Grounds Superintendent Kevin DeRoo, Food & Beverage Manager Paul Petersen, Police Chief Patrick Ullrich, Deputy Chief Geoff Pretkelis, Deputy Chief Chuck Snider, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. INVOCATION – Pastor Alex Culpepper from Alliance Bible Church, gave the invocation.
4. PLEDGE OF ALLEGIANCE
5. CONSENT AGENDA
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Reinke stated that he would like to add items 1 and 2 under Public Works,
Resolution 2019-17-R, a Resolution Awarding Contract and Approving the Contract Agreement Between Independent Mechanical Industries Inc. and the Village of Bartlett for the Lake Street Pump Station Upgrades Project and Resolution 2019-18-R, a Resolution of Support for the Submittal of an Invest in Cook Grant for the Construction of the West Bartlett Road/Devon Avenue Drainage Swale & Bike Path Replacement Project to the Consent Agenda.
President Wallace then recited each item that was originally on the Consent Agenda and each item that was added to the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon on the Amended Consent Agenda. He then stated that he would entertain a motion to approve the Amended Consent Agenda, and the items designated to be approved by consent therein.
Trustee Camerer moved to amend the Consent to add items 1 and 2 under Public Works, Resolution 2019-17-R, a Resolution Awarding Contract and Approving the Contract Agreement Between Independent Mechanical Industries Inc. and the Village of Bartlett for the Lake Street Pump Station Upgrades Project and Resolution 2019-18-R, a Resolution of Support for the Submittal of an Invest in Cook Grant for the Construction of the West Bartlett Road/Devon Avenue Drainage Swale & Bike Path Replacement Project and that motion was seconded by Trustee Deyne.
ROLL CALL VOTE TO AMEND THE CONSENT AGENDA
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
Trustee Deyne moved to approve the Amended Consent Agenda, and all items designated to be approved by consent therein as amended, and that motion was seconded by Trustee Carbonaro.
ROLL CALL VOTE TO APPROVE THE AMENDED CONSENT AGENDA AND CONSENT ITEMS THEREIN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
6. MINUTES – Covered and approved under the Consent Agenda.
7. BILL LIST – Covered and approved under the Consent Agenda.
8. TREASURER’S REPORT - None
9. PRESIDENT’S REPORT
President Wallace stated that the Police Department wanted to present the National Night Out award.
Sergeant Kyle Rybaski stated that the Village received a 1st place trophy for National Night Out for the 2018 competition. We were chosen to be 1st out of 44 cities across the nation. They could not think of a better way to celebrate the conclusion of the 25th anniversary of National Night Out. He recalled that in the beginning, National Night Out was celebrated by turning on the porch lights and it has now progressed to a 5 day event with over 5,000 people in attendance. He thanked the Mayor and Trustees for their support. A special thanks went to the Public Works department, Bartlett Park District, Bartlett Fire Protection District, Bartlett Hills Golf Club, Lions Club, Bartlett Rotary Club and all the vendors that made this event possible and unlike any other town around us. He thanked the Village Administrator and Assistant Village Administrator for their continued support and freedom for new ideas. He thanked the residents for their support of the police department for events such as this. It is with this event and so many others that they are able to break down barriers and build positive and lasting relationships within the community. He also recognized the Community Service Officers, who truly shine during National Night Out. He also thanked the crime prevention team.
He announced that the theme for this year is “Giving Back” which showcases how many ways they give back to the community. The National Night Out events begin on July 27, 2019 and go through August 6, 2019.
10. QUESTION/ANSWER: PRESIDENT & TRUSTEES
Trustee Hopkins stated that he reached out to Mr. Skrycki regarding the CN railroad track extension. He asked for a brief overview.
Village Administrator Paula Schumacher stated that they had a conversation with CN today. They are laying four miles of additional single track from Shoe Factory Road to Spaulding. They currently have twenty trains running and they meet head to head. When this happens, one train has to stop, one has to go off to the side so the other can pass by. This additional track will allow the trains going in the opposite directions to slowly pass each other. They will no longer be idling but this will not help the time that the gates are down and residents are waiting at crossings. They were told that CN is looking at a new “flight pattern” configuration to reduce some of the times that the gates are down at West Bartlett Road and Stearns Road. They are moving through the process now with the Army Corps and there are some wetland issues to address along with a number of hearings. They hope to be completed by the year end and they think it will take about six months to construct that track.
Trustee Reinke asked if there was a way to independently verify that this is what is going to be the result and they are not just figuring out another way to bring in more trains.
Ms. Schumacher stated that it was her main question for them. Logically it made sense that if the trains were moving quicker, they would be bringing in more trains. Their response was that this track addition is meant to more efficiently move the number of trains that they have now. They could not give a number or verify any increase in the number of trains - she was skeptical.
Trustee Camerer asked if she discussed the potential feasibility study and the bridge or that the Village would like to have their involvement with this project.
Ms. Schumacher stated that they have encouragement from CN to call them in a couple of weeks when they have the new “flight pattern”. She intends to seek their full participation.
11. TOWN HALL - None
12. STANDING COMMITTEE REPORTS
A. BUILDING & ZONING COMMITTEE, CHAIRMAN HOPKINS
Trustee Hopkins stated that Ordinance 2019-19, an Ordinance Amending Title 4, Chapter 1, Section 4-1-1 of the Bartlett Municipal Code and Adopting the 2017 US Public Health Service FDA Food Code by Reference was covered and approved under the Consent Agenda.
B. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE, CHAIRMAN GABRENYA Trustee Gabrenya stated that there was no report.
C. FINANCE & GOLF COMMITTEE, CHAIRMAN DEYNE
Trustee Deyne stated that there was no report.
D. LICENSE & ORDINANCE COMMITTEE, CHAIRMAN CAMERER
Trustee Camerer stated that the Computer Replacement Program Purchase was covered and approved under the Consent Agenda.
E. POLICE & HEALTH COMMITTEE, CHAIRMAN CARBONARO Trustee Carbonaro stated that there was no report.
F. PUBLIC WORKS COMMITTEE, CHAIRMAN REINKE
Trustee Reinke stated that items 1-3 under Public Works, Resolution 2019-17-R, a Resolution Awarding Contract and Approving the Contract Agreement Between Independent Mechanical Industries Inc. and the Village of Bartlett for the Lake Street Pump Station Upgrades Project; Resolution 2019-18-R, a Resolution of Support for the Submittal of an Invest in Cook Grant for the Construction of the West Bartlett Road/Devon Avenue Drainage Swale & Bike Path Replacement Project; Resolution 2019-20-R, a Resolution Approving the Contract Between the Village of Bartlett and Graf Tree Care for the Bartlett Complete Public Tree Inventory were covered and approved under the Consent Agenda.
13. NEW BUSINESS - None
14. QUESTION/ANSWER: PRESIDENT & TRUSTEES - None
15. ADJOURN TO COMMITTEE OF THE WHOLE MEETING
President Wallace stated that the Board will be going into the Committee of the Whole meeting immediately following the close of this meeting.
There being no further business to discuss, Trustee Camerer moved to adjourn the regular Board meeting and that motion was seconded by Trustee Deyne.
ROLL CALL VOTE TO ADJOURN
AYES: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
NAYS: None
ABSENT: None
MOTION CARRIED
The meeting was adjourned at 7:29 p.m.
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