North Cook News

Palatine Village Council met April 17.

Here is the minutes as provided by the Council:

I. ROLL CALL – Time: 7:00 PM

Attendee Name Title Status Arrived

Jim Schwantz Mayor Present

Tim Millar District 1 Councilman Present

Scott Lamerand District 2 Councilman Present

Doug Myslinski District 3 Councilman Present

Greg Solberg District 4 Councilman Present

Kollin Kozlowski District 5 Councilman Present

Brad Helms District 6 Councilman Present

Also Present:

Village Clerk Marg Duer, Village Manager Reid Ottesen, Deputy Village Manager Mike

Jacobs, Village Attorney Patrick Brankin, Director of Planning & Zoning Ben Vyverberg,

Village Engineer George Ruppert, Fire Chief Scott Andersen, IT Director Larry Schroth,

Director of Finance Paul Mehring and Police Chief Alan Stoeckel

II. PLEDGE TO THE FLAG – Time: 7:00 PM

Mayor Schwantz invited everyone to stand and join him in the Pledge to the Flag.

III. APPROVAL OF MINUTES

1. Village Council & Committee of the Whole - Regular Meeting - April 10, 2017 -

Accepted

RESULT: ACCEPTED [UNANIMOUS]

MOVER: Greg Solberg, District 4 Councilman

SECONDER: Scott Lamerand, District 2 Councilman

AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

IV. MAYOR'S REPORT

1. Consider a Resolution Appointing Members to the Plan Commission and

Beautification Commission - Adopted by Voice Vote

Mayor Schwantz requested Council concurrence appointing Stephen Fedota to

fill an unexpired three-year term on the Plan Commission and Sue Albro to a two

year term on the Beautification Commission. Both terms expire on April 30, 2019.

RESULT: ADOPTED BY VOICE VOTE [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Tim Millar, District 1 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

2. Consider a Motion Concurring with the Mayor's Village Council Committee

Assignments - Approved by Voice Vote

Mayor Schwantz requested Council concurrence on the annual Committee Chair

and Vice Chair assignments effective May 1, 2017.

Administration Technology & Community Health

Chair Kollin Kozlowski - District 5

Vice Chair Brad Helms - District 6

Business Finance & Budget

Chair Scott Lamerand - District 2

Vice Chair Doug Myslinski - District 3

Community & Economic Development

Chair Brad Helms - District 6

Vice Chair Tim Millar - District 1

Fire Policy & Community Information

Chair Greg Solberg - District 4

Vice Chair Kollin Kozlowski - District 5

Infrastructure & Environment

Chair Doug Myslinski - District 3

Vice Chair Greg Solberg - District 4

Police Policy & Code Service

Chair Tim Millar - District 1

Vice Chair Scott Lamerand - District 2

RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]

MOVER: Doug Myslinski, District 3 Councilman

SECONDER: Tim Millar, District 1 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

3. As Submitted -

Mayor Schwantz announced upcoming events:

Wednesday, April 19: 7 - 8:15 PM

Palatine Historical Society

Palatine Library

Friday, April 21: 5 - 9 PM

Girls on the Town

Slade and Brockway Street

Saturday, April 22: 10 AM - 4 PM

Palatine Area Chamber of Commerce Super Saturday

Northwest Highway Corridor

Saturday, April 22: 11 AM - 3 PM

Latex Paint Recycling Event

D’Vine Wine and Gifts, 11 a.m. - 3 p.m.

Tuesday, April 25: 7 - 10 PM

Renewal of Ministry at St. Philip’s

St. Philip’s Episcopal Church

Thursday, April 27: 5 -7 PM

The Community Meal

Immanuel Lutheran Church and School

Saturday, April 29: 6 - 11:30 PM

PHD Counseling Center Gala

Biltmore Country Club

Saturday, April 29: 5 - 9 PM

Astronomy Day

Harper College

V. RECESS TO THE COMMITTEE OF THE WHOLE – Time: 7:03 PM

Recess to Committee - Motion Carried by Voice Vote

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Doug Myslinski, District 3 Councilman

SECONDER: Greg Solberg, District 4 Councilman

AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

VI. COMMITTEE OF THE WHOLE

A. POLICE POLICY & CODE SERVICES COMMITTEE

BRAD HELMS, CHAIRMAN

1. Consider an Ordinance Approving a Planned Development Amendment and

Special Use to Permit a Drive-Through at 190 N. Smith Street - Approved

(Council District: Six)

Planning & Zoning Director Ben Vyverberg explained Pan American Bank's

proposal to convert the Smith Street Station space into a bank with a drivethrough

lane (for pneumatic banking, not window or ATM) north of the

building. The petitioner is requesting approval of: 1) Planned Development

Amendment to permit a change in the parking lot configuration to allow for a

new drive-through lane; 2) a Special Use to allow a drive-through bank; and

3) Variations to allow a drive-through lane without an escape lane and to have

less than the required seven stacking spaces.

The Plan Commission added a condition recommending the petitioner

remove the drive-through lane and features, and restore the parking lot in a

manner acceptable to the Village of Palatine should the bank vacate the

property. The petitioner agreed. The Plan Commission unanimously

recommended approval.

In response to Councilman Helms, Vyverberg confirmed that beer is delivered

down the shared alley, but not seen as a problem. A stop sign is required at

the end of the bank drive to the exit.

In response to Councilman Millar, the bank drive is 8 feet from the building,

and the parking deck walkway can be striped to guide pedestrians.

Village Manager Reid Ottesen said there will not be dedicated parking for the

bank, customers can share surface parking spaces or use the parking deck.

Jim Lennon, 345 N. Quentin Rd., Palatine, represented the Bank with Vice

Presidents Jim Malone and Nick Desano, and traffic engineer, Michael

Werthmann. Werthmann said the pedestrian path will be off-set from the new

sidewalk and striped. Drive through traffic averages 2-9 transactions per hour

with excellent sightlines. Three parking spaces will be eliminated for the

drive, leaving 47 outside the bank, and 65 in the deck. Bank will peak in late

morning. Parking is not an issue.

Councilman Helms suggested adjusting the existing walkway between Nellies

and the parking deck.

In response to Councilman Solberg, noting two cars will block the pedestrian

crossing, Desano offered to move the teller window further west.

Nick Desano, 361 Montrose, Elmhurst, Vice President, offered to move the

window west for safety and adding to landscaping. He noted the changes in

banking with mobile banking and photo deposits which reduce traffic at the

physical facility. Other traffic includes one weekly Brinks truck and shredding

vehicles. This is a low-volume, commuter friendly bank.

In response to Councilman Millar's concern for pedestrian safety with vehicles

using the drive after banking hours, Desano suggested curving the drive to

the right-out only with landscaping.

Ottesen clarified that the peak times of Nellies and the bank do not coincide,

but work together. Ottesen also suggested a decorative chain to block the

Bank drive after hours. Desano added that the bank has a 24-hour security

employee on sight.

Councilman Lamerand expressed concern regarding the use at this location

and the drive.

Councilman Helms also stated he is struggling with this use at this location.

Lennon stated that the downtown is needing more business in the Gateway

Center. The bank wants to be in the downtown area.

Councilman Solberg favored the barrier for the drive during off hours.

Ottesen suggested the drive could be moved further north along with other

adjustments. Lennon said they were willing to make adjustments to

accommodate concerns.

Ottesen asked for a final site plan before approval, recommending continuing

the item to May 15.

The motion maker and seconder changed the motion to continue the item to

May 15, to allow the petitioner to consider changing banking hours and to

modify the sidewalk and driveway.

RESULT: APPROVED [6 TO 1]

MOVER: Doug Myslinski, District 3 Councilman

SECONDER: Tim Millar, District 1 Councilman

AYES: Schwantz, Millar, Myslinski, Solberg, Kozlowski, Helms

NAYS: Lamerand

2. Consider an Ordinance Amending Chapter 3 Alcoholic Beverages of the

Village's Code of Ordinances by Creating a Class G-1 Liquor License

(Seasonal Beer and Wine) - Motion Carried by Voice Vote

Village Manager Reid Ottesen explained at the April 10, 2017 meeting, the

Village Council supported the creation of a new seasonal liquor license that

could be issued in conjunction with an outdoor seating license. The new

classification, Class G-1 license (Seasonal Beer and Wine), would run from

March to November and the fee set at 50% of the Class G beer and wine

license ($2,209) or $1,105. Staff recommends action at the discretion of the

committee.

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Kollin Kozlowski, District 5 Councilman

SECONDER: Scott Lamerand, District 2 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

3. As Submitted -

Nothing was submitted.

B. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE – Time: 7:53 PM

DOUG MYSLINSKI, CHAIRMAN

1. Motor Vehicle Crash Emergency Services Cost Recovery:

A. Consider an Ordinance Amending Chapter 7 Fire Prevention and

Protection of the Village's Code of Ordinances to Establish a Motor

Vehicle Crash Cost Recovery Program -

Village Manager Reid Ottesen reported, consistent with Ordinance No. O-

137-16, and as outlined in the 2017 Operating Budget, the Village of

Palatine seeks to implement a comprehensive Motor Vehicle Crash (MVC)

billing program to recoup costs of Fire Department responses to such

incidents. Staff recommends invoicing: Motor Vehicle Crashes, Motor

Vehicle Crashes with hazardous fluid clean-up, and Motor Vehicle

Crashes with extrication. The proposed amendments will codify the

Village's recent authorization to implement a Motor Vehicle Crash Cost

Recovery Program. A separate agenda item will be considered to amend

the Fee Schedule setting the program fees. Staff recommends approval of

the proposed text amendment to Chapter 7 Fire Prevention and Protection

of the Village's Code of Ordinances.

B. Consider a Motion Authorizing the Village Manager to Execute a Services

Agreement with Fire Recovery USA to Administer the Village's Motor

Vehicle Crash Cost Recovery Program - Approved by Voice Vote

A Request for Proposal (RFP) was published on February 27, 2017 and

one proposal was received from Fire Recovery USA. Upon Fire

Department crews responding to Motor Vehicle Crashes (MVCs) within

the Village, they regularly obtain personal contact information and medical

history. Crews will now also collect the affected party’s motor vehicle

insurance information and upload it to the Fire Recovery USA web portal

who will then invoice the insurance company directly. There is no balance

billing associated with this program. It is estimated that this program will

result in an annual revenue stream of $198,000 by year two of its

implementation. Staff recommends authorizing the Village Manager to

execute the services agreement with Fire Recovery USA to administer the

Village's Motor Vehicle Crash Cost Recovery Program.

In response to Councilman Myslinski, Fire Chief Andersen stated that

uninsured drivers would be billed directly.

Motion was to approve Items A. and B.

RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]

MOVER: Kollin Kozlowski, District 5 Councilman

SECONDER: Brad Helms, District 6 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

2. Consider a Motion to Approve the Proposed Article Topics for the 2017

Summer Newsletter - Approved by Voice Vote

A list of possible newsletter articles has been prepared for the Summer 2017

edition of the Village Newsletter, including West Nile Virus prevention,

electronics recycling event at the Village Hall, upcoming summer events,

severe weather preparedness and the summer event pull-out. Residents

should expect it the week of June 12.

RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]

MOVER: Jim Schwantz, Mayor

SECONDER: Tim Millar, District 1 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

3. As Submitted -

Nothing was submitted.

C. BUSINESS FINANCE & BUDGET COMMITTEE – Time: 7:56 PM

TIM MILLAR, CHAIRMAN

1. Consider a Motion to Amend the Fee Schedule Supplement to the Village's

Code of Ordinances - Motion Carried by Voice Vote

Village Manager Reid Ottesen presented, in conjunction with several recent

Code amendments, corresponding amendments to the Village's Fee

Schedule are necessary:

 a new liquor license classification,

 associated fees with the Motor Vehicle Crash Cost Recovery Program, and

 adjusted fees associated with applications processed by the Planning and Zoning Department.

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Doug Myslinski, District 3 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

2. As Submitted -

Nothing was submitted.

D. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE – Time:

7:57 PM

GREG SOLBERG, CHAIRMAN

1. Consider a Motion Authorizing the Village Manager to Execute Lease

Amendments for the Existing Cell Towers at Village Hall (200 E. Wood Street)

and the Combined Services Facility (220 W. Illinois Avenue) - Approved by

Voice Vote

Deputy Village Manager Mike Jacobs reported that the cell tower leaser,

Crown Castle, seeks to amend existing lease agreements for cell towers at

Village Hall and Combined Services Facility with the following stipulations:

Village Hall:

1) Provides for five additional 5 year renewal terms, extending to October,

2047;

2) Provides for an annual rent increase of 3%, starting at $23,690;

3) Requires an additional payment of $15,000 to the Village upon

execution of the amended agreement;

4) Requires Crown Castle to replace the existing exterior doors to the

equipment room at a cost not to exceed $7,000; and

5) Allows Village to attach equipment to the existing pole.

Combined Services Facility:

1) Provides for four additional 5 year renewal terms, thus extending to

July, 2046;

2) The existing annual rent increase of 3% remains, starting at $34,606;

3) Adjusts the Co-Location language, allowing the Village to obtain 50% of

any sublet proceeds paid by a co-locator;

4) Requires an additional payment of $15,000 to the Village upon

execution of the amended agreement; and

5) Allows Village to attach equipment to the existing pole.

Staff recommends the Village Manager be authorized to execute the lease

agreement amendments, subject to final review and approval by the Village

Attorney.

RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]

MOVER: Jim Schwantz, Mayor

SECONDER: Scott Lamerand, District 2 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

2. Consider a Motion to Extend the Service Agreement with CCMSI for Third

Party Administration of Workers Compensation and Liability Claims -

Approved by Voice Vote

Village Manager Reid Ottesen explained the Village selected CCMSI for a

three-year agreement, with an option for a two-year extension. The original

three-year term has expired. CCMSI offers to continue existing services with

no increase to the 2016 rates. Staff recommends extending the agreement for

two years at a base annual cost of $35,283, intending to go through a

Request for Proposal process in 2018 for services in 2019 and beyond.

RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]

MOVER: Doug Myslinski, District 3 Councilman

SECONDER: Tim Millar, District 1 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

3. As Submitted -

Nothing was submitted.

E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE – Time: 8:01 PM

SCOTT LAMERAND, CHAIRMAN

1. Consider a Motion to Accept a Perpetual Easement for Public Utilities at 695

West Center Road - Approved by Voice Vote

(Council District: One)

Village Engineer George Ruppert reported a major renovation and addition is

planned for 695 West Center Road. Per State Code, the home is required to

connect to available utilities if the property is within 300 feet of a public

sanitary sewer or water main. A 33-foot easement for ingress and egress

currently exists in the same location as the proposed easement. A public

utility easement is required for the Village of Palatine in order to accept

ownership of the sewer main. Staff recommends acceptance of the perpetual

easement at 695 West Center Road.

RESULT: APPROVED BY VOICE VOTE [UNANIMOUS]

MOVER: Tim Millar, District 1 Councilman

SECONDER: Jim Schwantz, Mayor

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

2. As Submitted - Nothing was submitted.

F. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE – Time: 8:02 PM

KOLLIN KOZLOWSKI, CHAIRMAN

1. As Submitted -

Nothing was submitted.

VII. RECONVENE THE VILLAGE COUNCIL MEETING – Time: 8:03 PM

Reconvene the Village Council Meeting - Motion Carried by Voice Vote

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Kollin Kozlowski, District 5 Councilman

AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

VIII.CONSENT AGENDA

All items are considered to be routine by the Village Council and will be enacted by one

motion, with waiver of first reading. There will be no separate discussion of these items

unless a Council Member so requests, in which event the item will be removed from the

Consent Agenda and considered in its normal sequence on the agenda.

RESULT: ADOPTED BY ROLL CALL [UNANIMOUS]

MOVER: Scott Lamerand, District 2 Councilman

SECONDER: Kollin Kozlowski, District 5 Councilman

AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

1. Consider a Motion to approve Warrant #8 - Approved

2. Consider a Resolution Appointing Members to the Plan Commission and

Beautification Commission - Adopted by Roll Call

Resolution #R-14-17

3. Consider a Motion Concurring with the Mayor's Village Council Committee

Assignments - Approved

4. Consider an Ordinance Amending Chapter 3 Alcoholic Beverages of the Village's

Code of Ordinances by Creating a Class G-1 Liquor License (Seasonal Beer and

Wine) - Approved

Ordinance #O-48-17

5. Consider an Ordinance Amending Chapter 7 Fire Prevention and Protection of

the Village's Code of Ordinances to Establish a Motor Vehicle Crash Cost

Recovery Program - Approved

Ordinance #O-49-17

6. Consider a Motion Authorizing the Village Manager to Execute a Services

Agreement with Fire Recovery USA to Administer the Village's Motor Vehicle

Crash Cost Recovery Program - Approved

7. Consider a Motion Authorizing the Village Manager to Execute Lease

Amendments for the Existing Cell Towers at Village Hall (200 E. Wood Street)

and the Combined Services Facility (220 W. Illinois Avenue) - Approved

8. Consider a Motion to Extend the Service Agreement with CCMSI for Third Party

Administration of Workers Compensation and Liability Claims - Approved

9. Consider a Motion to Amend the Fee Schedule Supplement to the Village's Code

of Ordinances - Approved

10.Consider a Motion to Accept a Perpetual Easement for Public Utilities at 695

West Center Road - Approved

(Council District: One)

11.Consider a Motion to Approve the Proposed Article Topics for the 2017 Summer

Newsletter - Approved

IX. REPORTS OF STANDING COMMITTEE

A. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEALTH COMMITTEE

GREG SOLBERG, CHAIRMAN

1. As Submitted -

No Report

B. BUSINESS FINANCE & BUDGET COMMITTEE

TIM MILLAR, CHAIRMAN

1. As Submitted -

No Report

C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE

KOLLIN KOZLOWSKI, CHAIRMAN

1. As Submitted - No Report

D. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE

DOUG MYSLINSKI, CHAIRMAN

1. As Submitted -

No Report

E. INFRASTRUCTURE & ENVIRONMENT COMMITTEE

SCOTT LAMERAND, CHAIRMAN

1. As Submitted -

No Report

F. POLICE POLICY & CODE SERVICES COMMITTEE

BRAD HELMS, CHAIRMAN

1. As Submitted -

No Report

2. Consider an Ordinance Approving a Planned Development Amendment and

Special Use to Permit a Drive-Through Bank at 190 N. Smith Street -

Continued

(Council District: Six)

Motion was to continue this item to May 15.

RESULT: CONTINUED [UNANIMOUS] Next: 5/15/2017 7:00 PM

MOVER: Brad Helms, District 6 Councilman

SECONDER: Kollin Kozlowski, District 5 Councilman

AYES: Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms

X. REPORTS OF THE VILLAGE OFFICERS

A. VILLAGE MANAGER

1. As Submitted -

No Report

B. VILLAGE CLERK

1. As Submitted - No Report

C. VILLAGE ATTORNEY – Time: 8:05 PM

1. As Submitted -

No Report

XI. CLOSED SESSION AS REQUIRED

No Closed Session requested.

XII. RECOGNITION OF AUDIENCE – Time: 8:05 PM

No one came forward.

XIII.ADJOURNMENT – Time: 8:05 PM

Adjourn the Village Council Meeting - Motion Carried by Voice Vote

RESULT: MOTION CARRIED BY VOICE VOTE [UNANIMOUS]

MOVER: Brad Helms, District 6 Councilman

SECONDER: Tim Millar, District 1 Councilman

AYES: Schwantz, Millar, Lamerand, Myslinski, Solberg, Kozlowski, Helms