Village of Northbrook Board of Trustees met May 8.
Here is the minutes provided by the Board:
1. Roll Call
Attendee Name; Title; Status; Arrived:
Sandra Frum; Village President Present;
James Karagianis; Trustee Present;
A.C. Buehler; Trustee Present;
Kathryn Ciesla; Trustee Absent;
Bob Israel; Trustee Present;
Muriel Collison; Trustee Present;
Jason Han; Trustee Present;
2. Pledge Of Allegiance
3. Minutes Approval
A. Board of Trustees - Regular Meeting - Apr 24, 2018 7:30 pm
Result: Accepted [4 To 0]
Mover: James Karagianis, Trustee
Seconder: Muriel Collison, Trustee
Ayes: Frum, Buehler, Israel, Collison
Abstain: Karagianis, Han
Absent: Ciesla
4. Hear From Audience
Tucker Arency spoke to the Board and stated that he is currently living at Providence Farm and wanted to thank the Board for allowing the community the space, so people have a place to go after finishing treatments. Tucker graduated high school in May of 2015 and had a gap year, and in the fall of 2016 started classes at the College of William and Mary. Shortly thereafter, in the spring of 2017, he needed to be rescued from himself and his parents brought him home. He was sent to a treatment center in the Pacific Northwest for young men and stayed there for seven months. When it came time to leave, there were questions as to where would be the best place to help support his recovery. Thankfully, Providence Farm was the place he was looking for, close to his family; it is a very structured and supportive living environment and it has provided a lot of guidance and wisdom for people who got there before him. Having a center this close to home has helped in his recovery. He has currently been at Providence for eight months and it has helped him tremendously. He has developed lifelong relationships and started to regain a previously shattered self-esteem and self-confidence. He will be leaving Providence Farm in one week and moving into a set of apartments designated for students in recovery at the University of Colorado.
Trustee Collison stated that she is so grateful to have Providence Farm in the community and that Tucker has worked in her law firm and has been the best law clerk she has ever had.
5. Retirements, Swearing In And Promotions
1. A Resolution Recognizing Division Chief Tim Cassidy for Twenty-Three Years of Service in the Fire Department
Trustee Buehler moved for approval of Resolution Recognizing Division Chief Tim Cassidy for 23 years of service in the Fire Department and a Resolution Recognizing Lieutenant Jim Bullock for 24 years of service in the Fire Service Omnibus. Seconded. All in favor.
Trustee Buehler recognized Tim Cassidy and gave a history of his career. Division Chief Cassidy thanked the Board for the recognition.
Result: Adopted [Unanimous]
Mover: A.C. Buehler, Trustee
Seconder: James Karagianis, Trustee
Ayes: Frum, Karagianis, Buehler, Israel, Collison, Han
Absent: Ciesla
2. A Resolution Recognizing Lieutenant Jim Bullock for Twenty-Four Years of Service in the Fire Department
Trustee Buehler recognized Jim Bullock and gave a history of his career. Lieutenant Bullock thanked the Board for The Recognition.
Result: Adopted [Unanimous]
Mover: A.C. Buehler, Trustee
Seconder: James Karagianis, Trustee
Ayes: Frum, Karagianis, Buehler, Israel, Collison, Han
Absent: Ciesla
3. Swearing In of New Firefighter/Paramedics
The Chief of the Fire Department presented the four new firefighters for swearing in and badge pinning and eight people that are being promoted into their new positions of leadership. Four new firefighters: Thomas Longacre, Dan Luska, Eric Roulette, Jack Trimble.
4. Fire Promotions
The eight people being promoted are: Dave Crawford promoted to Deputy Chief, Joel Eaton promoted to Division Chief of Training and Safety, Jerry Piazzi promoted to Battalion Chief, Cliff Woodbury promoted to Captain, Steve Morris promoted to Captain, Bob Gangloff promoted to Lieutenant, Brian Flemming promoted to Lieutenant, Matt Vanderwheel promoted to Lieutenant.
6. Manager's Report
Village Manager Nahrstadt stated that there is still no date from the State of Illinois with respect to Dundee Road and the closure. They are still trying to work on how they will deal with the utility conflicts. We continue to press that we don't want the road closed over winter. Also, Manager Nahrstadt asked Engineering and we are using our Traffic Consultant to go back and look at the intersection of Cedar and Walters just to see how those improvements are going. We are going to try and create a baseline and see if they are working as intended, or if there is anything that can be done.
7. Warrant List
A. Review and Approval of Payments to be Made
Trustee Karagianis moved for the approval of April 16th and April 30th Class A and B Warrants in total of $1,477,422.12.
Result: Adopted [Unanimous]
Mover: James Karagianis, Trustee
Seconder: Muriel Collison, Trustee
Ayes: Frum, Karagianis, Buehler, Israel, Collison, Han
Absent: Ciesla
B. Review of Frontage Deposit List Dated April 29, 2018
Trustee Karagianis moved for the approval of April 29, 2018 Frontage Deposit of $10,500.00.
Result: Adopted [Unanimous]
Mover: James Karagianis, Trustee
Seconder: Muriel Collison, Trustee
Ayes: Frum, Karagianis, Buehler, Israel, Collison, Han
Absent: Ciesla
8. President's Report
A. Appointments and Re-appointments of Commissions and Boards
President Frum thanked the Community Relations Commission and Erik Jensen for the Celebrations of Culture last Sunday. Flamingo Friday is coming up on the 18th of May, at the Village Hall.
Appointments and Re-Appointments-
o The Architectural Control Commission: David Menn and Cliff Town
o The Arts Commission: Sharon Moyer, Claudia MacVay, Marsha Schwartz, Joei Schwartz, Eileen Loften
o Board of Fire and Police Commission: Dennis Harrison
o Community Relations: John Martin, Emmeline Hazaray
o Emergency Telephone Systems: A.C. Buehler, Andy Carlson, Roger Adkins,
Robert Kujawa Lori Baker
o Environmental Quality Commission: Brian Bruce, Dale Duda
o Industrial and Commercial Development Commission: Jill Carlisle, Tensley Garris,
Patrick Lederer, Chairman Ron Goldblatt, Richard Rushkewicz Curt Wilens
o Plan Commission: Marcia Franklin, Dan Pepoon
o Senior Services Commission: Robert Caldwell, Michael Lefkow, & Sandra Whitmore
o Stormwater Management Commission: Thomas Burke, Craig Hetue, William Pappas, Adele Sturgis
o Youth Commission: Carlos Slawson-Martens
o Zoning Board of Appeals: Dan Craig
Result: Approved [Unanimous]
Mover: A.C. Buehler, Trustee
Seconder: James Karagianis, Trustee
Ayes: Frum, Karagianis, Buehler, Israel, Collison, Han
Absent: Ciesla
9. Consent Agenda
Trustee Karagianis moved, seconded by Trustee Buehler to move Agenda Item 10 C to the Consent Agenda. On voice vote, all were in favor.
Result: Adopted [Unanimous]
Mover: A.C. Buehler, Trustee
Seconder: Muriel Collison, Trustee
Ayes: Frum, Karagianis, Buehler, Israel, Collison, Han
Absent: Ciesla
A. Resolution No. 2018-56
A Resolution Authorizing the Purchase of Pumps for the West Side Reservoir from Gasvoda and Associates Inc. of Calumet City, Illinois
B. Ordinance No. 2018-20
An Ordinance Authorizing the Purchase of Three Ford F-250 4x4 Pick Up Trucks with Snow Plows through the Suburban Purchasing Cooperative from Currie Motors of Frankfort, Illinois
C. Ordinance No. 2018-21
An Ordinance Amending the Annual Fee Ordinance Regarding Parking Regulations on Walters Avenue
Trustee Buehler added under Planning and Zoning , Item C - An Ordinance granting approval of Special Permits and Variations for an automotive repair facility with outdoor automobile storage and automotive detailing facility at 1875 - 1881 Techny Road North Shore Car Center to the Consent Agenda.
D. Ordinance No. 2018-22
An Ordinance Authorizing the Purchase of an Administrative Vehicle through the Suburban Purchasing Cooperative from Roesch Ford Commercial Truck Center of Bensenville, Illinois
E. Ordinance No. 2018-23
An Ordinance Authorizing the Purchase of a New Ambulance from Foster Coach Sales Inc. and Disposal of a Surplus Ambulance
F. Ordinance No. 2018-24
An Ordinance Authorizing and Approving a First Amendment to Real Estate Sales Agreement and Lease Agreement, and Authorizing the Acquisition and the Leaseback of Real Property
G. Ordinance No. 2018-25
An Ordinance Granting Approval of Special Permits and Variations for an Automotive Repair Facility with Outdoor Automobile Storage and an Automotive Detailing Facility (1875-1881 Techny Road – Northshore Car Center, LLC) (Plan Commission Docket No. PCD-18-02)
Committee Reports:
10. Planning/Zoning
A. Preliminary Review - Zoning & Development Applications
B. Review of ACC Recommendations - International Property Maintenance Code & Related Municipal Code Amendments
Director Poupard gave an overview to the Board of Trustees. Currently the Village is using the 2006 version of the International Property Maintenance Code. There are a new series of Codes that come out every three years and we suggest updating to the 2016 version. There isn’t a tremendous amount of new Regulatory changes in there but the language is improved and is more specific which makes it better for enforcement.
Director Poupard presented a graph showing the number of Code complaints. The largest complaint being people not cutting their grass, the next is garbage and landscape waste and fence repair, followed by boarded up homes, swimming pool maintenance, trash cans, inoperable vehicles and storage pods. The number one violation is grass. In Northbrook, it is not a violation until the grass gets to be 10" tall. We are suggesting that it be lowered to 8". There is also a suggestion for driveways in public use and sidewalks in public use to have smooth surfaces, repair large holes. Like board ups, we are suggesting that if a roof is not fixed after ninety days, it will be a violation, you cannot just use a tarp. We currently also do not have property maintenance standards that specifically deal with rental properties. Because we deal with a lot of vacant houses and foreclosures, we often have difficulty serving people with notice so we are suggesting an amendment that would allow if they are not picking up their mail, etc. we can post notice on the property and declare that service. Regarding trash, the current Municipal Code states that you must put out your trash the day of garbage pickup and remove it the day of pickup. We are suggesting amending the Code so you can put your trash out the day before and pick it up the day after.
Trustee Karagianis moved, seconded by Trustee Israel to prepare documents to accept the amendments to the International Property Maintenance Code and Related Municipal Codes. On voice vote, all were in favor.
C. Public Hearing - Pre-Annexation Agreement - 3920 Oak Ave.
Trustee Karagianis opened the Public Hearing. Seeing there were no comments from the public, Trustee Karagianis moved, seconded by Trustee Buehler to close the Public Hearing. On voice vote, all were in Favor.
D. Approval and Execution of the Pre-Annexation Agreement by and between the Village of Northbrook and Samuel S. David and Shibu M. David for 3920 Oak Avenue
Result: Adopted [Unanimous]
Mover: James Karagianis, Trustee
Seconder: A.C. Buehler, Trustee
Ayes: Frum, Karagianis, Buehler, Israel, Collison, Han
Absent: Ciesla
11. Public Safety
No Report.
12. Administration/Finance
A. Review and Approval of the March 20, 2018 Administration and Finance Committee Meeting Minutes
Trustee Israel moved, seconded by Trustee Karagianis to approve the Administration and Finance Committee meeting minutes for March 20, 2018. On voice vote, all were in favor.
B. Supporting and Consenting to Approve a Class 6b Classification and Approving a Class 6b Incentive Agreement with Pyramid Packaging Inc. (2901 Shermer Road)
Result: Adopted [Unanimous]
Mover: James Karagianis, Trustee
Seconder: Bob Israel, Trustee
Ayes: Frum, Karagianis, Buehler, Israel, Collison, Han
Absent: Ciesla
13. Public Works
A. Review and Approval of the February 27, 2018 Ad Hoc Facilities Committee Meeting Minutes
Trustee Buehler moved, seconded by Trustee Israel to approve the Ad Hoc Facilities Committee meeting minutes for February 27, 2018. On voice vote, all were in favor.
B. Review and Approval of the April 3, 2018 Public Works Committee Meeting Minutes
Trustee Buehler moved, seconded by Trustee Han to approve the Public Works Committee meeting minutes for April 3, 2018. On voice vote, all were in favor.
14. Communications And Legislation
No Report.
15. Community And Sustainability
May 23rd is Student Government Day.
16. Remarks For The Good Of The Order
No Remarks
17. Closed Session
Trustee Buehler moved, seconded by Trustee Israel to go into Closed Session for the approval of closed session minutes. On Roll Call all were in favor.
18. Adjourn
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