Village of Winnetka Village Council met April 17.
Here is the minutes provided by the Council:
1) Call to Order. President Pro Tem Scott Myers called the meeting to order at 7:00 p.m. Present: Trustees Andrew Cripe, Robert Dearborn, Penfield Lanphier, John Swierk, and Kristin Ziv. Absent: President Chris Rintz. Also present: Village Manager Robert Bahan, Village Attorney Peter Friedman, Community Development Director David Schoon, Finance Director Tim Sloth, Assistant Finance Director Nick Mostardo, Assistant Public Works Director James Bernahl, Public Works Analyst Matt Havlik, and approximately 6 persons in the audience.
2) Pledge of Allegiance. President Pro Tem Myers led the Pledge of Allegiance.
3) Quorum.
a) May 1, 2018 Regular Meeting. All of the Council members present said they expect to attend.
b) May 8, 2018 Study Session. All of the Council members present said they expect to attend
c) May 15, 2018 Regular Meeting. All of the Council members present said they expect to attend
4) Public Comment. None.
5) Reports:
a) Trustees.
i) Trustee Dearborn reported on the Chamber Recognition Lunch, held the previous Wednesday.
b) Attorney. None.
c) Manager. None.
d) Village President. President Pro Tem Myers reported on the Community Conversations at Peet’s Coffee the preceding Saturday.
6) Approval of the Agenda. Trustee Ziv, seconded by Trustee Cripe, moved to approve the Agenda. By voice vote, the motion carried.
7) Consent Agenda
a) Village Council Minutes.
i) April 3, 2018 Regular Council Meeting.
b) Approval of Warrant List dated March 30 – April 12, 2018 in the amount of $563,364.27.
c) Ordinance No. MC-2-2018: Amending Liquor Code (Adoption).
d) Resolution No. R-22-2018: Approving a Class B Liquor License for Bond Drug
Company of Illinois, LLC d/b/a Walgreens #21150 (Adoption).
e) Resolution No. R-26-2018: Pavement Rejuvenation Multi-Year Contract (Adoption).
f) Resolution No. R-27-2018: Approving Change Order No. 4 to Extend the Term of the Contract with B-Max Inc. for Electric Distribution System Work (Adoption).
Trustee Dearborn, seconded by Trustee Ziv, moved to approve the foregoing items on the Consent Agenda by omnibus vote. By roll call vote, the motion carried. Ayes: Trustees Cripe, Dearborn, Lanphier, Myers, Swierk, and Ziv. Nays: None. Absent: President Rintz.
8) Ordinances and Resolutions.
a) Ordinance No. MC-3-2018: Amending the Village Code – Purchasing (Introduction). Mr. Sloth explained that during a recent Purchasing Handbook amendment project, staff discovered an omission in the Village Code pertaining to change orders, and a Code amendment is therefore recommended. The amendment would grant the Village Manager discretion to approve change orders up to $25,000, in line with his general purchasing authority. In addition, the Code modification allows the Village Manager to designate authority for amounts up to $10,000 to the Finance Director, Purchasing Agent, or any Department Head. This would preserve the Council’s authority for change orders and purchases above $25,000, while giving the Village Manager latitude to address simple contract scope changes in an expedient manner.
President Pro Tem Myers noted that an amended version of the Ordinance has been distributed to the Council based on Trustee feedback received after the agenda packet was posted.
Manager Bahan reviewed the proposed amendments, which further clarify purchasing procedures and change order protocols based on the size of the contract. He explained that change orders for $10,000 and above will be reported to the Council in the monthly financial statements, and requests above $25,000 will come before the Council for discussion and approval.
After a brief discussion, Trustee Cripe, seconded by Trustee Dearborn, moved to introduce amended Ordinance No. MC-3-2018. By voice vote, the motion carried.
b) Ordinance No. M-8-2018: 1060 Gage Street – Tutoring Center Special Use Permit (Introduction & Adoption). Mr. Schoon reviewed this request for a Special Use Permit to allow a math tutoring business on the ground floor in the C-2 Commercial Overlay District. He described the hours and operations of the proposed new business, and added that the Plan Commission recommended approval at its March 20 meeting, after finding that the use would bring foot traffic to the surrounding area. Their recommendation for approval was subject to two conditions: the owner will purchase employee parking passes, and employees will park on the upper deck of the Hubbard Woods parking structure.
Trustee Lanphier expressed concern about traffic backups associated with drop-off and pick-up of students, and suggested designating an area at the end of the subject block for these purposes.
The applicant, Steve Santacruz, said he would be happy to inform parents about any designated drop-off and pick-up location if the Council so desires. He added that he expects some parents will stay in the area while their children are being tutored, enticed by Hubbard Woods Park and area businesses such as Graeter’s Ice Cream. He explained that he would purchase employee parking passes and require his employees to park in the Hubbard Woods parking deck.
There being no public comment, the Council discussed the request and the traffic concerns raised by Trustee Lanphier. There was general consensus to wait until the learning center has opened for business, and to do a review of the drop-off and pick-up process after that time. Manager Bahan said this approach has been used with other special uses, and the Village works out solutions with businesses if any problems crop up.
Satisfied that the Village would monitor the traffic situation over the summer and take any necessary corrective action, the Council was in favor of waiving introduction of the approval Ordinance.
Trustee Swierk, seconded by Trustee Ziv, moved to waive introduction of Ordinance No. M-8-2018, with instructions to the Village to visit the parking issue over the summer. By roll call vote, the motion carried. Ayes: Trustees Cripe, Dearborn, Lanphier, Myers, Swierk, and Ziv. Nays: None. Absent: President Rintz.
Trustee Ziv, seconded by Trustee Cripe, moved to adopt Ordinance No. M-8-2018. By roll call vote, the motion carried. Ayes: Trustees Cripe, Dearborn, Lanphier, Myers, Swierk, and Ziv. Nays: None. Absent: President Rintz.
c) R-28-2018: Approval of Phase II Agreements for Oak and Cherry Street Bridges (Adoption). Mr. Bernahl reviewed the history and status of the superstructure replacement project for the Oak and Cherry Street bridges. Now that Phase I Engineering has been completed and approved by the Illinois Department of Transportation (IDOT), the next step is for the Village to enter into agreements to allow the development of Phase II Engineering and to qualify for Federal funding of the project. The Subject Resolution authorizes the Village to enter into a Local Agency agreement with IDOT, and an Engineering Design Services agreement with Baxter & Woodman, the engineering firm that completed the Phase I Engineering.
The Council briefly discussed the project, and confirmed with Mr. Bernahl that IDOT has the Federal funds ready for disbursement when the time is ripe.
Trustee Dearborn, seconded by Trustee Swierk, moved to adopt Resolution No. R-28-2018. By roll call vote, the motion carried. Ayes: Trustees Cripe, Dearborn, Lanphier, Myers, Swierk, and Ziv. Nays: None. Absent: President Rintz.
9) Old Business. None.
10) New Business.
a) Environmental and Forestry Commission Green Awards. Mr. Havlik explained that the Green Awards program was created to incentivize and acknowledge community members who demonstrate an exceptional commitment to environmental best practices. He reviewed the award categories: Green Buildings; Recycling/Waste Reduction; Land; Air; Water/Stormwater; Energy; and Innovation/Other.
Environmental & Forestry Commission (EFC) Chair Chuck Dowding presented an award in the Water/Stormwater category to residents Jan and David Bawden for a drainage and water retention project at their home on DeWindt Road. Mr. Dowding noted that Ms. Bawden is a past EFC commissioner, and she was instrumental in developing the Village’s Construction Recycling Ordinance.
The Council commended the Bawdens for their project, which not only retains and releases excess water in an efficient manner, but contributes to stormwater quality as well. It was agreed that projects of this type are a valuable example of private projects that can contribute to flood reduction and improved water quality, and should be a component of overall stormwater discussions.
Next, Mr. Dowding presented an award in the Energy category to the Winnetka Community House for its replacement of over 2,500 incandescent light bulbs with LED bulbs. He noted that the project is expected to reduce energy needs by 314 kWh annually, and provide energy cost savings of approximately $37,000 each year. He explained that funds for the project were provided through an Illinois Municipal Electric Agency (IMEA) grant, adding that Winnetka is eligible for $30,000 in IMEA grant funding each year. He said the Park District and New Trier High School are investigating similar projects using this IMEA assistance.
The Council applauded the efforts of the Community House to reduce its carbon footprint, and to act as a community leader in the area of sustainability.
11) Appointments: None.
12) Closed Session. None.
13) Adjournment. Trustee Cripe, seconded by Trustee Ziv, moved to adjourn the meeting. By voice vote, the motion carried. The meeting adjourned at 7:52 p.m.
http://www.villageofwinnetka.org/assets/1/20/2018_0417_rm1.pdf
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