Village of Palatine Village Council & Committee of the Whole met June 11.
Here is the agenda provided by the Committee:
I. Roll Call – Time: 7:00 pm
Attendee Name; Title; Status; Arrived:
Jim Schwantz Mayor Present
Tim Millar District 1 Councilman Present
Scott Lamerand District 2 Councilman Present
Doug Myslinski District 3 Councilman Present
Greg Solberg District 4 Councilman Present
Kollin Kozlowski District 5 Councilman Present
Brad Helms District 6 Councilman Present
Also Present:
Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Mike Jacobs, Village Attorney Patrick Brankin, Director of Planning & Zoning Ben Vyverberg, Director of Public Works Matt Barry, Fire Chief Scott Andersen, IT Director Larry Schroth, Director of Finance Paul Mehring, Director of Human Resources Pam Jackson, Police Chief Alan Stoeckel, and Administrative Intern Ryan McCauley
II. Pledge To The Flag
Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.
III. Approval Of Minutes – Time: 7:01 pm
1. Village Council & Committee of the Whole - Regular Meeting - June 4, 2018 - Accepted
Result: Accepted [Unanimous]
Mover: Greg Solberg, District 4 Councilman
Seconder: Doug Myslinski, District 3 Councilman
Ayes: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
IV. Mayor's Report – Time: 7:02 pm
1. As Submitted -
Mayor Schwantz announced upcoming events:
Thursday, June 14
Palatine Area Chamber Golf Outing
Palatine Hills Golf Course
Friday, June 15: 6 - 11:45 pm
Relay for Life Fundraiser for American Cancer Society
Sundling Junior High School
Annual Walk Fundraiser with a luminary ceremony at 9:30 pm
Saturday, June 16: 9:30 am - 3 pm
Sunday, June 17: 12:30 - 3 pm
Palatine Library Used Book Sale
Saturday, June 16: 7 am - 1 pm
Palatine Farmers’ Market
Train Station Parking Lot
Saturday, June 16: 8 AM - 12 pm
Palatine Township Electronics Recycling
Palatine Township Parking Lot
Sunday, June 24: 1 - 5 pm
Palatine Community Day - Hosted by Arlington Park
Family activities and the 5th race of the day is dedicated to the Village of Palatine
Promotional Code: Palatineres for $2 off general admission
V. Recess To The Committee Of The Whole – Time: 7:02 pm
Motion to Recess to Committee of the Whole - Motion Carried by Voice Vote
Result: Motion Carried By Voice Vote [Unanimous]
Mover: Brad Helms, District 6 Councilman
Seconder: Tim Millar, District 1 Councilman
Ayes: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
VI. Committee Of The Whole
A. Community & Economic Development Committee – Time: 7:02 pm
Tim Millar, Chairman
1.Consider a Resolution of Support for the Filing of a 7C Cook County Tax Classification for the Benefit of Silver Palatine, LLC and the Property Located at 1410 W. Northwest Highway - Adopted by Voice Vote (Council District: One)
Deputy Village Manager Mike Jacobs explained the Cook County Assessor’s Office has a property tax classification program to encourage commercial development on qualifying properties. The classification (7C), referred to as Commercial Urban Relief Eligibility (CURE),is similar to the County’s other tax classification programs (such as 6B). In conjunction with a variety of planned improvements to the building at 1410 W. Northwest Highway, the petitioner, Studio 41, seeks approval of a Resolution to file a 7C Cook County Tax Classification for the property. Staff recommends approval.
Result: Adopted By Voice Vote [Unanimous]
Mover: Jim Schwantz, Mayor
Seconder: Scott Lamerand, District 2 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. Consider an Ordinance Granting a Preliminary Plat of Subdivision and Preliminary Planned Development for the Property at 366 N. Quentin Road - Motion Failed by Roll Call (Council District: One)
Planning & Zoning Director Ben Vyverberg explained the subject property, approximately 1.43 acres, contains a single-family residence and related improvements. The proposal includes demolition of the existing single-family residence and creating a 4-lot residential development, accessed by a private cul-de-sac off Quentin Road. The proposed new lots would conform to the setback requirements and bulk restrictions of the R-2 district, except the front yard setback for Lot 1. Staff does not typically support bulk setback reductions for homes not yet constructed. To achieve the minimum 45-foot radius for the cul-de-sac, petitioner has an agreement with the adjacent property owner to accommodate the north side of the cul-de-sac bulb. While staff recognizes the petitioner’s efforts to address the varying infrastructure and zoning requirements, staff also recognizes that a 4-lot subdivision on the subject property is too much for the site. Staff inquired if the 378 N. Quentin Road lot could be incorporated into an integrated subdivision, but that property owner rejected the proposal. The Plan Commission voted 5-4 to deny this request and staff concurs.
Councilman Millar agreed with staff, the combined parcels would be preferred; current plan is too much for the parcel.
In response to Councilman Helms, Vyverberg stated sidewalks would be included with the recommended plan.
Village Manager Reid Ottesen favored the potential public street, not the proposed private street.
In response to Councilman Kozlowski, Vyverberg stated that the property to the north is not interested in selling at this time, but they are willing to deed a small parcel for the cul-de-sac.
Confirming Councilman Solberg, Vyverberg stated the home to the north is a group home.
Pat Taylor, prospective developer and Bill Blacklidge, property owner, were present. Taylor stated he approached Patricia Beck of Shelter Inc. who said the Shelter Board is willing to arrange for the land necessary for the cul-desac, but not to relinquish the whole lot, Shelter opposed the suggestion. He is now seeking a 20 foot easement from Shelter, for a larger cul-de-sac.
In response to Councilman Kozlowski, Vyverberg confirmed that 3 lots would be in compliance, not requiring any variances.
In response to Councilman Solberg's suggestion that the layout be adjusted to public roadway dimensions, Ottesen stated that only lots 1,2 and 3 could be built with a half street and space in lot 4 for emergency vehicles with possible future plans to acquire the property to the north.
Councilman Millar noted the potential vehicle lights in the cul-de-sac shining in the rear windows and back yards of houses to the west.
Ottesen stated it is a good use for the location, but would work only with the inclusion of the property to the north. Taylor stated that he will be persistent in acquiring the Shelter property.
Ottesen stated that the property to the north is on well and septic and the acquisition of the needed easement from Shelter for the cul-de-sac is not definite.
Councilman Lamerand stated this plan is just too much for this parcel.
Councilman Myslinski stated that to work, the cul-de-sac would have to move to the east to avoid bothering the homes to the west.
Taylor stated that he is proposing to put in all infrastructure for potential future homes on the property to the north.
Ottesen stated there is not enough land to meet subdivision standards.
Councilman Solberg restated his position that the proposed is too much development for the land.
Mike Weill, 834 West Willow Street, stated that at a recent meeting Shelter stated that the infrastructure is not capable of handling more water. He strongly opposes the proposal.
Vince Shanahan, 331 N. Chalary Ct., reported on the water issue.
Gary Heigl, 848 W. Willow, is dead-set against the proposal. He asked about the term of the easement from Shelter. Taylor stated the developer would own it. Ottesen stated that changes the project.
Vivay Kolappapillai, 343 N. Chalary Ct., opposed the proposal based on water issues and lights from cul-de-sac.
Result: Motion Failed By Roll Call [1 To 6]
Mover: Doug Myslinski, District 3 Councilman
Seconder: Scott Lamerand, District 2 Councilman
Ayes: Kozlowski
Nays: Schwantz, Millar, Lamerand, Myslinski, Solberg, Helms
3. Consider a Motion Opening the Thirty-Day Public Comment Period for the Village of Palatine's 2018 Community Development Block Grant Action Plan - Approved by Voice Vote
Planning & Zoning Director Ben Vyverberg reported the initial public hearing for the Community Development Block Grant (CDBG) Fiscal Year 2018 Action Plan occurred at Village Hall on April 9, 2018, which began the 30-day application period for use of CDBG funds. Additionally, HUD requires that the draft action plan be made available for a 30 day public review and comment period. The final version of the action plan will be submitted to HUD through the Cook County Consortium in August. The Village’s estimated FY 2018 entitlement amount is $481,496, which represents a 12.8% increase from last year. By HUD regulations, 15% ($72,224) of the funds may be used for social service providers and 20% ($96,299) may be used for program administration. The requested sub-recipient funding was $119,000. HUD guidelines require that all sub-recipient agencies provide services to Palatine residents qualifying as low-to-moderate income. The agencies also submit biannual reports to the Village documenting the number of Palatine residents served. Staff recommends a motion commencing the required 30-day public review and comment period.
Result: Approved By Voice Vote [Unanimous]
Mover: Jim Schwantz, Mayor
Seconder: Kollin Kozlowski, District 5 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
4. As Submitted -
Nothing was submitted.
B. Police Policy & Code Services Committee – Time: 7:43 pm
Scott Lamerand, Chairman
1.Planning & Zoning Director Ben Vyverberg explained the existing ComEd substation recently received a variation to install a 12-foot tall barbed wire fence. ComEd would now like to construct a security building (13’ x 15’) on the property. The building’s proposed location complies with all applicable regulations and will not impact the surrounding properties. Staff recommends site plan approval of the proposed security building at 640 W. Colfax Street.
Planning & Zoning Director Ben Vyverberg explained the existing ComEd substation recently received a variation to install a 12-foot tall barbed wire fence. ComEd would now like to construct a security building (13’ x 15’) on the property. The building’s proposed location complies with all applicable regulations and will not impact the surrounding properties. Staff recommends site plan approval of the proposed security building at 640 W. Colfax Street.
Result: Motion Carried By Voice Vote [Unanimous]
Mover: Brad Helms, District 6 Councilman
Seconder: Doug Myslinski, District 3 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. As Submitted -
Nothing was submitted.
C. Administration, Technology & Community Health Committee – Time: 7:44 pm
Brad Helms, Chairman
1.Consider a Motion Authorizing the Village Manager to Execute Intergovernmental Agreements with District 15 for School Resource Officers and Reciprocal Reporting - Approved by Voice Vote
Village Manager Reid Ottesen reported that for decades, the Village has provided school resource officers for both Sundling and Winston Junior High Schools. The relationship has been very strong and functioned well. Over the years, there have been operational changes that need to be reflected in the agreement. Namely, District 15 reduced funding for a school resource officer in 2008 and this is now being restored. Additionally, the Reciprocal Reporting and Cooperation Agreement is a result of statutory requirements that school districts must operate under. It delineates the communication and reporting requirements between the school and police and is a reflection of our current practices. From a financial standpoint, District 15 has always paid for the proportional share of one officer ($150,450 in 2017/18 school year) and, beginning in 2008, they paid $50,000 for the second officer. The new agreement has District 15 funding the full amount of both officers. Staff recommends approval of the Intergovernmental Agreement and Reciprocal Reporting Agreement.
Mayor Schwantz complimented the strong partnership between Village and School Districts.
Result: Approved By Voice Vote [Unanimous]
Mover: Jim Schwantz, Mayor
Seconder: Kollin Kozlowski, District 5 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. As Submitted -
Nothing was submitted.
D. Infrastructure & Environment Committee – Time: 7:46 pm
Greg Solberg, Chairman
1.Consider a Motion Authorizing the Village Manager to Execute a Proposal for Professional Design Engineering Services for the Rosalie Lane and Westwood Lane Water Main Replacement Project - Approved by Voice Vote (Council District: One)
Public Works Director Matt Barry reported the Village completes annual water main replacement projects to address locations which have experienced high volumes of breaks. As planned with the Master Water System Improvement Program, adopted in 2010, the Village's investment has increased from $250,000 to nearly $1,000,000 annually. The increase in volume has exceeded in-house staff capacity and consulting engineering is recommended. Public Works recently conducted a Request for Qualifications for the Kasuba forcemain replacement. While another vendor was selected as the preferred vendor for that project, BLA was found to be most qualified for the watermain replacement design and permitting. Staff recommends approval of a motion authorizing the Village Manager to execute the proposal from Bollinger, Lach & Associates for professional engineering services for the Rosalie Lane and Westwood Lane Water Main Replacement Project in the not-to-exceed amount of $25,750.
Result: Approved By Voice Vote [Unanimous]
Mover: Tim Millar, District 1 Councilman
Seconder: Scott Lamerand, District 2 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. As Submitted -
Nothing was submitted.
E. Business Finance & Budget Committee – Time: 7:47 pm
Doug Myslinski, Chairman
1.Consider a Motion to Accept and Place on File the Comprehensive Annual Financial Report and Management Letter for the Year Ended December 31, 2017 - Approved by Voice Vote
Finance Director Paul Mehring reported that the State Statute requires an annual audit of the financial records and accounts of the Village be made. The audit was performed in accordance with generally accepted auditing standards. The audit will be submitted, as required, to the Cook County Clerk, State Comptroller of Illinois, and other interested oversight agencies, as well as to interested financial institutions that sell or hold Village bonds. This report will also be submitted to the Government Finance Officers’ Association for consideration of their Certificate for Excellence in Financial Reporting. The Village’s auditors, Sikich LLP, have completed their audit of 2017 and rendered an unmodified opinion on the Village’s financial statements for the year ended December 31, 2017. The 2017 Comprehensive Annual Financial Report (CAFR) will be posted on the Village’s web-site.
The General Fund’s ending fund balance of $22.7 million is $780,000 in excess of the adopted reserve policy ($2.15 million Economic Stabilization; $720,000 Public Safety Pension Levy Smoothing; and $19.1 million operating {4 months of operating expenditures}). As in previous years, the Management Letter has no findings. This is a testament to the stewardship exhibited by Village’s elected officials and staff. Staff recommends approval of a motion to accept and place on file the Comprehensive Annual Financial Report and Management Letter for the year ended December 31, 2017.
Councilman Myslinski complimented Mehring, and staff for continued financial excellence.
Result: Approved By Voice Vote [Unanimous]
Mover: Brad Helms, District 6 Councilman
Seconder: Scott Lamerand, District 2 Councilman
Ayes: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
2. As Submitted -
Nothing was submitted.
F. Fire Policy & Community Information Committee – Time: 7:49 pm
Kollin Kozlowski, Chairman
1. As Submitted -
Nothing was submitted.
VII. Reconvene The Village Council Meeting – Time: 7:49 pm
Motion to Reconvene the Village Council Meeting - Motion Carried by Voice Vote
Result: Motion Carried By Voice Vote [Unanimous]
Mover: Brad Helms, District 6 Councilman
Seconder: Doug Myslinski, District 3 Councilman
Ayes: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
VIII.Consent Agenda
All items are considered to be routine by the Village Council and will be enacted by one motion, with waiver of first reading. There will be no separate discussion of these items unless a Council Member so requests, in which event the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda.
Result: Adopted By Roll Call [Unanimous]
Mover: Scott Lamerand, District 2 Councilman
Seconder: Kollin Kozlowski, District 5 Councilman
Ayes: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
1.Consider a Resolution of Support for the Filing of a 7C Cook County Tax Classification for the Benefit of Silver Palatine, LLC and the Property Located at 1410 W. Northwest Highway - Adopted by Roll Call (Council District: One)
Resolution #R-12-18
2. Consider a Motion Opening the Thirty-Day Public Comment Period for the Village of Palatine's 2018 Community Development Block Grant Action Plan - Approved
3. Consider an Ordinance Granting Site Plan Review Approval for a ComEd Security Building at 640 W. Colfax Street - Approved (Council District: Six)
Ordinance #O-68-18
4. Consider a Motion Authorizing the Village Manager to Execute Intergovernmental Agreements with District 15 for School Resource Officers and Reciprocal Reporting – Approved
5. Consider a Motion Authorizing the Village Manager to Execute a Proposal for Professional Design Engineering Services for the Rosalie Lane and Westwood Lane Water Main Replacement Project - Approved (Council District: One)
6. Consider a Motion to Accept and Place on File the Comprehensive Annual Financial Report and Management Letter for the Year Ended December 31, 2017 – Approved
7. Consider a Motion to Accept and Place on File the Annual Treasurer's Report for Calendar Year 2017 - Approved
IX. Reports Of Standing Committee – Time: 7:50 pm
A. Administration, Technology & Community Health Committee – Time: 7:50 pm
Brad Helms, Chairman
1. As Submitted -
No Report
B. Business Finance & Budget Committee – Time: 7:50 pm
Doug Myslinski, Chairman
1. As Submitted -
No Report
C. Community & Economic Development Committee – Time: 7:50 pm
Tim Millar, Chairman
1.Consider an Ordinance Granting a Preliminary Plat of Subdivision and Preliminary Planned Development for the Property at 366 N. Quentin Road - Motion Failed by Roll Call (Council District: One)
This item was discussed earlier this evening during the Community and Economic Development Committee Meeting where it was denied.
Result: Motion Failed By Roll Call [1 To 5]
Mover: Kollin Kozlowski, District 5 Councilman
Seconder: Scott Lamerand, District 2 Councilman
Ayes: Kozlowski
Nays: Millar, Lamerand, Myslinski, Solberg, Helms
2. As Submitted -
No Report
D. Fire Policy & Community Information Committee – Time: 7:51 pm
Kollin Kozlowski, Chairman
1. As Submitted -
No Report
E. Infrastructure & Environment Committee – Time: 7:51 pm
Greg Solberg, Chairman
1. As Submitted -
No Report
F. Police Policy & Code Services Committee – Time: 7:51 pm
Scott Lamerand, Chairman
1. As Submitted -
No Report
X. Reports Of The Village Officers – Time: 7:51 pm
A. Village Manager – Time: 7:51 pm
1. As Submitted -
No Report
B. Village Clerk – Time: 7:52 pm
1. As Submitted -
No Report
C. Village Attorney – Time: 7:52 pm
1. As Submitted -
No Report
XI. Closed Session As Required
No Closed Session requested.
XII. Recognition Of Audience
No one came forward.
XIII.Adjournment – Time: 7:52 pm
Motion to Adjourn the Village Council Meeting - Motion Carried by Voice Vote
Result: Motion Carried By Voice Vote [Unanimous]
Mover: Doug Myslinski, District 3 Councilman
Seconder: Tim Millar, District 1 Councilman
Ayes: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms
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