Du Page County Finance Committee met July 18.
Here is the minutes provided by the Committee:
1. Call to Order
8:00 am meeting was called to order by Chairman Paul Fichtner at 8:00 am.
2. Roll Call
Present: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley (Remote), Zay
Absent:
Member Tornatore made a motion, seconded by Member Grasso to allow Member Wiley to participate via phone while on military duty. All ayes, motion carried.
3. Public Comment
4. Chairman's Remarks
Chairman Fichtner announced that Lynn Wood from the Finance department will be retiring after more than 30 years and offered his congratulations.
5. Presentation
A. Budget: Chief Judge Kathryn Creswell
Chief Judge Katheryn Creswell is reponsible for nine budgets totalling approximately sixteen and a half million dollars. They are the Circuit Court, Jury Commission, Youth Home, Circuit Court Probation, DUI Evaluation Program, the Law Library, Drug Court Program, Mental Health Court MICAP, and Probation Services. She highlighted various cost reductions stragegies, the savings achieved by using Kane County for the juvenille detention and the cost savings of moving the arbitration program and traffic court back into the main courthouse. She continues to monitor pending legislation for unfunded mandates. She explained the Bail Reform Act. The number of court filings and e-filings were discussed with the committee.
B. Baker Tilly Audit
Heather Aker and Joe Lightcap partners from Baker Tilly presented the November 30, 2016 financial statement audit results. They thanked the County Board and Finance Committee and the many different departments for their cooperation with a special thanks to the Finance department for their efforts. This year the audit was filed on time with no need to request an extension. The audit can be found on the Finance departments page of the county's website.
C. State Budget Impacts
Paul Rafac, CFO, gave a few statements about interpretting the state's budget and the impact to the county. He explained the 2% administrative fee assessed is only on locally enacted taxes, not the base (6.25%) sales tax. He discussed the Local Government Distributive Fund. Mr. Rafac stated he will continue to monitor the various fund sweeps.
6. Approval of Minutes
A. Finance Committee - Regular Meeting - Jun 27, 2017 8:00 am
Result: Accepted [Unanimous]
Mover: Elizabeth Chaplin, District 2
Seconder: Donald Puchalski, District 1
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
7. Budget Transfers
A. FI-R-0327-17 Resolution -- Budget Transfers 7-18-17 Budget Transfers Various Companies and Accounting Units
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
8. Procurement Requisitions
A. Finance - Fichtner
Finance requisitions 1 through 3 were combined and approved. Member Zay voiced his objections to change orders.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
1. Change Order – Amendment to County Contract 785-0001 SERV, issued to Toshiba American Business Solutions, Inc., AKA Electronic Imaging Division for copier services for the Probation department, to extend the contract through September 30, 2018 and increase the amount of the contract $1,112.48, resulting in a new contract total amount not to exceed $6,401.76, an increase of 21.03%.
2. Change Order -- Amendment to County Contract 631-0001 SERV, issued to Toshiba American Business Solutions, Inc., AKA Electronic Imaging Division for copier services for the Probation department, to extend the contract through September 30, 2018 and increase the amount of the contract $931.12, resulting in a new contract total amount not to exceed $5,339.49, an increase of 21.12%.
3. Change Order -- Amendment to Purchase Order 121-0001 SERV issued to Toshiba American Business Solutions, Inc., to maintain the current copier service and pricing through September 2018, for Finance and to increase the contract in the amount $2,313.45, taking the original contract amount of $11,053.15, resulting in an amended contract total amount not to exceed $13,366.60, an increase of 20.93%.
B. Animal Care & Control - Krajewski
1. Change Order -- Amendment to Purchase Order 634-0001-SERV issued to Toshiba America Business Solutions to maintain the current copier service and pricing through September 2018 for Animal Care & Control, and increase the contract $3,690.00 taking the original contract amount of $19,439.72, resulting in an amended contract total amount not to exceed $23,129.72, an increase of 18.98%.
Result: Approved [Unanimous]
Mover: Brian J Krajewski, District 3
Seconder: Donald Puchalski, District 1
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
C. Health & Human Services - Larsen
Health & Human Services items 1 through 3 were combined and approved.
Result: Approved [Unanimous]
Mover: Robert L Larsen, District 6
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
1. Change Order -- FI-P-020A-13 - Amendment to Resolution FI-P-020-13, issued to Toshiba American Business Solutions, Inc., to maintain the current copier service and pricing through September 2018, for the DuPage Care Center, to increase the contract in the amount of $37,758.06, taking the original contract amount of $201,381.32, resulting in an amended contract total amount not to exceed $239,139.38, an increase of 18.75%. (76-0001 SERV)
2. Change Order -- Amendment to County Contract 615 0001-Serv, issued to Toshiba America Business Solutions, Inc., AKA Electronic Imaging Division, for rental and service agreement of multi-function copiers for the Community Development Commission, to extend the contract through September 30, 2018, and increase encumbrance in the amount of $3,671.20, resulting in an amended contract total not to exceed $21,297.96, an increase of 20.83%.
3. HHS-P-0214-17 Recommendation for the approval of a contract purchase order to CareVoyant, Inc., for one (1) year of software maintenance for the CareVoyant software system and first databank annual usage fee, for the DuPage Care Center, for the period May 1, 2017 through April 30, 2018, for a contract not to exceed $70,764.00, per 55 ILCS 5/5-1022 “Competitive Bids” (c) not suitable for competitive bids-Sole Source.
D. Judicial/Public Safety - Eckhoff
Judicial/Public Safety items 1 through 3 were combined and approved.
Result: Approved [Unanimous]
Mover: Grant Eckhoff, District 4
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
1. Change Order -- TEp-001A-13 - Amendment to resolution TEp-001-13, purchase order 754-1 SERV, issued to Logicalis to provide cloud service for the e-citation repository for the Circuit Court Clerk, for the period of January 1, 2013 through December 31, 2017, to increase encumbrance in the amount of $10,792.39, resulting in an amended contract total amount not to exceed $139,977.39. (754-1 Serv)
2. JPS-P-0222-17 Recommendation for the approval of a contract purchase order to Logicalis to provide IBM annual service support renewal. This contract covers the period of August 12, 2017 to August 31, 2018 for the Circuit Court Clerk, for a contract total no to exceed $178,174.29, per 55 ILCS 5/5-1022 "Competitive Bids" (c) not suitable for competitive bids - Sole Source.
3. JPS-P-0221-17 County Contract issued to John P. McTigue, Attorney at Law to provide services as a hearing officer making determinations and recommendations regarding paternity and child support cases to the court. This contract covers the period of July 1, 2017 through June 30, 2018 for the 18th Judicial Circuit Court, for a contract total amount of $43,000.00. (Grant Funded)
E. Public Works - Healy
Public Works items 1 through 7 were combined and approved.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Tonia Khouri, District 5
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
1. FM-P-0213-17 Recommendation for the approval of a contract purchase order to Builders Chicago Corporation, to provide preventive maintenance, service and repairs for overhead doors, roll-up shutters, gate operators, dock levelers and revolving doors, as needed for County facilities, for the period August 15, 2017 through August 14, 2018, $59,010.00 for Facilities Management, and $31,861.00 for the Division of Transportation, for a contract total amount not to exceed $90,871.00, per renewal option under bid award #16-134-BF, first option to renew
2. FM-P-0218-17 Recommendation for the approval of a contract purchase order to Meade Industries Inc, for electrical system improvements at the JTK Administration Building, for the period through November 30, 2018, for Facilities Management, for a total contract amount not to exceed $482,645.90, per lowest responsible bid 17-089- DT
3. FM-P-0219-17 Recommendation for the approval of a contract purchase order to Advent Systems, Inc., for security system maintenance and repair services, as needed, for the Jail, Judicial Office Facility and Work Release, for Facilities Management, for the period September 14, 2017 through September 13, 2018 for a total contract amount not to exceed $33,042.00, first option to renew per bid award #16-159-BF
4. FM-P-0220-17 Recommendation for the approval of a contract purchase order to Fox Valley Fire & Safety, Inc., for preventive maintenance, testing and repair of the Non- Edwards System Technology Fire Alarm and Life Safety Systems for County facilities, for Facilities Management, for the period August 28, 2017 through August 27, 2018, for a contract total amount not to exceed $131,445.00, per renewal option under bid award #14-117, third and final option to renew.
5. PW-P-0215-17 Recommendation for the approval of a contract purchase order to Advance Auto Parts to furnish and deliver miscellaneous auto supplies, for Public Works, for the period June 27, 2017 through December 31, 2019, for a contract total amount not to exceed $30,000.00. Per Intergovernmental Agreement between the County of DuPage and Community Services (ID 2017000280)
6. PW-P-0216-17 Recommendation for the approval of a contract purchase order to CDWG to furnish hardware, peripherals, software and licensing as needed, for Public Works, for the period August 18, 2017 through August 15, 2018, for a contract total amount not to exceed $35,000.00, per Intergovernmental Agreement between the County of DuPage and the National IPA.
7. PW-P-0217-17 Recommendation for the approval of a contract purchase order to Auto Zone Operations, Inc. to furnish and deliver miscellaneous auto parts as needed, for Public Works, for the period July 1, 2017 through April 30, 2020, for a contract total amount not to exceed $30,000.00, per National IPA Contract #R170201, pricing in compliance with ILCS 525/2 "Government Joint Purchasing Act"
F. Technology - Wiley (Contingent upon parent committee approval)
Technology items 1 through 4 were combined and approved.
Result: Approved [Unanimous]
Mover: Janice Anderson, District 5
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
1. Change Order -- TE-P-0083A-17 - Amendment to Resolution TE-P-0083-17 (County Contract 2405-0001-Serv), issued to AT&T for telecommunication services, including Internet, inbound, outbound, and long-distance service for County agencies, for Information Technology, to retroactively amend the purchase order date, beginning May 13, 2017, with no increase in total contract amount.
2. TE-P-0223-17 Recommendation for the approval of a contract purchase order to CDW Government, Inc. for Microsoft Visual Studio Enterprise Licensing, for Information Technology, for the period of July 1, 2017 through November 30, 2019, for a total contract amount of $75,691.20, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - State of Illinois Contract #CMS6945110.
3. TE-P-0224-17 Recommendation for the approval of a contract purchase order to PCM Sales, Inc., for backup software clients, for Information Technology, for a total contract amount of $27,672.96, per 55 ILCS 5/5-1022 'Competitive Bids' (d) IT/Telecom purchases under $35,000.00.
4. TE-P-0225-17 Recommendation for the approval of a contract purchase order to Hewlett Packard Enterprise for fiber switch port licensing, for Information Technology, for a total contract amount of $31,272.80, per Cooperative Purchasing Agreement Pricing, in compliance with 30 ILCS 525/2 "Governmental Joint Purchasing Act" - WSCA/NASPO Contract #MNNVP-134-IL-DC.
G. Transportation - Puchalski
1. DT-P-0201-17 Recommendation for the approval of a contract purchase order to House of Doors, Inc., to furnish and deliver salt dome doors for the Division of Transportation, for a contract total not to exceed $57,645.00; Per lowest responsible bid 17-049-JM
Result: Approved [Unanimous]
Mover: Donald Puchalski, District 1
Seconder: James Zay, Vice Chair
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
9. Finance Resolutions
A. FI-R-0325-17 Resolution -- Recommendation for acceptance and appropriation of additional funding for the Illinois Home Weatherization Assistance Program (IHWAP) State Grant FY17 Inter-Governmental Agreement No. 17-251028 Company 5000 – Accounting Unit 1490 $129,255.00 Finance items A and B were combined and approved.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
B. FI-R-0328-17 Resolution -- Recommendation to approve and Additional Appropriation of the County Clerk Document Storage Fee Fund Company 1100, Accounting Unit 4210 $18,000
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
C. FI-R-0326-17 Resolution -- Recommendation for approval of an Agreement with Outreach Community Services, Incorporated, for the operation of the York Center Community Resource Center from June 1, 2017 through March 31, 2018 in the amount of $62, 600.00.
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
D. FI-R-0329-17 Resolution -- Intergovernmental Agreement between DuPage County and the U.S. Department of Energy - Payment in Lieu of Taxes for Tax Year 2016
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: Tim Elliott, District 4
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
E. FI-R-0330-17 Resolution -- Placing Names on Payroll
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
F. Amendment to FI-O-0026-17: Proposing the Establishment of SSA
Amendment to include the following under Section 2. Findings, k. in the resolution:
k. Within the next 60 days, Naperville Senior Care, LLC, shall hold informational meeting(s) for the residents of Monarch Landing facility. The schedule and content of these meeting(s) shall be made in consultation with, and the agreement of, representatives of the County Board.
Result: Approved [Unanimous]
Mover: James Healy, District 5
Seconder: Tonia Khouri, District 5
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
G. FI-O-0026-17 Ordinance -- FI-O-0026-17 : Proposing the Establishment of SSA (as amended)
Result: Approved [Unanimous]
Mover: James Zay, Vice Chair
Seconder: James Healy, District 5
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
10. ETSB - Grasso
A. ETS-R-0036-17 Resolution to approve the Intergovernmental Agreement Between the County of DuPage, Illinois on behalf of the Emergency Telephone System Board and the Addison Fire Protection District for the Reimbursement of Consolidation Costs (Total Amount: $200,000.00)
Result: Approved [Unanimous]
Mover: Gary Grasso, District 3 Seconder: Peter Dicianni, District 2
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
11. Informational
The payment of claims, wire transfers and grant proposal notifications were combine, accepted and placed on file.
Result: Approved [Unanimous]
Mover: Paul Fichtner, Chairman
Seconder: Elizabeth Chaplin, District 2
Ayes: Anderson, Chaplin, Curran, DiCianni, Eckhoff, Elliott, Fichtner, Grant, Grasso, Healy, Khouri, Krajewski, Larsen, Noonan, Puchalski, Tornatore, Wiley, Zay
A. Payment of Claims
1. Payment of Claims -- 6/23/17 Paylist
2. Payment of Claims -- 6/27/17 Paylist
3. Payment of Claims -- 7/7/17 Paylist
4. Payment of Claims -- 6/30/17 Paylist
5. Payment of Claims -- 7/11/17 Paylist
B. Wire Transfers
1. Wire Transfers -- 6/27/17 Wire Transfer
2. Wire Transfers -- 7/7/17 Wire Transfer
C. Grant Proposal Notifications
1. Grant Proposal Notifications -- HUD 2016 Continuum of Care Planning Grant PY18 $128,502
12. Old Business
13. New Business
Gary Grasso passed out infomation on the implementation of the DuPage Justice Information System (DuJIS). It is Mr. Grasso's intention to bring this forward at Judicial/Public Safety committee.
Mr. Dicianni announced that at 10:00 today he will be at the bill signing in Lomabard on legislation "Charlie's Law" that both he and chairman Cronin supported individually that mandates insurance coverage to children with Autoimmune Neuropsychiatric Disorders Associated with Strep (PANDAS).
14. Adjournment
Without objection the meeting was adjourned at 9:30 a.m.
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