Village of Northbrook Board of Trustees met Feb. 26.
Here is the minutes provided by the board:
1. ROLL CALL
| Attendee Name | Title | Status |
| Sandra Frum | Village President | Present |
| James Karagianis | Trustee | Absent |
| A.C. Buehler | Trustee | Present |
| Kathryn Ciesla | Trustee | Present |
| Bob Israel | Trustee | Absent |
| Muriel Collison | Trustee | Present |
| Jason Han | Trustee | Present |
3. MINUTES APPROVAL
A. Board of Trustees - Regular Meeting - Feb 12, 2019 7:30 PM
RESULT: ACCEPTED [UNANIMOUS]
MOVER: Muriel Collison, Trustee
SECONDER: Kathryn Ciesla, Trustee
AYES: Frum, Buehler, Ciesla, Collison, Han
ABSENT: Karagianis, Israel
4. HEAR FROM AUDIENCE
None
5. MANAGER'S REPORT
Village Manager Nahrstadt reported that he and President Frum met with Commonwealth Edison and they sent out an email to the people on the east side that were affected by the power surge last September. There were a couple of topics in that email. The first is low voltage issues (brownouts) on the east side of town. Commonwealth Edison has repaired a failed capacitor fuse and they have also identified some transformers that need to be replaced for additional capacity. That should be completed by the end of April. As far as the problem with the circuits that caused the actual surge in December, they came up with a new design that should greatly enhance the reliability. Placement of the newly designed cable system should begin in June and take several weeks to complete.
Village Manager Nahrstadt also reported that the Joint Review Board, which is looking at the proposed tax increment financing district for the Macy’s parcel at Northbrook Court, met last week and came up with a recommendation for the Board. Village Attorney Elrod gave an update to the Board on this.
Mr. Elrod reported that former Trustee Mike Scolaro was appointed as the Chairman of the Joint Review Board. At the February 4, 2019 meeting, both School District 28 and School District 225 expressed concerns about the lack of real estate tax revenue that would be flowing into their Districts because of the proposed TIF and expressed concerns about the general financial arrangement. Chairman Scolaro had suggested that the School Districts meet with the developer and the developer go back and think of creative solutions to accommodate the School Districts. The developer did just that with the assistance of the Village Staff, and the developer and the School Districts came up with an agreement that consists of a two-pronged solution. The first would be a rather significant payment by the developer to each School District, which they are characterizing as a supplemental impact fee in the amount of $225,000 to District 28 and $95,000 to District 225. In addition to that, the redevelopment agreement would contemplate that if there is a shortfall between the State Statutory Formula and the 40% number that would be made up by a payment from the TIF increment fund of capital expenditure costs. School Districts 225 and 28 found the proposal to be acceptable which was unanimously approved by the Joint Review Board.
Village Manager Nahrstadt also reported that the second edition of "Coffee with a Cop" was held at Dunkin Donuts and went very well. Also, Public Works continues to fight snow and ice.
6. WARRANT LIST
A. Review and Approval of Payments to be Made
Trustee Ciesla moved to approve Class A and B Warrants totaling $1,960,682.23
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: A.C. Buehler, Trustee
AYES: Frum, Buehler, Ciesla, Collison, Han
ABSENT: Karagianis, Israel
B. Review of Frontage Deposit List Dated February 14, 2019
Trustee Ciesla moved to approve Frontage Deposit refunds totaling $20,000.00.
RESULT: ADOPTED [UNANIMOUS]
MOVER: Kathryn Ciesla, Trustee
SECONDER: A.C. Buehler, Trustee
AYES: Frum, Buehler, Ciesla, Collison, Han
ABSENT: Karagianis, Israel
7. PRESIDENT'S REPORT
President Frum reported that the Northbrook synchronized skaters which went to Milan representing Team USA and won first place. The Village Board will be honoring them as well as swimmer Ryan Purdy, who won State in the 200 IM and the 100 Back Stroke.
8. CONSENT AGENDA
RESULT: ADOPTED [4 TO 0]
MOVER: A.C. Buehler, Trustee
SECONDER: Muriel Collison, Trustee
AYES: Buehler, Ciesla, Collison, Han
ABSTAIN: Frum
ABSENT: Karagianis, Israel
A. RESOLUTION NO. 2019-12
A Resolution Approving a Telecommunications Contract with Comcast
B. RESOLUTION NO. 2019-13
A Resolution Approving a Renewal Contract with Comcast for Internet Service at the Lake Front Pumping Station
C. RESOLUTION NO. 2019-14
A Resolution Authorizing an Intergovernmental Agreement with the Illinois State Toll Highway Authority for the Installation of Water Main on Skokie Boulevard at the Edens Spur (I-94)
D. RESOLUTION NO. 2019-15
A Resolution Approving a Contract with Crowe LLP for a Security Risk Assessment
E. RESOLUTION NO. 2019-16
A Resolution Authorizing Renewal of Agreements for Facility and CBD Landscape Maintenance Services with BrightView Landscape, LLC of Chicago, Illinois and Right-of-Way Mowing Services with Moore Landscapes of Northbrook, Illinois.
F. RESOLUTION NO. 2019-17
A Resolution Authorizing a Contract with A Lamp Concrete Contractors of Schaumburg, Illinois for the FY 2018-2019 Concrete Street Rehabilitation Program
G. RESOLUTION NO. 2019-18
A Resolution Authorizing an Agreement with Advent Systems Inc. of Elmhurst, Illinois for Door Access System Installations and Upgrades
H. RESOLUTION NO. 2019-19
A Resolution Authorizing the Expenditure of Funds to Purchase Property at 2985 Shermer Road
I. RESOLUTION NO. 2019-20
A Resolution Authorizing Renewal of An Agreement with Total Parking Solutions of Downers Grove, Illinois for Parking Meter Maintenance
J. RESOLUTION NO. 2019-21
A Resolution Appropriating Motor Fuel Tax (MFT) Funds for the FY 2019/20 Asphalt Street Rehabilitation Program
K. RESOLUTION NO. 2019-22
Resolution Approving an Extension of Legislative Management Contract With Granicus
L. ORDINANCE NO. 2019-11
An Ordinance Rezoning the Property at 1851-1859 Janke Drive and Amending the District Zoning Map and Granting Certain Setback Variations (1851-1859 Janke Drive) (Plan Commission
Docket No. PCD-19-01)
M. ORDINANCE NO. 2019-12
An Ordinance Granting a Special Permit for a Physical Fitness Facility (1851 Janke Drive – Northbrook Baseball Inc.) (Plan Commission Docket No. PCD-19-01)
N. ORDINANCE NO. 2019-13
Amend Annual Fee Ordinance To Increase The Number of Class B Liquor Licenses - Basket Works
O. ORDINANCE NO. 2019-14
Amend Annual Fee Ordinance To Increase The Number of Class B Liquor Licenses - Mark Vend
COMMITTEE REPORTS
9. PLANNING/ZONING
A. PRELIMINARY REVIEW - ZONING & DEVELOPMENT APPLICATIONS
1. Preliminary Review - Major Variation for Home Addition - 4275 Lindenwood Lane
Tom Poupard reported that this is request for a major variation, which is a new type of relief authorized in the Zoning Code. A major variation allows relief from a numerical standard in the Zoning Code, that isn't already authorized to go to the Zoning Board of Appeals. The major variation in this case is for building coverage. The Northbrook Zoning Code has a 35% building coverage standard, but for the recently adopted text amendment, building coverage is not listed as an eligible variation. The applicant has an existing ranch style home on a sub-standard lot. The Zoning Code has a 35% limit on building coverage and this proposal would cause that coverage to be 37.1%. There is also a rear set back variation requested. The property is located at 4275 Lindenwood in the R4 District. Prior to the 1980’s, Northbrook had a much more flexible approach in how subdivisions could be laid out with lot sizes and this is one example of that. This property is 10,000 sq. ft. The applicant has submitted letters from several of the neighbors stating that they support the request.
Trustee Buehler would like to see this stay up here and not be sent to the ZBA and have a Public Hearing on this.
Trustee Ciesla and Trustee Collison also agree with Trustee Buehler.
Trustee Han also agrees with Trustee Buehler.
President Frum has an issue with the 12-foot setback and is concerned about the precedence this will set.
Trustees agree with President Frum and will have this sent to the ZBA with a waived fee.
2. Preliminary Review of PRE-19-05: 633 Skokie Blvd, a request by the First Bank of Highland Park to grant Special Permit for wall sign in excess of the size and height requirements in the O-3 District
Trustee Buehler, Trustee Ciesla, Trustee Han and Trustee Collison do not see any problems with sign.
3. Preliminary Review of PRE-19-06: 255 Anthony Trail, a Request by Wilson Lawn & Landscape to Amend Previously Approved Ordinance No. 18-27 Approving a Special Permit to Allow Landscape Services with Outdoor Storage in the I-1 District
Senior Planner Swati Pandey reported that the subject property is in Sky Harbor on Anthony Trial and is Zoned I1 - Restricted Industrial. The applicant, Wilson Lawn & Landscape was approved in 2018 for a Special Permit for a landscape business, with outdoor storage with a specific site plan, which included a parking lot and a storm water detention basin in the front yard and it also had bins in the rear for outdoor storage on the property. The approved site plan included a security fence around the property, landscaping and monument sign. The applicant is requesting an amendment to that approved site plan and does not wish to proceed with the construction of the parking lot and the detention basin at this time. Instead, the applicant is requesting a Special Permit amendment to approve this new proposed site plan. The new items proposed include a new north driveway entrance, which allows a circular onsite circulation through the property, five new parking spaces in the newly paved area and covered bins adjacent to the building on the east side. The other elements of the previously approved plan will remain. The fifteen parking spaces being removed would not impact the minimum requirement for off street parking on the property, which is eleven spaces. The storm water detention facility will be maintained on site at the northeast corner of the property and will also account for the new paved area on the site.
Trustee Buehler asked if there was any rejection from the community when this was put in originally. Ms. Pandey responded that no, it was not.
Trustee Buehler has no issues with this and would like the Board to conduct the public hearing for the requested amendment.
Trustee Ciesla would like this to go to the Plan Commission.
Trustee Collison does not have any problems with this and would not have a problem with this staying here.
Trustee Han would like this to go to the Plan Commission.
President Frum would like to see it stay with the Board.
There was no consensus, but a majority determined that the application will return before the Board for further review.
10. PUBLIC SAFETY
None.
11. ADMINISTRATION/FINANCE
Trustee Ciesla stated that on March 8, 2019 the Trustees will be receiving the Draft Budget to discuss at the March 19, 2019 Administration and Finance Committee Meeting.
12. PUBLIC WORKS
None.
13. COMMUNICATIONS AND LEGISLATION
None.
14. COMMUNITY AND SUSTAINABILITY
Trustee Han reported that he attended the first day of the Governor's Conference on Affordable Housing and hopefully he learned something that will benefit the Village.
15. REMARKS FOR THE GOOD OF THE ORDER
None.
16. CLOSED SESSION
None.
17. ADJOURN
Trustee Buehler moved, seconded by Trustee Collison to adjourn at 8:08 p.m. On voice vote, all were in favor.
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