Village of Bartlett President and Board of Trustees met May 2.
Here is the minutes provided by the Board:
Village Attorney Mraz swore in the following elected officials at 6:55 p.m. on May 2, 2017, prior to the start of the regular meeting of the President and Board of Trustees of the Village of Bartlett:
Kevin Wallace, Village President
Lorna Giless, Village Clerk
Michael Camerer, Village Trustee
Vince Carbonaro, Village Trustee
Aaron Reinke, Village Trustee
1. Call to Order
President Wallace called the regular meeting of May 2, 2017 of the President and Board of Trustees of the Village of Bartlett to order on the above date at 7:00 p.m. in the Council Chambers.
2. Roll Call
Present: Trustee Camerer, Carbonaro, Hopkins, Reinke, and President Wallace
Absent: Trustee Deyne
Also Present: Acting Village Administrator Paula Schumacher, Assistant to the Village Administrator Scott Skrycki, Acting Finance Director Todd Dowden, Community Development Director Jim Plonczynski, Director of Public Works Dan Dinges, Public Works Engineer Bob Allen, Building Director Brian Goralski, Head Golf Professional Phil Lenz, Police Chief Patrick Ullrich, Deputy Chief Geoff Pretkelis, Deputy Chief Chuck Snider, Village Attorney Bryan Mraz and Village Clerk Lorna Giless.
3. Invocation – Pastor Rosemary Traynor from Jesus Journey Church gave the invocation.
4. Pledge of Allegiance
5. Consent Agenda
President Wallace stated that all items marked with an asterisk on the Agenda are considered to be routine and will be enacted by one motion. He further stated that there will be no separate discussion of these items unless a Board member so requests, in which event, that item will be removed from the Consent Agenda and considered at the appropriate point on the Agenda. He asked if there were any items a Board member wished to remove from the Consent Agenda, or any items a Board member wished to add to the Consent Agenda.
Trustee Hopkins stated that he would like to add items 1 and 2 under the Finance & Golf Committee (Resolution 2017-54-R, a Resolution Approving the Telephone System Purchase Between Black Box Network Services and the Village of Bartlett as well as the purchase of HPE networking equipment from SHI for $30,965) to the Consent Agenda.
Trustee Reinke stated that he would like to add item 1 under the Planning & Zoning Committee (Ordinance 2017-53, an Ordinance Approving a Site Plan Amendment and Granting Special Use Permits for Bracht’s Place) to the Consent Agenda.
Trustee Camerer stated that he would like to add items 1 and 2 under the Public Works Committee (Resolution 2017-59-R, a Resolution for Maintenance Under the Illinois Highway Code in the amount of $100,000 in additional funds to the Bridge Maintenance Project and Resolution 2017-60-R, a Resolution Approving of the Agreement Between the Village of Bartlett and Alliance Contractors Inc. for the 2017 Bridge Maintenance Project) to the Consent Agenda.
Trustee Hopkins moved to amend the Consent Agenda to add Finance & Golf Committee Items 1 and 2, Planning & Zoning Committee Item 1, and Public Works Committee Items 1 and 2, and all items contained therein, and that motion was seconded by Trustee Camerer.
Roll Call Vote to Amend the Consent Agenda
Ayes: Trustees Camerer, Carbonaro, Hopkins, Reinke
Nays: None
Absent: Trustee Deyne
Motion Carried
President Wallace then recited each item that was originally on the Consent Agenda and each item that was added to the Consent Agenda, including the nature of the matters being considered and other information to inform the public of matters being voted upon on the Consent Agenda. He then stated that he would entertain a motion to approve the Amended Consent Agenda.
Trustee Camerer moved to approve the Amended Consent Agenda and that motion was seconded by Trustee Carbonaro.
Roll Call Vote to Approve the Amended Consent Agenda
Ayes: Trustees Camerer, Carbonaro, Hopkins, Reinke
Nays: None
Absent: Trustee Deyne
Motion Carried
6. Minutes - Covered and approved under the Consent Agenda.
7. Bill List – Covered and approved under the Consent Agenda.
8. Treasurer’s Report - None
9. President’s Report
President Wallace read a National Public Works Week, National Police Week and Bike Month Proclamations into the record.
President Wallace presented liquor license renewals for the following:
Class F; Eng’s Son & Son, Inc. dba Silver Lake Chinese Restaurant; 805 S. IL Route 59
Class N; Cadillac Ranch Texas BBQ & Boot Bar, Inc. dba Moretti’s/Lucky Star; 1175 W. Lake St
Class A; Cadillac Ranch Texas BBQ & Boot Bar, Inc. dba Lucky Star/Moretti’s Banquets; 1175 W. Lake St
Class L; Artiami, Inc dba Town Liquor & Food; 233 S. Main St
Class A; McCaffrey Inc. Dba McMae’s Tavern & Grill; 913 S. IL Route 59
Class H; Bond Drug Company of Illinois dba Walgreens #15482; 899 S. IL Route 59
Class A; Bartlett Hills Golf Club; 800 W. Oneida Ave
Class F; Faros Restaurants Inc. dba El Faro Restaurant, #2; 161 E. Lake St
Class B; Pietanza’s Inc.; 1087 W. Army Trail Rd
President Wallace stated that if there were no objections he would reissue each of the above liquor licenses which will be renewed for the license year May 1, 2017 to April 30, 2018. There were no objections.
10. Question/Answer: President & Trustees - None
11. Town Hall
Terrance Pearson, 1178 Foxboro Lane-
Mr. Pearson stated that he was concerned with Route 59 in the fact that they do not see police officers making stops for the 45 mph speed limit. He spoke about a gas main leak at Stearns and 59 and asked why it wasn’t announced to the Village’s Code Red system.
Chief Ullrich stated they chose not to do a Code Red system notification because the gas company and the Fire District did not feel there was any hazard from explosion. They worked will the Village’s GIS specialist and she created a detour route that was put out on the Village’s website via social media so residents knew where the closures were and how to get around it. The roads remained open for the most part in both directions.
Mr. Pearson spoke about the backup on Army Trail and Stearns and felt that the police should have directed traffic better. He felt that the public should be made aware of the construction at Route 59 and Stearns since it is going to be a long project.
12. Standing Committee Reports
A. Planning & Zoning Committee, Chairman Reinke
Trustee Reinke stated that Ordinance 2017-53, an Ordinance Approving a Site Plan Amendment and Granting Special Use Permits for Bracht’s Place was covered and approved under the Consent Agenda.
B. Building Committee, Chairman Hopkins
Trustee Hopkins stated that there was no report.
C. Finance & Golf Committee, Chairman Deyne
Trustee Hopkins stated that Resolution 2017-54-R, a Resolution Approving the Telephone System Purchase Between Black Box Network Services and the Village of Bartlett; Purchase of HPE networking equipment from SHI; Ordinance 2017-61, An Ordinance Amending Title 1 of the Bartlett Municipal Code to Add New Chapter 16 Entitled “Bartlett Minimum Wages” to Conflict with the Cook County Minimum Wage Ordinance; Ordinance 2017-62, An Ordinance Amending Title 1 of the Bartlett Municipal Code to Add New Chapter 17 Entitled “Regulations for Employee Sick Leave for Businesses Operating in Bartlett” to Conflict with the Cook County Earned Sick Leave Ordinance were covered and approved under the Consent Agenda.
D. License & Ordinance Committee
Trustee Reinke presented Ordinance 2017-55, an Ordinance Amending Title 1, Chapter 8, of the Bartlett Municipal Code entitled “Village Officers and Employees”. He stated that they talked about this at the last meeting extensively and it clarifies who is an Officer and brings our Village Code more in line with the Illinois Municipal Code. With regards to the Village Administrator, we have two options: Option 1 states that the term of the Village Administrator will not exceed that of the Village President appointing him or her. Option 2 is to limit the term of the Village Administrator to serve a term of one year which would be in line with all the other officers.
Trustee Reinke moved to approve Ordinance 2017-55, an Ordinance Amending Title 1, Chapter 8, of the Bartlett Municipal Code Entitled “Village Officers and Employees” and that motion was seconded by Trustee Carbonaro.
Trustee Hopkins stated that he thought the Village Administrator should be appointed for one year just like all the other officers – Option 2.
President Wallace stated that he was in favor of having it for the term of her contract, not to exceed the term of the Village President – Option 1.
Trustee Camerer chose Option 1.
Trustee Carbonaro chose Option 1.
Trustee Reinke moved to amend his original motion to approve and include Option 1, to have the Village Administrator’s term not to exceed the term of office of the Village President, and that motion to amend and approve Option 1 was seconded by Trustee Carbonaro.
Trustee Reinke stated that he understood Trustee Hopkins’ point. Having the Village Administrator appointed at the same time as everyone else makes sense but at the same time, in the industry, especially with a municipality the size of Bartlett, whoever is filling that seat is going to have an expectation of a multi-year contract. He thought it made sense to do Option 1.
Roll Call Vote to Amend Original Motion and Approve Option 1 – Village Administrator’s Term not to Exceed Term of Village President
Ayes: Trustees Camerer, Carbonaro, Reinke, President Wallace
Nays: Trustee Hopkins
Absent: Trustee Deyne
Motion Carried
Trustee Reinke moved to pass Ordinance 2017-55, an Ordinance Amending Title 1, Chapter 8, of the Bartlett Municipal Code Entitled “Village Officers and Employees” as amended to include Option 1, and that motion was seconded by Trustee Camerer.
Roll Call Vote to Approve Ordinance 2017-55 Amending Title 2, Chapter 8 of the Bartlett Municipal Code with Option 1
Ayes: Trustees Camerer, Carbonaro, Reinke, President Wallace
Nays: Trustee Hopkins
Absent: Trustee Deyne
Motion Carried
Trustee Reinke stated that the next item is the appointment by the Village President with the Advice and Consent of the Board of the following Officers:
a. Acting Village Administrator
b. Village Attorney
c. Village Treasurer
d. Village Budget Officer
e. Director of Public Works
f. Director of Building Department
g. Electrical Inspector
h. Plumbing Inspector
i. Chief of Police
j. Village Engineer
k. Administrative Hearing Officer
l. Open Meetings Act Officers
m. Freedom of Information Act Officers
President Wallace stated that he hereby appoints:
a. Paula Schumacher as Acting Village Administrator;
b. Bryan Mraz as Village Attorney;
c. Todd Dowden as Village Treasurer and Village Budget Officer;
d. Daniel Dinges as Director of Public Works;
e. Brian Goralski as Director of the Building Department;
f. Bill Dettmer as Electrical Inspector;
g. Dewayne Burns as Plumbing Inspector;
h. Patrick Ullrich as Chief of Police;
i. Robert Allen as Village Engineer;
j. Thomas Bastian as Administrative Hearing Officer;
k. Paula Schumacher as Open Meetings Act Officer; and
l. James Plonczynski as Freedom of Information Act officer, and in his absence, Paula Schumacher as Freedom of Information Officer.
Trustee Reinke moved to Consent to the Appointment of each of the Officers as made by the Village President and that motion was seconded by Trustee Carbonaro.
Roll Call Vote to Approve the Appointments of Officers as Stated Above
Ayes: Trustees Camerer, Carbonaro, Hopkins, Reinke
Nays: None
Absent: Trustee Deyne
Motion Carried
Trustee Reinke stated that the next item is the “Designation by Board of Trustees of Zoning Administrator”.
Attorney Mraz stated that the Bartlett Zoning Ordinance does not expressly create the office of Zoning Administrator, but states that the Board designates the Zoning Administrator. It has been Jim Plonczynski and should be voted on separately.
Trustee Reinke moved to designate James Plonczynski as Zoning Administrator and that motion was seconded by Trustee Camerer.
Roll Call Vote to Designate James Plonczynski as Zoning Administrator
Ayes: Trustees Camerer, Carbonaro, Hopkins, Reinke
Nays: None
Absent: Trustee Deyne
Motion Carried
Trustee Reinke presented Resolution 2017-56-R, a Resolution Approving of the Professional Service Agreement Between the Village of Bartlett and Bryan E. Mraz & Associates, P.C.
Trustee Reinke moved to approve Resolution 2017-56-R, a Resolution Approving of the Professional Service Agreement Between the Village of Bartlett and Bryan E. Mraz & Associates, P.C. and that motion was seconded by Trustee Hopkins.
Roll Call Vote to Approve Resolution 2017-56-R, Approving the Professional Service Agreement for Bryan E. Mraz & Associates
Ayes: Trustees Camerer, Carbonaro, Hopkins, Reinke
Nays: None
Absent: Trustee Deyne
Motion Carried
Trustee Reinke presented Resolution 2017-57-R, a Resolution Approving of the Professional Service Agreement Between the Village of Bartlett and the Law Offices of Robert J. Krupp, P.C.
Trustee Reinke moved to approve Resolution 2017-57-R, a Resolution Approving of the Professional Service Agreement Between the Village of Bartlett and the Law Offices of Robert J. Krupp, P.C and that motion was seconded by Trustee Carbonaro.
Roll Call Vote to Approve Resolution 2017-57-R, Approving the Professional Service Agreement for Robert J. Krupp, P.C.
Ayes: Trustees Camerer, Carbonaro, Hopkins, Reinke
Nays: None
Absent: Trustee Deyne
Motion Carried
Trustee Reinke presented Resolution 2017-58-R, a Resolution Approving of the Professional Service Agreement Between the Village of Bartlett and the Law Firm of Storino, Ramello & Durkin.
Trustee Reinke moved to approve Resolution 2017-58-R, a Resolution Approving of the Professional Service Agreement Between the Village of Bartlett and the Law Firm of Storino, Ramello & Durkin and that motion was seconded by Trustee Camerer.
Roll Call Vote to Approve Resolution 2017-58-R, Approving the Professional Service Agreement for Storino, Ramello & Durkin
Ayes: Trustees Camerer, Hopkins
Nays: Trustees Carbonaro, Reinke
Absent: Trustee Deyne
Motion Failed
Attorney Mraz pointed out that the vote on the contract with Storino, Ramello & Durkin was inconsistent with the vote appointing Tom Bastian as the Administrative Hearing Officer.
Trustee Hopkins asked him what he meant by that statement.
Attorney Mraz stated that Tom Bastian from that same law firm was appointed as an Officer in a prior vote this evening. But when it came to the vote on the professional service contract for the same firm, it was not approved, so it is somewhat inconsistent. It means that he is an Officer without a contract. The Board could reconsider its vote on the appointment or bring back a modified contract for a vote, or direct staff to look for a replacement law firm. In the meantime, the Village needs someone to act as the Administrative Hearing Officer, and Mr. Bastian would hold over as the Administrative Hearing Officer until his successor is appointed and qualified should the Board wish to go in another direction, even if the Board were to reconsider its vote re-appointing Mr. Bastian this evening.
Trustee Reinke stated that Ordinance 2017-63, An Ordinance Amending Section 3-3-2- 3: Class B of the Bartlett Liquor Control Ordinance was covered and approved under the Consent Agenda.
E. Police & Health Committee, Chairman Carbonaro
Trustee Carbonaro stated there was no report.
F. Public Works Committee, Chairman Camerer
Trustee Camerer stated that Resolution 2017-59-R, a Resolution for Maintenance Under the Illinois Highway Code in the amount of $100,000 in Additional Funds to the Bridge Maintenance Project; Resolution 2017-60-R, a Resolution Approving of the Agreement Between the Village of Bartlett and Alliance Contractors Inc. for the 2017 Bridge Maintenance Project; Resolution 2017-64-R, a Resolution Approving of the Software License and Service Agreement Between the Village of Bartlett and Passport Parking Inc. were covered and approved under the Consent Agenda.
13. New Business
Trustee Hopkins asked if they should start looking for another Administrative Hearing Officer since we don’t have one under contract.
President Wallace stated that we should direct staff to discuss with any Trustees who are having issues with the Administrative Hearing Officer we have now and figure it out by bringing back the same or a revised contract.
Attorney Mraz stated that he imagined there would be some discussion about a process like an RFQ or RFP if agreement cannot be reached on a modified contract with the Storino firm. There are several qualified firms that do this type of work.
Trustee Hopkins asked what kind of timeframe they were looking at.
Attorney Mraz stated 6 weeks or so if the direction is to switch firms.
President Wallace stated that they could work with Trustees who had an issue and perhaps resolve that issue and bring it back to the Board as is or a modified contract; if not, we can look at a replacement.
14. Question/Answer: President & Trustees - None
President Wallace stated that the Board will be going into the Committee of the Whole meeting immediately following the close of this meeting.
There being no further business to discuss, Trustee Camerer moved to adjourn the regular Board meeting and that motion was seconded by Trustee Carbonaro.
Roll Call Vote to Adjourn:
Ayes: Trustees Camerer, Carbonaro, Hopkins, Reinke
Nays: None
Absent: Trustee Deyne
Motion Carried
The meeting was adjourned at 7:34 p.m.
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