Village of Bartlett Board met April 3.
Here is the minutes provided by the Board:
1. Call To Order
President Wallace called the regular meeting of April 3, 2018 of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. in the Council Chambers.
2. Roll Call
Present: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke, and President Wallace
Absent: None
Also Present: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Management Analyst Sam Hughes, Economic Development Coordinator Tony Fradin, Human Resources Director Janelle Terrance, Finance Director Todd Dowden, Community Development Director Jim Plonczynski, Assistant Community Development Director Roberta Grill, Director of Public Works Dan Dinges, Public Works Engineer Bob Allen, Water Supervisor Tom Ruzicka, Building Director Brian Goralski, Assistant Golf Professional Paul Galvan, Chief Patrick Ullrich, Deputy Chief Geoff Pretkelis, Deputy Chief Chuck Snider, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. Invocation – Pastor Susan Tyrrel from Immanuel United Church of Christ gave the invocation.
4. Pledge Of Allegiance
5. Consent Agenda
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Carbonaro stated that he would like to add item 1 under Police & Health (Ordinance 2018-30, an Ordinance Amending Various Sections of Chapter 19-100 of Title 6 of the Bartlett Municipal Code Regulating the Seizure and Impoundment of Motor Vehicles Used in the Commission of Certain Offenses) to the Consent Agenda.
Trustee Reinke stated that he would like to add items 1 and 2 under Public Works (Ordinance 2018-31, Ordinance Authorizing the Village of Bartlett, Cook, DuPage and Kane Counties, Illinois to Borrow Funds from the Public Water Supply Loan Program (Construction of 12”, 16”, and 24” Transmission Mains) and Ordinance 2018-32, Ordinance Authorizing the Village of Bartlett, Cook, DuPage and Kane Counties, Illinois to Borrow Funds from the Public Water Supply Loan Program (Receiving Station and Ground Storage Upgrades)) to the Consent Agenda.
Trustee Deyne moved to amend the Consent Agenda to add item 1 under Police & Health (Ordinance 2018-30, an Ordinance Amending Various Sections of Chapter 19-100 of Title 6 of the Bartlett Municipal Code Regulating the Seizure and Impoundment of Motor Vehicles Used in the Commission of Certain Offenses) and items 1 and 2 under Public Works (Ordinance 2018-31, Ordinance Authorizing the Village of Bartlett, Cook, DuPage and Kane Counties, Illinois to Borrow Funds from the Public Water Supply Loan Program (Construction of 12”, 16”, and 24” Transmission Mains) and Ordinance 2018-32, Ordinance Authorizing the Village of Bartlett, Cook, DuPage and Kane Counties, Illinois to Borrow Funds from the Public Water Supply Loan Program (Receiving Station and Ground Storage Upgrades), and that motion was seconded by Trustee Carbonaro.
Roll Call Vote To Amend The Consent Agenda
Ayes: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
Nays: None
Absent: None
Motion Carried
President Wallace then recited each item that was originally on the Consent Agenda and each item that was added to the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon on the Amended Consent Agenda. He then stated that he would entertain a motion to approve the Amended Consent Agenda, and the items designated to be approved by consent therein.
Trustee Camerer moved to approve the Amended Consent Agenda, and all items designated to be approved by consent therein as amended, and that motion was seconded by Trustee Deyne.
Roll Call Vote To Approve The Amended Consent Agenda And Consent Items Therein
Ayes: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
Nays: None
Absent: None
Motion Carried
6. Minutes
Trustee Deyne moved to approve the Public Hearing, Board, Committee minutes from March 20, 2018 as well as the Committee minutes from March 14, 2018 and motion was seconded by Trustee Carbonaro.
Roll Call Vote To Approve The Minutes From March 20, 2018 And March 14, 2018
Ayes: Trustees Camerer, Carbonaro, Deyne, Hopkins, Reinke
Nays: None
Absent: None
Abstain: Trustee Gabrenya
Motion Carried
7. Bill List – Covered and approved under the Consent Agenda.
8. Treasurer’s Report - None
9. President’s Report - None
10. Question/Answer: President & Trustees
Trustee Hopkins stated that several residents and the parents of Centennial Elementary have contacted the Village regarding safety and traffic concerns at the Stearns Road bridge.
Public Works Director Dan Dinges stated that Stearns Road is closed at the culvert where they are removing the pedestrian bridge, extending the box culvert to the north, so they could move the bike path further north away from the road. They are also getting rid of the guardrail and putting in curbs. Once it completed, it will be much safer for everyone. Unfortunately, it is very tight and they could not have a contractor working while vehicles are crossing the road at the same time. They are allowing eight weeks for completion. They worked with the school principal and U-46 Transportation back in early February. They tried to complete this project in the fall but AT&T determined (at the last minute) that they had a conduit in our way. He understood that it is an inconvenience and they have been working with the police department to make sure it is safe for the drop off and pick up. They monitored traffic prior to the construction and had a good idea of the traffic patterns. There is increased traffic on Prospect because cars can’t head west on Stearns. He stated that the busiest time pattern is 10 to 15 minutes in the morning and 10 to 15 minutes in the afternoon. He stated that it seems to be functioning and they will continue to monitor it.
Police Chief Patrick Ullrich stated that they have been working with Public Works and the school to make this as safe as possible. He stopped into the school this morning and talked to them and the traffic flowed well. One of the difficulties is the drop off lane in the school parking lot when parents take too long and this creates a backup onto Prospect. He stated that he has had officers out there throughout the day. There were 10 traffic enforcement activities throughout the day in the neighborhood and around the school. They had the speed trailer out on Prospect as well. They will continue to make their presence known throughout this eight week period.
Trustee Reinke talked about the Struckman and Schick bridge construction and the long period to wait for the concrete to cure. He asked if they will have that same phenomenon on Stearns.
Mr. Dinges stated that there will be some when they pour the box culvert but they will have other work to complete meanwhile. They know that they have eight weeks to complete this project but everything is dependent on the weather.
Trustee Camerer asked what was the best case “time” scenario.
Mr. Dinges stated about six weeks would be about the best with ideal conditions throughout.
Trustee Hopkins asked if they could put additional funding in this and to have the workers work overtime and get it done in a shorter amount of time?
Mr. Dinges stated that if he would like to pursue that they could talk to the contractor and see how much money that would mean.
President Wallace stated that in weather events, we might want to keep this in our back pocket. The last thing they want to do is to get rained out for two or three weeks and not be able to pour concrete and its pushing up against the main coming through.
Mr. Dinges stated that the biggest thing is the cofferdam and then they pipe to the existing culvert. Once this gets in, they can work around it and weather won’t be much of an issue unless we get a big storm.
President Wallace stated that it was very gracious of him not to pass the buck on some of the other people that were involved who delayed it last year when it should have been done. There were things out of our control that delayed this.
11. Town Hall
Joan Plice, 128 S. Hickory Avenue-
Ms. Plice stated that they were having a problem with the 18 wheeler trucks coming through their neighborhood. They are coming off of Lake Street because of the construction on Route 59. She spoke of the weigh signs for 12,000 pound limits and asked for some to be on her street.
Chief Ullrich stated that trucks can come through if they are making local deliveries. They will take a look at the old maps and see where the signs were located and make sure they are not obstructed by tree branches. If more signs are deemed necessary they will put them out there.
Brian Thomas, 1260 Spaulding Road-
Mr. Thomas stated that he has lived in Bartlett for 26 years. He talked about the southwest corner of West Lake Street and Route 59 annexation. He stated his many issues at a previous meeting and asked the Board not to turn this property into concrete and an auto dealership.
12. Standing Committee Reports:
A. Building & Zoning Committee, Chairman Hopkins
Trustee Hopkins stated that there was no report.
B. Building Committee, Chairman Gabrenya
Trustee Gabrenya stated that the Bartlett Police Special Display Permit for McGruff the Crime Dog inflatable balloon for National Night Out was covered and approved under the Consent Agenda.
C. Finance & Golf Committee, Chairman Deyne
Trustee Deyne presented Resolution 2018-26-R, a Resolution Adopting the Village of Bartlett Budget for Fiscal Year 2018-19. He stated that the Board reviewed the proposed budget at the March 6th, March 14th and March 20th meetings. Adjustments to reduce the proposed budget totaled $269,071. The budgeted expenditures total $101,627,659.
Trustee Deyne moved to approve Resolution 2018-26-R, a Resolution Adopting the Village of Bartlett Budget for Fiscal Year 2018-19 and that motion was seconded by Trustee Camerer.
Roll Call Vote To Approve Resolution 2018-26-R, Adopting The Budget For Fiscal Year 2018-19
Ayes: Trustees Camerer, Deyne, Gabrenya, Hopkins, Reinke
Nays: Trustee Carbonaro
Absent: None
Motion Carried
Trustee Deyne presented Ordinance 2018-27, an Ordinance Repealing Title 14, Chapter 1, of the Bartlett Municipal Code to Repeal and Eliminate the Municipal Natural Gas Use Tax in its Entirety.
Trustee Deyne moved to approve Ordinance 2018-27, an Ordinance Repealing Title 14, Chapter 1, of the Bartlett Municipal Code to Repeal and Eliminate the Municipal Natural Gas Use Tax in its Entirety and that motion was seconded by Trustee Reinke.
Trustee Hopkins stated that he was excited to have this repealed. Taxing something that is a necessity is just wrong.
President Wallace stated that he also agrees with this elimination.
Trustee Carbonaro asked about another ordinance covering the senior rebates.
Attorney Mraz stated that it will come after this and it’s filed with Nicor.
Roll Call Vote To Approve Ordinance 2018-27, Eliminating The Natural Gas Use Tax In Its Entirety
Ayes: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
Nays: None
Absent: None
Motion Carried
Trustee Deyne presented Ordinance 2018-28, an Ordinance Repealing Title 14, Chapter 2, of the Bartlett Municipal Code to Repeal and Eliminate the Municipal Electricity Use Tax in its Entirety.
Trustee Deyne moved to approve Ordinance 2018-28, an Ordinance Repealing Title 14, Chapter 2, of the Bartlett Municipal Code to Repeal and Eliminate the Municipal Electricity Use Tax in its Entirety and that motion was seconded by Trustee Camerer.
Roll Call Vote To Approve Ordinance 2018-28, Eliminating The Electricity Use Tax In Its Entirety
Ayes: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
Nays: None
Absent: None
Motion Carried
Trustee Deyne stated that Resolution 2018-33-R, a Resolution Approving of the Janitorial Services Agreement Between the Village of Bartlett and Multisystem Management Company were covered and approved under the Consent Agenda.
D. License & Ordinance Committee, Chairman Camerer
Trustee Camerer presented Ordinance 2018-29, an Ordinance Amending Title 4, Chapter 2, of the Bartlett Municipal Code adding new Section 4-2-9 to Restrict the Hours of Garbage and Refuse Collections for Commercial, Business, Industrial and Large Multi- Family Development Collections.
Trustee Camerer moved to approve Ordinance 2018-29, an Ordinance Amending Title 4, Chapter 2, of the Bartlett Municipal Code adding new Section 4-2-9 to Restrict the Hours of Garbage and Refuse Collections for Commercial, Business, Industrial and Large Multi- Family Development Collections and that motion was seconded by Trustee Hopkins.
Trustee Camerer asked for more input and if there were any complaints.
Management Analyst Sam Hughes stated that they have received several complaints over the year from residents being woken up very early in the morning. They have had the police talk to the drivers and asked if they could politely come a little bit later. Staff has also made phone calls to the companies with the same request. They thought this was a good time to make an official ordinance and it was mirrored off of the residential waste hauler contract. They can begin at 7:00 AM and go until 6:00 PM, similar to surrounding communities.
Trustee Camerer stated that he thought it would be better to pick the trash up earlier rather than later.
Mr. Hughes stated that many of the homes in the residential area back up to commercial sites and it is very noisy.
Village Administrator Schumacher stated that commercial haulers are not limited to Tuesday’s – it could be any day of the week.
Trustee Hopkins asked if the commercial and industrial businesses were required to use Groot.
Mr. Hughes stated that they do not have any contract for commercial, only residential.
Trustee Hopkins asked if we get a franchise fee or any royalties from commercial accounts.
Mr. Hughes stated “no”.
Trustee Hopkins asked if other municipalities mandate business users to use the Village’s choice of waste hauler?
Mr. Hughes stated that he did not think that was common but he would look into it.
Attorney Mraz stated that the Village could charge a license fee for commercial waste haulers but then it would have to police that. Commercial and industrial owners or managers enter their own contracts with the individual waste hauler.
Trustee Camerer did not want to add any further burden to the business owners.
Trustee Hopkins stated that we are making residents pay this fee and they are passing it on to the consumers, maybe if you open it up to everybody, it would lighten the burden on the taxpayers a little bit.
Trustee Camerer stated that most businesses are paying considerably more for trash pickup than the regular residential customers are. All the businesses that he can see have dumpsters, so there is already a burden on the businesses and he would not be in favor of that whatsoever.
Trustee Reinke stated that it was more important to focus on the evil that they are trying to remedy which is the trucks showing up at 5:00 in the morning. He was in support of that.
Roll Call Vote To Approve Ordinance 2018-29, Restricting The Hours Of Garbage And Refuse Collections For Commercial, Business, Industrial And Large Multi-Family Development Collections
Ayes: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
Nays: None
Absent: None
Motion Carried
E. Police & Health Committee, Chairman Carbonaro
Trustee Carbonaro stated that Ordinance 2018-30, an Ordinance Amending Various Sections of Chapter 19-100 of Title 6 of the Bartlett Municipal Code Regulating the Seizure and Impoundment of Motor Vehicles Used in the Commission of Certain Offenses was covered and approved under the Consent Agenda.
F. Public Works Committee, Chairman Reinke
Trustee Reinke stated that Ordinance 2018-31, an Ordinance Authorizing the Village of Bartlett, Cook, DuPage and Kane Counties, Illinois to Borrow Funds from the Public Water Supply Loan Program (Construction of 12”, 16”, and 24” Transmission Mains); Ordinance 2018-32, an Ordinance Authorizing the Village of Bartlett, Cook, DuPage and Kane Counties, Illinois to Borrow Funds from the Public Water Supply Loan Program (Receiving Station and Ground Storage Upgrades); Resolution 2018-34-R, a Resolution Approving of the Easement Agreement Between the Forest Preserve District of DuPage County and the Village of Bartlett for the Construction, Operation, and Maintenance of Water Main Improvements Along Wayne Grove Forest Preserve; Resolution 2018-35-R, a Resolution Approving of 2018 Water Main Replacement Agreement Between the Village of Bartlett and Gerardi Sewer & Water Co. were covered and approved under the Consent Agenda.
13. New Business
Trustee Reinke stated that they have talked about the police vehicle replacement cycles and he thought it was something they needed to discuss before the next budget. His “yes” vote was in anticipation that this would be addressed. He hoped that they could talk about this in the next couple of months.
Administrator Schumacher stated that the police department and staff are working on a program and what kind of criteria to use for number of years, number of miles, different types of uses, etc. for the Board to look at.
President Wallace asked if they continually look for competitive bids for the maintenance work on vehicles?
Administrator Schumacher stated that they took a look at combining vehicle maintenance with the Park District and the Fire Department. After talking to her counterparts at these districts, they determined that it would not be the most cost-effective way since they all have very different vehicles. She stated that a lot of the maintenance for the police department goes back to the dealer under warranty.
Chief Ullrich stated that the dealer warranty is usually gone by the first year because of the mileage.
President Wallace stated that from a business standpoint, fleet management should make sure that the vehicles are maintained. This should be “shopped” out to save money because it could be pretty competitive. He suggested combining this with the police departments vehicle replacement report.
14. Question/Answer: President & Trustees
Trustee Carbonaro stated that the Ever Wash car wash was open and they are giving out free stuff.
President Wallace thanked the staff for their efforts on the budget.
15. Adjournment
There being no further business to discuss, Trustee Deyne moved to adjourn to the Committee of the Whole meeting and that motion was seconded by Trustee Carbonaro.
Roll Call Vote To Adjourn To Committee
Ayes: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, Reinke
Nays: None
Absent: None
Motion Carried
The meeting was adjourned at 7:40 p.m.
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