Village of Streamwood President and Board of Trustees met May 3.
Here is the minutes provided by the Board:
Call To Order:
President Roth called the meeting to order at 7:06 pm
Roll Call:
Trustee William Harper Present Trustee Mary Thon Present Trustee Larry Schmidt Present Trustee William Carlson Present Trustee Michael Baumer Present Trustee James Cecille Present President Billie D. Roth Present
All those answering “present” were physically present at the meeting.
Pledge Of Allegiance:
President’s Report:
P-18-001 Committee Assignments / Commission Liaisons
Please see attachments
Committee Assignments – President Roth requested concurrence with the assignments as presented. Trustee Harper moved for approval. Trustee Baumer seconded the motion. A voice vote approved the assignments as presented.
Commission Liaisons – President Roth requested concurrence with the liaison assignments as presented. Trustee Baumer moved for approval. Trustee Carlson seconded the motion. A voice vote approved the assignments as presented.
P-18-002 Commission Appointment / Resignation
President Roth requested concurrence to accept the resignation of Planning and Zoning Board member Niti DeSai as she is moving out of state. Trustee Harper moved to accept. Trustee Baumer seconded the motion. A voice vote accepted the resignation.
President Roth requested concurrence to appoint Erik Okunevich to the Planninig and Zoning Board to fulfill the term of Ms. Desai through January 2021. Trustee Cecille moved for approval. Trustee Carlson seconded the motion. A voice vote moved to approve the appointment.
Village Manager’s Report:
Village Manager Sharon Caddigan reviewed Student Government Day which took place on Tuesday, May 1 with 90+ students working with the boards and staffs of the Village, Park District and Hanover Township throughout the day.
She also noted the Village’s annual water quality report is included with the May Village Newsletter and all testing for Village water supplies meet or exceed required quality standards.
Clean Up week with expanded pickup will be the week of May 14-18.
Approval Of Agenda:
Request the Board approve the May 3, 2018 Agenda as presented. Trustee Carlson moved for approval. Trustee Baumer seconded the motion. A voice vote approved the Agenda as presented.
Approval Of The Minutes:
Request the Board approve the Minutes of the Regular Board Meeting of April 19, 2018 as presented. Trustee Harper moved for approval. Trustee Cecille seconded the motion. A voice vote approved the Minutes as presented.
Legislative – Trustee Schmidt/Trustee Carlson
A-18-049 Ordinance – Resubdivision of Lots / 1101-1117 East Avenue and 1300 E. Irving Park Rd.
Request the Board approve an Ordinance entitled “An Ordinance Granting A Resubdivision Of Two Lots Located At 1101-1117 East Avenue And 1300 E. Irving Park Road.” This Ordinance grants a resubdivision and consolidation of two lots to permit the future expansion of an existing use.
Trustee Schmidt presented the Ordinance for first reading. Community Development Director John Peterson stated the corporate owner of both parcels is requesting to consolidate the properties to allow the future expansion of the Lazzat Banquet facility in the 1101 East Avenue Plaza which will then require additional parking spaces. The vacant space between the East Avenue Plaza and the 1300 East Irving Park Road parcel with Amor Banquets would allow for this. This Resubdivision moves the lot line separating parcels 1 (East Ave.)and parcel 2 (Irving Park Road) approximately 54 feet to the south to create additional parking for the proposed future expansion of Lazzat Banquets. Mr. Peterson noted that the proposed addition and expansion of the parking also affects the detention, and will need to come to the Planning and Zoning Board as well as the Village Board for approval in the future.
Rezwunal Haque, corporate owner of the property, was present for questions. Trustee Cecille asked if the proposed building expansion would meet the Code for required setback. Mr. Peterson indicated it would, but the actual plans will be reviewed when received. He did state the building can go no further to the East as it would encroach into existing wetland and detention areas. Mr. Haque requested the Board to consider waiving the first reading for the Ordinance.
Trustee Schmidt moved to waive the first reading for the Ordinance. Trustee Cecille seconded the motion. Roll Call:
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Motion carried.
Trustee Schmidt moved to approve the Ordinance as presented. Trustee Harper seconded the motion. Roll Call:
Trustee Thon Aye Trustee Schmidt Aye
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Motion carried. Ordinance 2018-13
Community Development – Trustee Carlson/Trustee Schmidt
A-18-050 Ordinance – Comprehensive Amendment to the Comprehensive Plan
Request the Board approve an Ordinance entitled “An Ordinance Approving The Comprehensive Amendment To The Official Comprehensive Plan Of The Village Of Streamwood, Cook County, Illinois.” This Ordinance amends the official Comprehensive Plan of the Village, which serves as the long-range blueprint for community growth and development.
Trustee Carlson presented the Ordinance for first reading and posting.
Community Development Director John Peterson stated the Village has been working with Ginko Planning and Design for over one year, along with a Steering Committee comprised of Village residents, other taxing bodies, and elected and appointed officials to determine key interests and perspectives on community growth and development. A website was created asking for community input. Workshops were help to evaluate the input and the information compiled into potential scenarios. Streamwood High School students provided input for key development sub-areas highlighted for potential development and re-development. Ferhat Zerin, of Ginko Planning and Design, was present for questions. She reviewed the work of the committee and the input received and reviewed the draft amendment to the Comprehensive Plan document. She stated this will be the blue print for the Village to use for long-term planning and short-term projects. A public hearing to review and recommend adoption of the Plan was held on April 17, 2018.
Public Safety - Trustee Cecille/Trustee Thon
A-18-051 Resolution – Approval of Contract / Municipal Towing Services
Request the Board approve a Resolution entitled “A Resolution Approving And Authorizing The Village President To Execute On Behalf Of The Village And Authorizing The Village Clerk To Attest To A Certain Agreement With Artie’s Inc. To Provide Towing Services On Behalf Of The Village.” This Resolution authorizes the Village to enter into a contract with Artie’s Inc., d/b/a Artie’s Towing, 150 Woodview Drive, Elgin, Illinois, for towing and storage services for the Village for a contract period of two (2) years with one additional two (2) year extension permissible by mutual agreement.
Trustee Cecille presented the Resolution and moved for approval. Trustee Carlson seconded the motion. Police Chief Ed Valente stated the Village sought proposals for towing services and received only one proposal from Artie’s Towing. Artie’s has worked with the Village in the past and has a good working relationship. The facilities and equipment were inspected by Police staff and found to adequately meet the needs described in the proposal. This contract is for two years, with a two year extension permitted by mutual agreement of the parties, with a cost increase not to exceed the then current consumer price index.
Trustee Cecille confirmed Artie’s is able to provide service at all hours required. Trustee Harper asked how many trucks are available; Mr. Nick Speciale, from Artie’s Towing, stated they have 13 trucks. Trustee Baumer asked what the current costs are with Bloomingdale Tow, and what the costs are with Artie’s. Chief Valente stated Bloomingdale’s contracted cost is $35 per tow, and $15 per day for storage. Artie’s cost is $75 per tow, and $30 per day for storage. Chief Valente stated these costs are borne by the vehicle owner, and not by the Village, and are usually covered by insurance. He stated all contract provisions are very similar to the Village’s prior contracts for towing, and that exceptions can be considered on a individual basis. Roll Call:
Trustee Schmidt Aye Trustee Carlson Aye
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Motion carried. Resolution 2018-22
Public Works - Trustee Baumer/Trustee Harper
A-18-052 Motion – Vehicle Equipment Purchase and Installation
Request the Board approve a Motion to authorize the purchase and installation of truck equipment on a truck chassis from Mark’s Machine Shop Inc.
This Motion authorizes the purchase and installation of truck equipment on a truck chassis from Mark’s Machine Shop Inc., 416 N. Main Street, Sycamore, Illinois for the low bid of $38,787.00. Funds for this purchase are included in the Village’s Equipment Replacement Fund.
Trustee Baumer presented the Motion and moved for approval. Trustee Carlson seconded the motion. Public Works Director Matt Mann stated the cab and chassis of this truck was approved for purchase earlier this year, and this is the build out to add the required equipment to make the truck fully operational for Public Works. Equipment includes the dump body, electrical additions, hydraulic system, snow plow, salt spreader, hitch and all necessary electronic controls. This completed truck replaces a 2003 truck which will be sent to auction. Three bids were received; Mark’s Machine Shop has installed equipment on many Village vehicles in the past.
Trustee Baumer asked what the estimated cost of this equipment was. Mr. Mann stated the estimate was $40,000. Trustee Cecille asked if any of the equipment from the 2003 truck is salvageable. Mr. Mann stated it is not, and the truck will go to the auction complete with the equipment currently installed. Roll Call:
Trustee Carlson Aye Trustee Baumer Aye
Trustee Cecille Aye Trustee Harper Aye
Trustee Thon Aye Trustee Schmidt Aye
Motion carried.
Mr. Mann stated the SEED event on April 28th was a great success, and noted collection of over 200 pounds of discarded prescription medication, 7,000 pounds of shredded paper and 23,270 pounds of electronic waste.
Community Affairs - Trustee Harper/Trustee Baumer
P-18-003 Proclamation – Municipal Clerks Week
President Roth also congratulated Village Clerk Kittie Kopitke who will receive the IIMC Quill Award in Norfolk, VA on May 21, 2018.
I-18-001 Information Item – Blood Drive
On April 25, the Village of Streamwood Blood Commission held its spring blood drive. At this drive, 45 units of blood were donated. Each donation helps to save lives. Thank you to all our blood donors. The next blood drive will be held June 27, 2018.
Trustee Harper reviewed the Community Relations Commission Art Around the World Event which was held at Poplar Creek Public Library on Saturday, April 21st.
Finance - Trustee Thon/Trustee Cecille
A-18-053 Motion – Approval of Semi-Monthly Expenditures
Request the Board approve the semi-monthly expenditures in the amount of $417,696.80 which represents the total of the schedule of bills dated May 3, 2018.
General Fund $ 77,392.64
Wetland Special Service Areas 9,060.19
Capital Replacement Fund 13,623.00
Street Improvement Fund 16,147.80
Equipment Replacement Fund 52,182.00
Water and Sewer Fund 225,936.74
Golf Fund 7,764.22
Police Pension Fund 8,464.99
Firefighters Pension Fund 7,125.22
Total $ 417,696.80
Trustee Thon moved for approval of the semi-monthly expenditures as presented. Trustee Schmidt seconded the motion. Roll Call:
Trustee Baumer Aye Trustee Cecille Aye
Trustee Harper Aye Trustee Thon Aye
Trustee Schmidt Aye Trustee Carlson Aye
Motion carried.
Public Comments:
President Roth recognized Streamwood resident Linda Cussen, a long-time employee of the recently closed Streamwood Sam’s Club. Ms. Cussen worked with the Village to purchase items for the Summer Celebration raffle and other events.
Adjournment:
Trustee Baumer moved to adjourn. Trustee Carlson seconded the motion. A voice vote approved the adjournment. The Village Board adjourned their meeting at 7:53 p.m.
http://www.streamwood.org/getattachment/e40f7ddb-9903-4ac5-a844-563f7b607bf1/050318.aspx
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