Village of Bartlett Board met December 19.
Here is the minutes provided by the Board:
1. Call To Order
President Wallace called the regular meeting of December 19, 2017 of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. in the Council Chambers.
2. Roll Call
Present: Trustee Camerer, Carbonaro, Deyne, Gabrenya, Hopkins, and President Wallace
Absent: Trustee Reinke
Also Present: Village Administrator Paula Schumacher, Assistant Village Administrator Scott Skrycki, Finance Director Todd Dowden, Assistant Community Development Director Roberta Grill, Director of Public Works Dan Dinges, Public Works Engineer Bob Allen, Building Director Brian Goralski, Food & Beverage Manger Paul Petersen, Chief Patrick Ullrich, Deputy Chief Chuck Snider, Deputy Chief Geoff Pretkelis, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. Invocation – Reverend Andrew Weiss from Faith World Outreach Church gave the invocation.
4. Pledge Of Allegiance
5. Consent Agenda
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Carbonaro stated that he would like to add item 1 under Police & Health (Resolution 2017-160-R, a Resolution Awarding Contract and Approving the Standard Form of Agreement Between the Village of Bartlett and Interior Investments, LLC for Furniture, Furnishings and Equipment for the New Bartlett Police Facility) to the Consent Agenda.
Trustee Hopkins in the absence of Trustee Reinke stated that he would like to add item 1 under Public Works (Resolution 2017-161-R, a Resolution Approving of the Agreement for Design Engineering Services Between the Village of Bartlett and Engineering Resource Associates Inc.) to the Consent Agenda.
President Wallace then recited each item that was originally on the Consent Agenda and each item that was added to the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon on the Amended Consent Agenda. He then stated that he would entertain a motion to approve the Amended Consent Agenda, and the items designated to be approved by consent therein.
Trustee Hopkins moved to amend the Consent Agenda to add item 1 under Police & Health (Resolution 2017-160-R, a Resolution Awarding Contract and Approving the Standard Form of Agreement Between the Village of Bartlett and Interior Investments, LLC for Furniture, Furnishings and Equipment for the New Bartlett Police Facility) and item 1 under Public Works (Resolution 2017-161-R, a Resolution Approving of the Agreement for Design Engineering Services Between the Village of Bartlett and Engineering Resource Associates Inc.) and that motion was seconded by Trustee Carbonaro.
Roll Call Vote To Amend The Consent Agenda
Ayes: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins
Nays: None
Absent: Trustee Reinke
Motion Carried
Trustee Carbonaro moved to approve the Amended Consent Agenda, and all items designated to be approved by consent therein as amended, and that motion was seconded by Trustee Deyne.
Roll Call Vote To Approve The Amended Consent Agenda And Consent Items Therein
Ayes: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins
Nays: None
Absent: Trustee Reinke
Motion Carried
6. Minutes – Covered and approved under the Consent Agenda.
7. Bill List – Covered and approved under the Consent Agenda.
8. Treasurer’s Report
Village Treasurer/Finance Director Todd Dowden stated that this was the October Treasurer’s Report. Motor Fuel Tax distribution through September, 2017 totaled $79,527. That is up $495 over September of last year. He then presented the Municipal Sales Tax Report through August, 2017, and stated it totaled $215,328 which is up $5,398 from the prior year or 2.57% which is pretty close to what they budgeted.
9. President’s Report
President Wallace wished everyone a very Merry Christmas and Happy New Year. He reminded the Board that the next meeting will be on Thursday, January 4th.
10. Question/Answer: President & Trustees
Trustee Deyne thanked staff for fixing the pothole on West Bartlett Road and Route 59.
11. Town Hall
Joseph Olsen, 1117 Independence Drive Mr. Olsen stated that he was a 40 year resident of Bartlett. On the 10th of this month, he saw SWAT units blocking his driveway. They were in front of 1116 Independence Drive with assault rifles. This incident started at 5:20 AM and concluded around 10:00 AM. The only notice he got about what was happening was around 10:00 AM when he got the Code Red call. He stated that the police knocked on his neighbors doors at 5:30 AM. After this concluded and the police left his neighborhood, he called the police department and asked to speak with the Chief. He was not available and he spoke with a Deputy Chief and was not happy with his response. He asked him to have the Chief give him a call. As of today, no one ever called him back. He did not believe that public servants should treat residents in that fashion. He was approached this evening after he talked with three counsel men and tried to apologize. He is not accepting apologies for that kind of behavior. He still doesn’t know what happened and is not sure if they are safe in their homes. There were weapons supposedly involved in this incident, we don’t know if those weapons were confiscated or not. He was a very concerned citizen.
The second issue he has is with water billing. When he got his bill for November, which came on the 8th of December, it stated that the October bills may have been lost in the mail. A week after he received that, he received a letter from the finance director saying that his bill was not paid and he would be shut off. He stated that there is no common sense with that kind of letter going out and he has no respect for the director of finance. If he exercised good judgment, those letters would not have gone out. He valued his 800+ credit score and does not appreciate that kind of behavior on the part of people whose salaries come from his taxes.
12. Standing Committee Reports:
A. Planning & Zoning Committee, Chairman Hopkins
Trustee Hopkins stated that the 2018 Annual Meeting Schedule was covered and approved under the Consent Agenda.
B. Building Committee, Chairman Gabrenya
Trustee Gabrenya stated that there was no report.
C. Finance & Golf Committee, Chairman Deyne
Trustee Deyne presented Ordinance 2017-158, an Ordinance for the Levy and Assessment of Taxes for the General Corporate and other Purposes of the Village of Bartlett, Cook, DuPage, and Kane Counties, Illinois, for the fiscal Year Beginning May 1, 2017 and Ending April 30, 2018.
Finance Director Todd Dowden stated they discussed the proposed levy at the last meeting and set the estimated levy. Tonight is the final step in approving the Levy Ordinance which will be filed with the counties immediately this week.
Trustee Deyne moved to approve Ordinance 2017-158, an Ordinance for the Levy and Assessment of Taxes for the General Corporate and other Purposes of the Village of Bartlett, Cook, DuPage, and Kane Counties, Illinois, for the fiscal Year Beginning May 1, 2017 and Ending April 30, 2018 and that motion was seconded by Trustee Camerer.
Trustee Hopkins asked if a 1.55% increase, would be considered a flat levy?
Mr. Dowden stated “yes”. The corporate levy is flat and they are levying the same amount as last year. What has increased a little is the property taxes and pension funds.
Roll Call Vote To Approve Ordinance 2017-158, Levy And Assessment Of Taxes For The General Corporate And Other Purposes
Ayes: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins
Nays: None
Absent: Trustee Reinke
Motion Carried
Trustee Deyne presented Ordinance 2017-159, an Ordinance Abating a Portion of Taxes Heretofore, Levied for the Year 2017 to Pay Debt Service on: General Obligation Refunding Bonds Series 2017 of the Village of Bartlett, DuPage, Cook and Kane Counties, Illinois.
Mr. Dowden stated that this year they only have one abatement which is the 2017 refunding bonds for the fire station. This is being abated for the portion of the Fire District pays that is outside of the Village boundaries and also the portion that the TIF District pays.
Trustee Deyne moved to approve Ordinance 2017-159, an Ordinance Abating a Portion of Taxes Heretofore, Levied for the Year 2017 to Pay Debt Service on: General Obligation Refunding Bonds Series 2017 of the Village of Bartlett, DuPage, Cook and Kane Counties, Illinois and that motion was seconded by Trustee Hopkins.
Trustee Hopkins asked if they would have any more payments for the Fire Station bonds beyond this one.
Mr. Dowden stated that they make annual payments. It boils down to about 13% of the debt service.
Roll Call Vote To Approve Ordinance 2017-159, Abating A Portion Of Taxes To Pay Debt Service On Refunding Bonds
Ayes: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins
Nays: None
Absent: Trustee Reinke
Motion Carried
Trustee Deyne stated that the Lauterbach & Amen LLP Auditor Extension Proposal was covered and approved under the Consent Agenda.
D. License & Ordinance Committee, Chairman Camerer
Trustee Camerer stated that (Ordinance 2017-162, an Ordinance Approving and Establishing the Village of Bartlett Anti-Harassment and Anti-Discrimination Policy) and the NSSEO Open Burn Request at Sunrise Lake was covered and approved under the Consent Agenda.
E. Police & Health Committee, Chairman Carbonaro
Trustee Carbonaro stated that Resolution 2017-160-R, a Resolution Awarding Contract and Approving the Standard Form of Agreement Between the Village of Bartlett and Interior Investments, LLC for Furniture, Furnishings and Equipment for the New Bartlett Police Facility and Ordinance 2017-163, an Ordinance Authorizing the Sale of Personal Property Owned by the Village of Bartlett on eBay were covered and approved under the Consent Agenda.
F. Public Works Committee, Chairman Reinke
Trustee Hopkins in the absence of Trustee Reinke stated that Resolution 2017-161-R, a Resolution Approving of the Agreement for Design Engineering Services Between the Village of Bartlett and Engineering Resource Associates Inc. was covered and approved under the Consent Agenda.
13. New Business - None
14. Question/Answer: President & Trustees
Trustee Hopkins stated that they had IDOT give a presentation in the past regarding the 390 extension and possibly connecting it into North Avenue. He asked if they have finalized any of the plans yet. He stated that three Trustees had serious concerns with their plan as it was written.
Assistant Community Development Director Roberta Grill stated that it has not been finalized. They are still having discussions.
15. Adjournment
President Wallace stated that upon adjournment of this meeting, the Board will be moving into the Committee of the Whole meeting.
There being no further business to discuss, Trustee Camerer moved to adjourn the regular Board meeting and that motion was seconded by Trustee Deyne.
Roll Call Vote To Adjourn
Ayes: Trustees Camerer, Carbonaro, Deyne, Gabrenya, Hopkins
Nays: None
Absent: Trustee Reinke
Motion Carried
The meeting was adjourned at 7:15 p.m.
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